PFAN - Name Authority Manual - MARC 21 Supplement

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LAC

Name Authority Manual    |

Manual - MARC 21 Supplement   |

667 Field Examples   |

008 field : names

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Introduction

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Scope of PFAN Guidelines

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Direction for use of PFAN Guidelines

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Leader

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Leader/05 Record status

PFAN

Do not use codes: a, d, o, s, x.

If PFAN participants identifie an authority record that should be deleted from Canadiana, they must consult LAC at [1] to have the record deleted. PFAN participants are not permitted to delete a record from the Canadiana file.

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Leader/09 Character coding scheme

PFAN

Do not use codes: a.

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Leader/17 Encoding level

PFAN

Consult the Standards Committee before using code “o”.

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Leader/18 Punctuation Policy

PFAN

Do not use codes:  c, i, u. Implementation decision not yet made.

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Directory

PFAN

The Directory is always system generated.

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001 Control Number

PFAN

The control number is system generated. It begins with prefix “ncf”.

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005 Date and Time of Latest Transaction

PFAN

005 field is system generated.

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008 Fixed-Length Data Elements

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008/00-05 Date Entered on File

PFAN

The date entered on file is generated by WMS. Do not use the fill character.

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008/06 Direct or Indirect Subdivision

PFAN

Generally use code “n”. Certain corporate names (110), such as religions or religious orders, used as subject access points may be subdivided by place; such corporate names may use code “i” in byte 008/06. Consult the LC Subject Cataloging Manual instruction sheet H 475 for a list of these corporate bodies.

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008/07 Romanization Scheme

PFAN

Always use the fill character.

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008/08 Language of Catalog

PFAN

Always use code “f”. (Note: Code “e” is used in CSH records.)

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008/09 Kind of Record

PFAN

Consult the Standards Committee before using code “b” in a reference record containing a 666 general explanatory reference field.

Do not use codes: d, e, f, g, fill character.

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008/10 Descriptive Cataloging Rules

PFAN

For newly created name/series authority records code “z” is the only value used. When existing NARs using codes “a”, “b”, “c”, or “d” are modified in any way, they are re-coded to RDA and the 008/10 code is changed accordingly. Exceptions to this guideline are found in the Descriptive Cataloging Manual Z1 008/10 section.

Do not use codes: a, b, d, n, fill character.

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008/11 Subject Heading System/Thesaurus

PFAN

Use code “n” in reference records (008/09, Kind of record, code “b” or “c”.) and in records when the 1XX is not appropriate for use as a subject heading. Do not use codes: b, c, d, k, r, s, v, z, fill character. (Note: Code “k” is used in CSH records).

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008/12 Type of Series

PFAN

Do not use codes: fill character.

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008/13 Numbered or Unnumbered Series

PFAN

Do not use codes: fill character.

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008/14 Heading Use-Main or Added Entry

PFAN

Consult the Standards Committee before using code “b” in a reference record that contains either field 664 (Complex See Reference-Name) or field 666 (General Explanatory Reference–Name).

Do not use codes: fill character.

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008/15 Heading Use-Subject Added Entry

PFAN

Do not use codes: fill character.

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008/16 Heading use-series added entry

PFAN

Do not use codes: fill character.

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008/17 Type of subject subdivision

PFAN

Always use code “n”.

Do not use codes: a, b, c, d, e, fill character.

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008/18-27 Undefined character positions

PFAN

Do not use the fill character in these undefined character positions. These positions should contain blanks.

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008/28 Type of government agency

PFAN

Do not use codes: fill character.

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008/29 Reference evaluation

PFAN

Do not use codes: fill character.

It is possible that code “b” may occur in records and will continue to exist until any records containing reference tracings have been evaluated and the authority record updated. Code “b” will also occur in all name/series records with non-Latin script references until guidelines for evaluating non-Latin script references are developed.

When code ”b” is used in this latter case assure that a 667 note with one of these statements is also present in the NAR: • Le renvoi en écriture non latine n'a pas été évalué. • Les renvois en écriture non latine n'ont pas été évalués.

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008/30 Undefined character position

PFAN

Do not use the fill character in this undefined character position. This position should contain blank.

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008/31 Record update in process

PFAN

There are no special requirements for this character position. Note: Follow PFAN procedures for updating existing name authority records.

Do not use codes: fill character.

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008/32 Undifferentiated personal name

PFAN

Do not use codes: fill character.

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008/33 Level of establishment

PFAN

Consult the Standards Committee before using code “d”.

Do not use codes: fill character.

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008/34-37 Undefined character positions

PFAN

Do not use the fill character in these undefined character positions. These positions should contain blanks.

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008/38 Modified record

PFAN

Always use blank.

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008/39 Cataloging source

PFAN

National bibliographic agencies use blank; other PFAN participants use code “c”.

Do not use codes: d, u, fill character.

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010 Library of Congress Control Number

PFAN

Do not use this field.

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014 Link to Bibliographic Record for Serial or Multipart

PFAN

Do not use this field.

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016 National Bibliographic Agency Control Number

PFAN

This field 016 is mandatory when cataloguer create, update or use an authority.

Do not use subfields: $8.

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020 International Standard Book Number

PFAN

Cataloguers may supply the 020 field in series authority records for multipart items at their own discretion. There are no further guidelines for the field.

Do not use subfields: $6, $8.

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022 International Standard Serial Number

PFAN

Use this field in series authority records only.

Do not use subfields: $y, $z, $6, $8.

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024 Other Standard Identifier

PFAN

Do not use subfields: $6, $8.

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031 Musical Incipits Information

PFAN

Do not use subfields: $6, $8

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034 Coded Carographic Mathematical Data

PFAN

PFAN participants may supply the 034 field in authority records for geographic name headings (151) only at their own discretion.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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035 System Control Number

PFAN

Do not use subfields: $6, $8.

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040 Cataloging Source

PFAN

Do not use subfields: $f, $6, $8.

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042 Authentication Code

PFAN

Do not use this field.

LAC

LAC cataloguers have to supply this field.

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043 Geographic Area Code

PFAN

PFAN participants may supply the 043 field in authority records for geographic name headings (151) only at their own discretion.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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045 Time Period of Heading

PFAN

Do not use this field.

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046 Special Coded Dates

PFAN

046 may be supplied in name/series authority records in Canadiana Authority File.

Do not use subfields: $6, $8.

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050 Library of Congress Call Number

PFAN

Do not use this field. Use 055 field.

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052 Geographic Classification

PFAN

Do not use this field.

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053 LC Classification Number

PFAN

PFAN participants may use this field to record an LC classification number for a literary author.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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055 Library and Archives Canada Call Number

PFAN

Use only this field in series authority records. Always use second indicator value 4.

Do not use subfields: $6, $8.

LAC

Use only this field in series authority records. Always use second indicator value 0.

Do not use subfields: $6, $8.

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060 National Library of Medicine Call Number

PFAN

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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065 Other Classification Number

PFAN

PFAN cataloguers may supply this field in a personal name heading. Its use is limited to classification numbers in the PS8000 schedule for Canadian literature.

Do not use subfields: $6, $8.

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066 Character Sets Present

PFAN

Do not use this field. Alternate graphic representation fields are not within the scope of the present PFAN program.

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070 National Agricultural Library Call Number

PFAN

Do not use this field.

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072 Subject Category Code

PFAN

Do not use this field.

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073 Subdivision Usage

PFAN

Do not use this field.

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075 Type of Entity

PFAN

Consult the Standards Committee before using field 075.

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080 Universal Decimal Classification Number

PFAN

PFAN participants may supply the 080 field in series authority records for multipart items at their own discretion.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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082 Dewey Decimal Call Number

PFAN

Use only this field in series authority records.

Do not use subfields: $6, $8.

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083 Dewey Decimal Classification Number

PFAN

PFAN participants may supply this field to record a Dewey classification number for a literary author.

Do not use subfields: $6, $8.

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086 Government Document Call Number

PFAN

Use only this field in series authority records.

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087 Government Document Classification Number

PFAN

PFAN participants may supply field 087 in name/series authority records at their own discretion.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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100 Heading-Personal Name

PFAN

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110 Heading-Corporate Name

PFAN

Do not use subfields: $e, $v, $x, $y, $z, $6, $8.

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111 Heading-Meeting Name

PFAN

Do not use subfields: $g, $j, $v, $x, $y, $z, $6, $8.

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130 Heading-Uniform Title

PFAN

Always use second indicator value 0. Omit an initial article that is not an integral part of the uniform title when formulating the entry element of the heading.

Do not use subfields: $g, $v, $x, $y, $z, $6, $8.

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147 Heading-Named Event

PFAN

Do not use this field.

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148 Heading-Chronological Term

PFAN

Do not use this field.

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150 Heading-Topical Term

PFAN

Do not use this field.

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151 Heading-Geographic Name

PFAN

Do not use subfields: $g, $v, $x, $y, $z, $6, $8.

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155 Heading-Genre/Form Term

PFAN

Do not use this field.

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162 Heading-Medium of Performance Term

PFAN

Do not use this field.

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180 Heading-General Subdivision

PFAN

Do not use this field.

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181 Heading-Geographic Subdivision

PFAN

Do not use this field.

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182 Heading-Chronological Subdivision

PFAN

Do not use this field.

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185 Heading-Form Subdivision

PFAN

Do not use this field.

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260 Complex See Reference-Subject

PFAN

Do not use this field.

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336 Content Type

PFAN

Field 336 may be supplied in name/series authority records in Canadiana Authority File.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $3, $6, $8.

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348 Format of Notated Music

PFAN

Consult the Standard Committee before using field 348.

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360 Complex See Also Reference-Subject

PFAN

Do not use this field.

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368 Other Attributes of Person or Corporate Body

PFAN

Field 368 may be supplied in name authority records in Canadiana Authority File.

Consult the Standards Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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370 Associated Place

PFAN

Field 370 may be supplied in name/series authority records in Canadiana Authority File.

Consult the Standards Committee before using subfield $0, $1, $3, $4 or $i.

Do not use subfields: $6, $8.

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371 Address

PFAN

371 may be supplied in name authority records in Canadiana Authority File.

Do not use subfields: $4, $6 or $8.

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372 Field of Activity

PFAN

Field 372 may be supplied in name authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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373 Associated Group

PFAN

Field 373 may be supplied in name authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8

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374 Occupation

PFAN

Field 374 may be supplied in name authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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375 Gender

PFAN

375 may be supplied in name authority records in the Canadiana Authority File.

Do not use subfields: $6 or $8.

LAC ???

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376 Family Information

PFAN

Field 376 may be supplied in name authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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377 Associated Language

PFAN

Field 377 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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378 Fuller Form of Personal Name

PFAN

Field 378 may be supplied in name authority records in the Canadiana Authority File.

Do not use subfields: $6, $8.

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380 Form of Work

PFAN

Field 380 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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381 Other Distinguishing Characteristics of Work or Expression

PFAN

Field 381 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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382 Medium of Performance

PFAN

Field 382 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee Division before using subfield $0 or $1.

Do not use subfields: $6, $8.

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383 Numeric Designation of Musical Work

PFAN

Field 383 may be supplied in name authority records in the Canadiana Authority File.

Do not use subfields: $6 or $8.

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384 Key

PFAN

Field 384 may be supplied in name authority records in the Canadiana Authority File.

Do not use subfields: $6 or $8.

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385 Audience Characteristics

PFAN

Field 385 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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386 Creator/Contributor Characteristics

PFAN

Field 386 may be supplied in name/series authority records in the Canadiana Authority File.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $6, $8.

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388 Time Period of Creation

PFAN

Consult the Standard Committee before using field 388.

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4XX Fields Tracings and References - General Information

PFAN

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400 See From Tracing - Personal Name

PFAN

Use first indicator value 3 in RDA name and series authority records when providing variant forms of family names.

Do not use subfields: $e, $i, $j, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the section for Tracings and References-General Information-4XX fields.

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410 See From Tracing - Corporate Name

PFAN

Do not use subfields: $e, $i, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the section for Tracings and References-General Information-4XX fields.

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411 See From Tracing - Meeting Name

PFAN

Do not use subfields: $g, $i, $j, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the section for Tracings and References-General Information-4XX fields.

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430 See From Tracing - Uniform Title

PFAN

Always use second indicator value 0. Omit an initial article that is not an integral part of the uniform title when formulating the entry element of the reference.

Do not use subfields: $i, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the section for Tracings and References-General Information-4XX fields.

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447 See From Tracing - Named Event

PFAN

Do not use this field.

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448 See From Tracing-Chronological Term

PFAN

Do not use this field.

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450 See From Tracing-Topical Term

PFAN

Do not use this field.

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451 See From Tracing-Geographic Name

PFAN

Do not use subfields: $g, $i, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the section for Tracings and References-General Information-4XX fields.

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455 See From Tracing-Genre/Form Term

PFAN

Do not use this field.

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462 See From Tracing-Medium of Performance Term

PFAN

Do not use this field.

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480 See From Tracing-General Subdivision

PFAN

Do not use this field.

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481 See From Tracing-Geographic Subdivision

PFAN

Do not use this field.

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482 See From Tracing-Chronological Subdivision

PFAN

Do not use this field.

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485 See From Tracing-Form Subdivision

PFAN

Do not use this field.

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5XX Fields Tracing and References - General Information

PFAN

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500 See Also From Tracing-Personal Name

PFAN

Use first indicator value 3 in RDA name and series authority records when providing relationship links to and from family names.

Consult the Standard committee before using subfield $0 or $1.

Do not use subfields: $e, $j, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the Supplement section for Tracings and References-General Information-5XX fields.

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510 See Also From Tracing-Corporate Name

PFAN

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $e, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the Supplement section for Tracings and References-General Information-5XX fields.

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511 See Also From Tracing-Meeting Name

PFAN

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $j, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the Supplement section for Tracings and References-General Information-5XX fields.

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530 See Also From Tracing-Uniform Title

PFAN

Always use second indicator value 0. Omit an initial article that is not an integral part of the uniform title when formulating the entry element of the reference.

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $g, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the Supplement section for Tracings and References-General Information-5XX fields.

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547 See Also From Tracing-Named Event

PFAN

Do not use this field.

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548 See Also From Tracing-Chronological Term

PFAN

Do not use this field.

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550 See Also From Tracing-Topical Term

PFAN

Do not use this field.

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551 See Also From Tracing-Geographic Name

PFAN

Consult the Standard Committee before using subfield $0 or $1.

Do not use subfields: $g, $v, $x, $y, $z, $4, $5, $6, $8.

PFAN usage for subfield $w is given in the Supplement section for Tracings and References-General Information-5XX fields.

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555 See Also From Tracing-Genre/Form Term

PFAN

Do not use this field.

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562 See Also From Tracing-Medium of Performance Term

PFAN

Do not use this field.

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580 See Also From Tracing-General Subdivision

PFAN

Do not use this field.

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581 See Also From Tracing-Geographic Subdivision

PFAN

Do not use this field.

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582 See Also From Tracing-Chronological Subdivision

PFAN

Do not use this field.

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585 See From Tracing-Form Subdivision

PFAN

Do not use this field.

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640 Series Dates of Publication and/or Sequential Designation

PFAN

Use this field in Series authority records only.

Always use first indicator value 1.

Do not use subfields: $6, $8.

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641 Series Numbering Peculiarities

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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642 Series Numbering Example

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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643 Series Place and Publisher/Issuing Body

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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644 Series Analysis Practice

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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645 Series Tracing Practice

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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646 Series Classification Practice

PFAN

Use this field in Series authority records only.

Do not use subfields: $6, $8.

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663 Complex See Also Reference-Name

PFAN

Prefer simple cross references to complex cross references. Use field 663 only when the relationship of other names to the name contained in the 1XX Heading cannot be adequately expressed by simple see also cross references constructed from field 1XX and multiple 5XX See Also From Tracing fields.

Do not use subfields: $6, $8.

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664 Complex See Reference-Name

PFAN

Do not use this field.

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665 History Reference

PFAN

Do not use this field.

Connect related headings with 5XX (See Also From Tracing) fields containing subfield $w position 0 (Special relationship) appropriately coded.

This field may be found in older records. Whenever a record must be changed for any reason, delete any occurrence of field 665 and add or adjust the 5XX fields to accommodate the information originally recorded in field 665.

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666 General Explanatory Reference-Name

PFAN

Do not use this field.

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667 Nonpublic General Note

PFAN

Do not use subfields: $5, $6, $8.

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670 Source Data Found

PFAN

Consult the Standard Committee before using subfield $w.

Do not use subfields: $6, $8.

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672 Title Related to the Entity

PFAN

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673 Title Not Related to the Entity

PFAN

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675 Source Data Not Found

PFAN

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677 Definition

PFAN

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678 Biographical or Historical Data

PFAN

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680 Public General Note

PFAN

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681 Subject Example Tracing Note

PFAN

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682 Deleted Heading Information

PFAN

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688 Application History Note

PFAN

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700 Established Heading Linking Entry-Personal Name

PFAN

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710 Established Heading Linking Entry-Corporate Name

PFAN

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711 Established Heading Linking Entry-Meeting Name

PFAN

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730 Established Heading Linking Entry-Uniform Title

PFAN

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747 Established Heading Linking Entry-Named Event

PFAN

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748 Established Heading Linking Entry-Chronological Term

PFAN

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750 Established Heading Linking Entry-Topical Term

PFAN

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751 Established Heading Linking Entry-Geographic Name

PFAN

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755 Established Heading Linking Entry-Genre/Form Term

PFAN

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762 Established Heading Linking Entry-Medium of Performance Term

PFAN

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780 Subdivision Heading Linking Entry-General Subdivision

PFAN

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781 Subdivision Heading Linking Entry-Geographic Subdivision

PFAN

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782 Subdivision Heading Linking Entry-Chronological Subdivision

PFAN

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785 Subdivision Heading Linking Entry-Form Subdivision

PFAN

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788 Complex Linking Entry Data

PFAN

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856 Electronic Location and Access

PFAN

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880 Alternate Graphic Representation

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883 Metadata Provenance

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884 Description Conversion Information

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885 Matching Information

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