Difference between revisions of "PFAN - Name Authority Manual"
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130 #0 $a Histoire et généalogie (Ottawa, Ont.) | 130 #0 $a Histoire et généalogie (Ottawa, Ont.) | ||
<div style="font-family:sans-serif; margin-left:85px;">''(Preferred name of local place modified per [http://original.rdatoolkit.org/rdachp16-fr_rda16-351.html RDA 16.2.2.4])''</div> | <div style="font-family:sans-serif; margin-left:85px;">''(Preferred name of local place modified per [http://original.rdatoolkit.org/rdachp16-fr_rda16-351.html RDA 16.2.2.4])''</div> | ||
Revision as of 10:47, 10 March 2021
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| About PFAN | News and Updates | Rules for Contributions | Name Authority Manual | Participant's Manual | PFAN Policy Statements | PFAN Training | Frequently Asked Questions (FAQ) | Other Documentation | LAC |
| Name Authority Manual | | Manual - MARC 21 Supplement | | 667 Field Examples | | 008 field : names |
Introduction
Name Authority Records
Series Authority Records
Fixed Fields
008/10 Descriptive cataloging code
General
All new name authority records created and contributed by PFAN catalogers must use code 008/10 “z” and include subfield $e rda in the 040 (Cataloging source) field.
When an existing NAR using code “a”, “b”, “c”, or “d” is modified in any way, evaluate the NAR and re-code it to RDA, changing the 008/10 code accordingly.
Exception 1: If an existing NAR using code “c” is modified only to change or add a 5XX field, catalogers are strongly encouraged, but not required, to evaluate the NAR and re-code it to RDA, changing the 008/10 code accordingly.
Exception 2: Existing undifferentiated name authority records coded 008/10 “c” may be modified to remove one or more identities in order to create differentiated RDA authority records. When modifying an existing undifferentiated name authority record for this purpose, the updated undifferentiated name authority record must retain the existing 008/10 code.
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008/11 Subject heading system/thesaurus
General
When applying RDA Chapter 9 for fictitious characters and RDA Chapiter 10 for family names assure that the NAR 008/11 is set to "n".
Corporate names for high government and religious officials
Assign value "n" (Not applicable) to name authority records for corporate names representing the office held for Heads of state, heads of governments, etc., International intergovernmental bodies, Religious officials, and Popes when the name of the incumbent is included as part of the authorized access point. Also assign value "b" in 008/15, and make a 667 note indicating the form of the access point used in subject cataloging.
Examples of corporate names not appropriate for use as subject headings:
États-Unis. Président (1953-1961 : Eisenhower) Iran. Shah (1941-1979 : Mohammed Reza Pahlavi) Illinois. Gouverneur (1973-1977 : Walker) Église catholique. Pape (1958-1963 : Jean XXIII) Church of England. Diocèse de Londres. Évêque (1675-1713 : Compton)
See also Manual 008/15 and the Manual 667 section "NARs and subject usage."
Follow these guidelines for newly-created NARs. Make these changes also when modifying existing name authority records for any reason.
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008/15 Heading use-subject added entry
Family names
When applying RDA Chapter 9 for fictitious characters and RDA Chapiter 10 for family names assure that the NAR 008/11 is set to "b."
Corporate names for high government and religious officials
Background: For Heads of state, heads of governments, etc., International intergovernmental bodies, Religious officials, and Popes, descriptive catalogers may be required to establish an authorized access point for the corporate name for the office as well as a personal name for the office holder. It is subject cataloging policy to assign only the personal name, not the corporate name, as a subject access point. This policy was established for collocation purposes (cf. SHM H 430). For example:
États-Unis. Président (1789-1979 : Washington)
may be used in descriptive cataloging as an access point, but in subject cataloging only the personal name:
Washington, George, 1732-1799
would be used as a subject access point.
Assign value "b" (Not appropriate) to name authority records for corporate entities representing the office held for Heads of state, heads of governments, etc., International intergovernmental bodies, Religious officials, and Popes when the name of the incumbent is included as part of the entry. Also assign value "n" in 008/11, and make a 667 note indicating the form used in subject cataloging.
Example:
110 2# $a Église catholique. $b Pape (1958-1963 : Jean XXIII)
008/11 = n
008/15 = b
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur cette personne se trouvent sous Jean XXIII, pape, 1881-1963.
See also Manual 008/11 and the Manual 667 section "NARs and subject usage."
Follow these guidelines for newly-created authority records. Correct existing records when making any other change to the records.
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008/32 Undifferentiated personal name
General
[information coming soon]
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008/33 Level of establishment
NARS
Provisional (008/33 value “c”) records:
General
Special administrative regions of Hong Kong and Macau
Additional information for PFAN participants
PFAN participants may also create provisional records in the following two exceptional situations:
- If the contributing library does not have the language expertise to establish the authorized access point as a fully established authority record; this would include situations where the library lacked adequate reference sources for research or where the cataloger was not confident of the correct grammatical form for the access point.
- If the contributing library is unable, due to limited resources or other constraints, to complete related authority work or to determine the appropriate reference structure that is required for fully established authority records.
Preliminary (008/33 value “d”) records:
SARs
PFAN series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
Generally, series data elements should be viewed on the publication and series authority records should be coded “a” (full). In post-cataloging authority work it is permissible to create SARs without the piece in hand; these records are coded “d” (preliminary). When a publication in the series has been examined and the preliminary authority record reviewed and updated as necessary, upgrade the SAR to full level.
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008/39 Cataloging source
PFAN series practice:Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
Whatever value is originally input into this field remains; do not change this value when updating a record unless the original value was incorrect.
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016 National Bibliographic Agency Control Number
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022 International Standard Serial Number
PFAN series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
General
Record the ISSN whenever it is available from the item in hand, from analytic bibliographic records, or from the collected set bibliographic record for the series; otherwise, recording the ISSN is optional.
When it is known there are separate ISSN assigned to different formats of a series represented by a single SAR, prefer to record in 022 subfield $a the ISSN that is the linking ISSN (ISSN-L) for the different formats. Identify ISSN for specific formats in separate 667 fields, following this pattern:
667 $a Version imprimée : ISSN YYYY-ZZZZ 667 $a Version en ligne : ISSN YYYY-ZZZZ
When the title of a publication has changed, confirm that an ISSN appearing on the publication belongs to the new title and not to the earlier title.
An incorrect ISSN can be given in a 667 field (e.g., “ISSN 1122-3344 is not a valid ISSN for this publication”).
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024 Other standard identifier
General
Follow the guidelines in NACO Best Practices for the 024 Field. As a general rule, limit the number of 024 fields in a NACO authority record to five. Do not routinely delete or change existing 024 fields when adding new ones.
Maintenance
Catalogers are not required to maintain identifiers coded in the 024 field of PFAN authority records. When an 024 field is present in an authority record that is being reported for deletion (for example, in the case of a duplicate), catalogers should transfer the field to the record that is to be retained. When two authority records are being collapsed into one, and each record has a different 024 field, catalogers should include both 024 fields in the updated record.
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034 Coded cartographic mathematical data
Recording coordinates for countries, states, counties
Coordinates for outside limits (bounding boxes or polygons) should generally be used with larger geographic entities such as countries, states, and counties to identify the coordinates of the entity. The coordinates may be recorded in either degrees/minutes/seconds, decimal degrees, decimal minutes, and/or decimal seconds. Styles should not be mixed in a single 034 field, but the field may be repeated to represent the different styles (see below for conversion utilities); the order of 034 fields when both styles are given does not matter. To facilitate the reuse of coordinates in geographic applications, the point (not the comma) should be used as the decimal point.
- Degrees/minutes/seconds: record in the form hdddmmss (hemisphere-degrees-minutes-seconds).
- Decimal degrees: record in the form hddd.dddddd (hemisphere-degrees.decimal degrees)
- Decimal degrees with plus ou minus: record in the form +-ddd.dddddddd (hemisphere[+/-]-degrees.decimal degrees) (“+” or N and E, “-” for S and W ; the plus sign is optional)
034 ## $d +079.533265 $e +086.216635 $f -012.583377 $g -020.419532
034 ## $d 079.533265 $e 086.216635 $f -012.583377 $g -020.419532
- Decimal minutes: record in the form hdddmm.mmmm (hemisphere-degrees-minutes.decimal minutes)
034 ## $d E07932.5332 $e E08607.4478 $f S01235.5421 $g S02028.9704
- Decimal seconds: record in the form hdddmmss.sss (hemisphere-degrees-minutes-seconds.decimal seconds)
034 ## $d E0793235.575 $e E0860727.350 $f S0123536.895 $g S0202858.125
Recording coordinates for cities, towns, and townships
Coordinates for cities, towns, and townships should generally be recorded as center points rather than outside limits. For the 034 field, the longitude and latitude that form the central axis are recorded
twice to define the center point (i.e., the contents of $d and $e are identical, the contents of $f and $g are identical).
034 ## $d W0950500 $e W0950500 $f N0303000 $g N0303000
034 ## $d W119.697222 $e W119.697222 $f N034.420833 $g N034.420833
034 ## $d -119.697222 $e -119.697222 $f +034.420833 $g +034.420833
Coordinate Conversion Tools
PFAN institutions are encouraged to provide both degrees/minutes/seconds and decimal degrees when available. Numerous conversion tools are available on the Web to derive one from the other; here are two examples:
- Degrees/minutes/seconds to Decimal degrees:
- http://vancouver-webpages.com/META/DMS.html
- Decimal degrees to Degrees/minutes/seconds:
- http://vancouver-webpages.com/META/DD.html
Sources
Subfield $2 has been defined for recording the source of the coordinate information– codes for commonly used sources are available from: Cartographic Data Source Codes.
A 670 citation to the source would not be required if the only information from the source is recorded in field 034; a 670 citation should be made if necessary to record information beyond coordinates, such as variant names, hierarchy, time period of applicability, etc.
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035 System Control Number
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040 Cataloging source
Catalogers should consult the PCC Post RDA Test Guidelines for instructions on using RDA and/or AACR2 in new and existing authority records.
Subfield $b – Language of cataloging
Subfield $b fre added automatically by WMS.
Subfield $d – Modifying agency
Subfield $d [MARC 21 code] is added automatically by WMS when modifying NARs or SARs unless your institution’s is already the last MARC subfield $d in the 040 field.
Subfield $e – Description conventions
All new authority records created and submitted by PFAN cataloguers must have the code "z" in Field 008/10 and include the $e rda subfield in Field 040.
When adding the subfield $e manually, add it after subfield $b and before $c. It is not necessary to move the subfield $e to this position if it is already present elsewhere in the 040 or if it is being added by a macro or a template. Subfield $e rda is automatically added by the system in NARs and SARs when fixed field 008/10 (Rules) is set to “z” (Other).
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042 Authentication Code
PFAN
This field is found in all authority records used by LAC. Do not modify or delete this field when code CaOONL appears in field 040.
When cataloguers (other than LAC cataloguers) derive an authority record from an LAC record which includes field 042, they must remember to delete this field.
_____
LAC
In the Canadiana authority file, cataloguers must add 042 $a nlc every time they create, derive or revise an authority record. This code identifies the “virtual” Canadian authority file, which is spread across two separate authority files (LC/NAF and Canadiana).
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046 Special coded dates
General
Best practice: When encoding date information, give the fullest information about the date that is readily available (the date in field 046 may be more precise than a date used in the 100 subfield $d). When revising existing authority records, record dates in field 046 even if the heading itself does not have dates in 100 subfield $d, when the information is readily available.
When recording dates in field 046, use the Extended Date Time Format (EDTF) schema in all cases except for centuries; supply dates using the pattern yyyy, yyyy-mm, or yyyy-mm-dd. See date table in LAC-BanQ PS 9.3.1.3.
Examples:
046 ## $f 1884-10-11 $g 1962-11-07 $2 edtf
100 1# $a Roosevelt, Eleanor, $d 1884-1962
670 ## $a When you grow up to vote, 1932 : $b p. de t. (Eleanor Roosevelt (Mrs. Franklin D. Roosevelt))
670 ## $a Wikipédia, consultée le 21 juillet 2010 $b (Eleanor Roosevelt; Anna Eleanor Roosevelt; née le 11 octobre 1884 à Manhattan, à New York; morte le 7 novembre 1962)
046 ## $s -0199~ $2 edtf
100 0# $a Hellanicus $c (Grammairien), $d environ 200 av. J.-C.
670 ## $a Brill's new Pauly, consulté le 2 août 2011 $b (Hellanicus; grammairien d'Alexandrie; environ 200 av. J.-C.)
046 ## $f 1946-06 $2 edtf
100 1# $a Vickers, Roy Henry, $d 1946-
670 ## $a Solstice, c1988 : $b p. de t. (Roy Henry Vickers) jaquette (artiste amérindien; né en juin 1946 à Greenville, Colombie-Britannique)
046 ## $k 1981 $2 edtf
100 1# $a Allende, Isabel. $t Casa de los espíritus
670 ## $a Cox, Karen Castellucci. Isabel Allende, 2003 : $b p. 4-5 (en 1981 Allende a commencé à écrire une version romancée des histoires qu'elle avait entendues dans son enfance, qui a été publiée en Espagne en 1982)
When recording a century in the 046 field, use the first two digits of the hundred year span (e.g., use “16” to represent the 17th century, 1600–1699).
Example:
046 ## $s 17
100 1# $a Turner, Elizabeth, $d activité 18e siècle
670 ## $a Cohen, A.I. Int'l encycl. of women composers, 2nd ed. $b (Turner, Elizabeth, compositrice anglaise du 18e siècle)
Note that the 1st century A.D. is represented by value “00” and B.C. centuries have a hyphenminus before the digits (e.g., “-04” for the 5th century B.C.). An approximate century (e.g., active approximately 12th century) cannot be recorded in the 046 field.
Subfield $2 – Source of date scheme
Always add subfield $2 edtf except after a century.
Subfield $s – Start period, and $t – End period
For instructions on using $s and $t for start and end periods in fields 368, and 370-376, see the instructions provided in the 373 field.
Subfield $u – Uniform Resource Identifier and Subfield and Subfield $v – Source of information
The following represents PFAN practice on recording sources of information in $u and $v in fields where they are defined, and/or in field 670:
- 670s must be used to support information used as part of a heading in 1XX and 4XX fields.
- For fields 046, 368, 370-378, and 381:
- use of $v is optional if the same information/source is already cited in the 670
- use $v if the information/source is not cited in a 670
- use of $u is optional, and should always be preceded by $v
Use a 670 field if needed to justify information recorded in other fields for which subfields $u and/or $v are not defined or defined differently.
Subfield $v – Source of information
Follow the same basic citation principles when recording data in subfield $v (Source of information) of fields 046, 368, 370-378, and 381 that currently apply to field 670 subfield $a (Source citation).
Supply specific citation information (page number, sub-page of website) in subfield $v if, in the cataloger's judgment, this greater specificity is needed to find the information within the source cited.
If the information in fields 046, 368, 370-378, and 381 is in the same form as found in the source, there is no need to cite usage information. If the information recorded in those fields is in a different form from that in the source, use 670 $b (Information found).
For tangibles sources:
If the information was derived from a tangible source (e.g., a print book, removable digital media) subfield $v should contain sufficient information for a cataloger to find the item cited in a catalog or bibliographic database. This can usually be limited to title proper and imprint or date. If that combination is not unique, the title citation may be preceded by the creator’s name
For online resources:
Provide information sufficient to find the resource via a search engine. Include either title and publication date (if it is a formally-published resource, such as an e-book) or a suitable description of the document and date accessed (for a less formal resource). Optionally include subfield $u.
Example:
100 1# $a Lazzarini, Sérgio G.
372 ## $a Relations industrielles $2 rvm $v Lazzarini, Sergio G. CV-English, consulté le 22 février 2012 $u http ://www.sergiolazzarini.insper.edu.br/indexelazza.html
670 ## $a Capitalismo de laçeos, 2011 : $b page de titre (Sérgio G. Lazzarini)
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050 Library of Congress Call Number
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053 LC classification number
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055 Library and Archives Canada Call Number
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065 Other Classification Number
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080 Universal Decimal Classification Number
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082 Dewey Decimal Call Number
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083 Dewey Decimal Classification Number
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086 Government Document Call Number
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087 Government Document Classification Number
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1XX Headings - General Information
General
PFAN catalogers should consult the PCC Post RDA Test Guidelines for instructions on using RDA and/or AACR2 in new and existing authority records.
When modifying an authority record for any reason, delete a final mark of punctuation in the 1XX field unless it is a part of the data (e.g., a period in an abbreviation) or is called for by the cataloging instructions (e.g., a parenthetical qualifier).
Note: in order to minimize the impact of database maintenance with associated bibliographic records and/or related authority records, catalogers are urged to refrain from making unnecessary changes to 1XXs.
SARs
PFAN series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
For the title proper of a multipart monograph, consult RDA 2.1.2.3.
Choosing a monographic series title proper:
- If the resource has more than one form of series title, consult RDA 2.12.2.2 and 2.12.2.5.
- If the resource has the series title in more than one language or script on the same source, consult RDA 2.12.2.4.
- If the resource has series title pages in more than one language and or script, consult RDA 2.2.3.1.
- Consider spacing and changes in typography when determining where the series title begins and ends. Also consult RDA 2.12.2.3.
Establishing an SAR access point:
- Determine choice of authorized access point based on RDA 6.27 and its associated LAC-BAnQ PS.
- Exclude from the authorized access point the following information included in the series statement in the bibliographic record for the component part:
- initial article in subfields $a, $t, $n, and $p;
- other title information;
- statement of responsibility;
- parallel title(s);
- ISSN;
- numeric/chronological designations.
- Add a parenthetical qualifier(s) if appropriate according to the guidelines in LAC-BAnQ PS 6.27.1.9.
For instructions on converting an existing NAR to an SAR, see Should an SAR be made? in the Introduction of DCM Z1.
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100 Heading - Personal Name
Authorized access points for families General
Use first indicator value “3” in field 100 when creating an NAR for a family. See in this Manual, 667 section, NARs and subject usage, for subject usage instructions in NARs for families.
Subfield instructions
There is no prescribed MARC order for the subfields beyond subfield $a in the X00 fields. When providing multiple additions to the name generally follow these guidelines:
- Additions to the name are contained in a single set of parentheses separated by colons.
- The term for the type of family is added after the name and is contained in subfield $a.
- Subfield $d (date) follows the term for the type of family.
- Subfield $c is used for place associated with family and follows the date.
- Subfield $g is used for prominent member of family. Give authorized access point for the person as found in the 1XX of the NAR without any internal subfield coding.
Example:
100 3# $a Jones (Famille : $d 1801-1950 : $c New York, N.Y. : $g Jones, Samuel, 1830-1899)
Authorized access points for persons
General
Use first indicator value “0” or “1” in field 100 when creating an NAR for a person.
Subfield instructions
There is no prescribed MARC order for the subfields beyond subfield $a in the X00 fields. RDA 9.2.2.9.5 provides guidance for the placement of words indicating relationship (e.g., Jr.) and MARC defines subfield $q as “Forme développée du nom de personne.” When providing multiple additions to the name generally follow these guidelines:
1) Subfield $d (date) should always be the last element in a 100 string unless the term (Esprit) is being added to the name. Add $c (Esprit) as the last element in a 100 string.
- Example:
100 0# $a Élisabeth $b Ire, $c reine d'Angleterre, $d 1533-1603 $c (Esprit)
2) Generally add subfield $c before subfield $q when also adding words, numerals, etc. indicating relationship. (See RDA 9.2.2.9.5 for treatment of Portuguese names)
- Example:
100 1# $a McCauley, Robert H., $c Jr. $q (Robert Henry), $d 1913-1979
BUT
100 0# $a M. Alicia $q (Mary Alicia), $c Sister, S.C.N.
3) For exceptional situations, such as when subfield $a contains only a surname or only a forename or the name includes a prefix, etc. consult LC-PCC PS 1.7.1.
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336 Content Type
General
Field 336 may only be used in NARs and SARs for expressions. 336 is always accompanied by a subfield $2.
Subfield $2 – Source of term
In subfield $2 give “rdacontent/fre.”
Subfield $a – Content type term
Use terms from RDA 6.9.1.3. The list of terms is also available in the Term and Code List for RDA Content Types.
Subfield $b – Content type code
If giving subfield $b instead of/or in addition to subfield $a, use the code from the MARC format Term and Code List for RDA Content Types.
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368 Other attributes of person or corporate body
General
Prefer controlled vocabulary for terms in subfields $a, $b, and $c, recording the source in subfield $2. For consistency, capitalize the first term in each subfield $a, $b and $c. When terms in subfields $a and $b do not come from a controlled vocabulary, use a singular form.
Examples:
110 2# $a Freer Gallery of Art 368 ## $a Musées d'art $2 rvm 151 ## $a France 368 ## $b États $2 ram 151 ## $a Garwolin (Pologne : Powiat) 368 ## $b Powiat 100 0# $a Jeanne, $c d'Arc, sainte, $d 1412-1431 368 ## $c Saints $2 rvmgd 100 0# $a Palamède $c (Personnage du cycle arthurien) 368 ## $c Personnage du cycle arthurien 110 2# $a Church of Christ (Rigdonites) 368 ## $c Rigdonites 110 2# $a Indiana (Cuirassé : BB-50) 368 ## $a Cuirassés $2 rvm 368 ## $c BB-50
Do not record professions or occupations in subfield $c (Other designation). Profession or occupation may be recorded in field 374.
Record titles of royalty, nobility or religious rank (RDA 9.4.1.4–9.4.1.8) in subfield $d in the form used in the authorized or variant access points.
Examples:
100 0# $a Alexandre $b VI, $c pape, $d 1431-1503 368 ## $d pape $s 1492 $t 1503 100 0# $a Jane Seymour, $c reine, épouse d'Henri VIII, roi d'Angleterre, $d 1509?-1537 368 ## $d reine, épouse d'Henri VIII, roi d'Angleterre 100 0# $a Jeanne Marie, $c sœur, $d 1926-2013 368 ## $d sœur 100 1# $a Walsh, Joseph-Alexis, $c vicomte, $d 1782-1860 368 ## $d vicomte
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Example:
368 ## $c Saints $2 rvmgd
368 ## $d métropolite de Rostov
Subfield $s – Start period and Subfield $t – End period
Follow the instructions given in the Manual for subfield $s and subfield $t provided in the 373 field
Subfield $u – Uniform Resource Identifier and Subfield $v – Source of information
Follow the instructions given in the Manual for subfield $u and subfield $v provided in the 046 field
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370 Associated place
General
For jurisdictions or other place names with authority records in Canadiana or, failing that, the form found in the RVM, recording the source in subfield $2. The form of place name in the 370 field may differ from the form of place name added to a preferred name of place or an access point per RDA and LAC-BAnQ PS instructions.
Examples:
151 ## $a Washington (État)
370 ## $e Washington (État) $2 lacnaf
110 2# $a Childhood Lead Poisoning Prevention Program (Wash.)
151 ## $a Seattle (Wash.)
151 ## $a Québec (Province)
370 ## $e Québec (Province) $2 lacnaf
110 2# $a Parti libéral du Canada (Québec)
151 ## $a Rimouski (Québec)
151 ## $a Congo (République démocratique)
370 ## $c Congo (République démocratique) $2 lacnaf
110 2# $a Centre d'information et d'animation missionnaire (Congo)
151 ## $a Lubumbashi (Congo)
370 ## $e Lubumbashi (Congo) $2 lacnaf
110 2# $a Institut Imara (Lubumbashi, Congo)
151 ## $a Ottawa (Ont.)
370 ## $g Ottawa (Ont.) $2 lacnaf
130 #0 $a Histoire et généalogie (Ottawa, Ont.)
110 2# $a Auschwitz (Camp de concentration)
370 ## $a Auschwitz (Camp de concentration) $2 lacnaf
If there is no authorized access point for the place in Canadiana or RVM, it is not necessary to create an NAR in order to code the 370 field. Record the place in the 370 field following RDA and the LAC-BAnQ PSs, including consulting appropriate sources and adding additional elements (e.g., type of jurisdiction) to break conflicts. Do not add a subfield $2 if no NAR is created.
For non-jurisdictions, prefer names from an authorized vocabulary such as RVM and identify the source in subfield $2. If the name is not found in an authorized vocabulary, record it in field 370 without giving a subfield $2.
Pour déterminer quand créer une notice d'autorité pour un nom géographique, consulter la section « Name Authority Records (NARs) » dans l'introduction du manuel DCM Z1. When determining when to create a name authority record for a geographic name, consult the “Name Authority Records (NARs)” section of DCM Z1, Introduction.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Subfield $s – Start period and Subfield $t – End period
Follow the instructions given in the Manual for subfield $s and subfield $t provided in the 373 field.
Subfield $u – Uniform Resource Identifier and Subfield $v – Source of information
Follow the instructions given in the Manual for subfield $u and subfield $v provided in the 046 field.
SARs
PFAN series practice: Record the place of origin of the work in field 370, unless it is merely a place of publication or other place associated with a manifestation (use field 643, when appropriate, for the latter). Although the “place of origin” of a serial work may be the same as the place of publication of the component part for which the SAR (or serial bibliographic record) was created, use judgment in distinguishing between place of origin of the work and a place of publication not actually related to the work itself.
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371 Address
General
Best practice:
- Supply based on cataloger’s judgment, if the information is readily available and not already being recorded in field 370 subfield $e (Place of residence/headquarters).
- In cases where subfield $a is not recorded, include at a minimum subfield $m (Electronic mail address) or subfield $b (City).
- Do not record physical addresses for living people.
- Catalogers are not required to maintain address information when updating a record that contains an address.
Repeatability
Record multiple addresses, with or without ranges of dates, in separate occurrences of field 371.
Subfield $m – Electronic mail address
Subfield $m should contain only an e-mail address. Do not add an internet address for the 1XX in this field.
Subfield $s – Start period and Subfield $t – End period
Follow the instructions in this Manual for subfield $s and subfield $t provided in the 373 field.
Subfield $u - Uniform Resource Identifier and Subfield $v - Source of information
Follow the instructions in this Manual for subfield $u and subfield $v provided in the 046 field.
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372 Field of activity
General
Prefer controlled vocabulary, such as RVM, recording the source in subfield $2. For consistency, capitalize the first term in each subfield $a
If using an RVM heading string for field of activity, replace the subfield coding for the subdivision(s) with two hyphens and close up the spaces between the main heading and subdivision(s).
Example :
372 ## $a Japon--Histoire $2 rvm
If using an entity from Canadiana for field of activity, remove any subfield coding not authorized for use in the 372 field.
Example :
Authorized access point in Canadiana:
130 #0 $a Bible. $p Nouveau Testament
Field of activity in 372:
372## $a Bible. Nouveau Testament $2 lacnaf
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Example :
372 ## $a Poésie $2 rvm
372 ## $a Brasserie artisanale
Subfield $s – Start period and Subfield $t – End period
Follow the guidelines in the Manual for subfield $s and subfield $t provided in the 373 field.
Subfield $u – Uniform Resource Identifier and Subfield $v – Source of information
Follow the guidelines in the Manual for subfield $u and subfield $v provided in the 046 field.
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373 Associated group
General
Prefer a controlled vocabulary, such as the Canadiana or LC/NACO Authority File, recording the source in subfield $2. Subfield coding for subordinate bodies is not used in the 373 field.
Examples :
Corporate name in Canadiana:
110 2# $a Canadiens de Montréal (Équipe de hockey)
Authorized access point in 373:
373 ## $a Canadiens de Montréal (Équipe de hockey) $2 lacnaf
Corporate name in Canadiana:
110 1# $a Québec (Province). $b Conseil supérieur de l'éducation. $b Direction de la recherche
Authorized access point in 373:
373 ## $a Québec (Province). Conseil supérieur de l'éducation. Direction de la recherche $2 lacnaf
Repeatability:
In choosing between repeating a field and repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Examples :
NAR with 373s with subfield $2 and dates:
373 ## $a Toronto Raptors (Équipe de basketball) $2 lacnaf $s 2006 $t 2009 373 ## $a Vancouver Grizzlies (Équipe de basketball) $2 lacnaf $s 2009 $t 2011 373 ## $a Toronto Raptors (Équipe de basketball) $2 lacnaf $s 2012 $t 2014
NAR with 373s with different vocabulary sources:
373 ## $a Gendarmerie royale du Canada. Liaison Branch $2 lacnaf 373 ## $a Buffalo State College $2 naf
Subfield $s – Start period and Subfield $t – End period
Best practice: Although the MARC format does not specify a form of date in these subfields, the following practice is recommended for consistency. Input dates using the Gregorian calendar in the form yyyy. If more specific dates are necessary, consider recording them in another field (e.g., 670, 678). It is not necessary to reformulate dates in existing NARs to conform to this practice.
Subfield $u – Uniform Resource Identifier and Subfield $v – Source of information
Follow the guidelines in the Manual for subfield $u and subfield $v provided in the 046 field.
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374 Occupation
General
Prefer a controlled vocabulary, such as the RVMGD or RVM, recording the source in subfield $2. For consistency, capitalize the first term in each subfield $a. When terms do not come from a controlled vocabulary, use a singular form.
See LAC-BAnQ PS 9.16.1.3 for instructions on recording profession or occupation as an element. See LAC-BAnQ PS 9.19.1.6 for instructions using a profession or occupation term in an access point.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Subfield $2 – Source of term
Codes from either the Occupation Term Source Codes or the Subject Source Codes lists may be recorded in subfield $2 for the 374 field.
Subfield $s – Start period and Subfield $t – End period
Follow the guidelines in the Guide for subfield $s and subfield $t provided in the 373 field.
Sous-zone $u – Identificateur de ressource uniforme et Sous-zone $v – Source de l'information
Follow the guidelines in the Guide for subfield $u and subfield $v provided in the 046 field.
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375 Gender
PFAN
General
Lors de l'enregistrement d'un terme indiquant le sexe, privilégier les termes masculin et féminin. Pour ces termes, ne pas mettre de majuscule ni indiquer la source du terme dans la sous-zone $2. When recording a term indicating gender, prefer male and female terms. Si ni l'un ni l'autre de ces termes n'est approprié ou suffisamment précis, enregistrer un terme ou une expression appropriés en utilisant de préférence un vocabulaire contrôlé, tel que le RVMGD ou le Lexique sur la diversité sexuelle et de genre, en enregistrant la source dans la sous-zone 2.
Par souci de cohérence, mettre une majuscule au premier terme de chaque sous-zone $a pour les termes autres que masculin et féminin. Lorsque les termes ne proviennent pas d'un vocabulaire contrôlé, utiliser la forme au singulier. Privilégier l'emploi de termes plutôt que des codes ISO 5218.
When recording a term indicating gender, prefer male and female terms. For these terms, do not controlled vocabulary, such as LCDGT or MeSH, recording the source in subfield $2.
For consistency, capitalize the first term in each subfield $a for terms other than male and female. When terms do not come from a controlled vocabulary, use a singular form. Prefer use of terms over the ISO 5218 codes.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Example:
100 1# $a Lenoir, Axelle, $d 1979- 375 ## $a Transgenres $2 rvmgd 375 ## $a féminin $s 2018 375 ## $a masculin $s 1979 $t 2018
Subfield $2 – Source of term
Codes from the Gender Source Codes list may be recorded in subfield $2 for the 375 field.
Subfield $s – Start period and Subfield $t – End period
Follow the guidelines in the Manual for subfield $s and subfield $t provided in the 373 field.
______
LAC :
Do not record gender. Exception : When information has changed over the course of a person's life. Follow PFAN instructions.
Do not delete gender information recorded by other organizations.
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376 Family information
General
Prefer controlled vocabulary, such as RVMGD or RVM, recording the source in subfield $2. For consistency, capitalize the first term in each subfield $a. When terms do not come from a controlled vocabulary, use a singular form.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs (such as a range of dates), repeat the field. Overall best practice: repeat the field when needed for clarity.
Subfield $b – Name of prominent member
When giving the name of the prominent member of the family in 376 subfield $b, give the form for the person as found in subfield $g of the 100 field of the NAR for the family. Do not include any internal subfield coding in subfield $b.
Subfield $s – Start period and Subfield $t – End period
Follow the instructions in this Manual for subfield $s and subfield $t provided in the 373 field.
Subfield $u - Uniform Resource Identifier and Subfield $v - Source of information
Follow the instructions in this Manual for subfield $u and subfield $v provided in the 046 field.
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377 Associated language
General
Prefer language codes over language terms, using codes from the Code List for Languages in MARC21. Use subfield $l (Language term) only to provide information not available in the MARC Code List for Languages. Encode multiple languages for a person or corporate body only if more than one language is used for publication, communication, etc.
Subfield $2 – Source of the code
Subfield $2 is not required when the MARC Code List for Languages is used as the language source code (second indicator value “#”). PFAN institutions may supply an additional 377 field from another language code list by using second indicator value “7,” with subfield $2 containing a code for a language source list taken from the list in Language Code and Term Source Codes
Examples:
377 ## $a myn 377 #7 $a acr $2 iso639-3
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378 Fuller form of personal name
General
Best practice: Encode the fuller form of name in the 378 field when this information is readily available, even if the same information is already present in the 100 field.
Examples:
100 1# $a Lennon, John, $d 1940-1980 378 ## $q John Winston 100 1# $a Eliot, T. S. $q (Thomas Stearns), $d 1888-1965 378 ## $q Thomas Stearns 100 1# $a Guiles, Kay D. 378 ## $q Kay Dean
Subfield $u - Uniform Resource Identifier and Subfield $v - Source of the Information
Follow the guidelines in the Manual for subfield $u and subfield $v provided in the 046 field.
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380 Form of work
General
Prefer a controlled vocabulary, such as RVM or RVMGF, recording the source in subfield $2. For consistency, capitalize the first term in each subfield $a. When terms do not come from a controlled vocabulary, use a singular form.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, repeat the field. Overall best practice: repeat the field when needed for clarity.
Examples:
100 1# $a Picasso, Pablo, $d 1881-1973. $t Gertrude Stein 380 ## $a Portraits $a Peintures $2 rvmgf 100 1# $a Shakespeare, William, $d 1564-1616. $t Hamlet 380 ## $a Tragédies $2 rvmgf 380 ## $a Tragédie $2 rvm
SARs
For instructions on recording form of work as an element in a work-level series authority record, see LAC-BAnQ PS 6.3.1.3.
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381 Other distinguishing characteristics of work or expression
General
This field is used to record the RDA elements other distinguishing characteristic of work (RDA 6.6) and other distinguishing characteristic of expression (RDA 6.12). Other characteristics of expressions that are unique to musical works (see RDA 6.18.1.4-6.18.1.6) may also be recorded in the 381 field.
Examples:
100 1# $a Dickinson, Emily, $d 1830-1886. $t Because I could not stop for Death
381 ## $a Fr. 712
130 #0 $a Bible. $p Psaumes. $l Anglais. $s New American. $f 1991
381 ## $a New American
100 1# $a Bach, Johann Sebastian, $d 1685-1750. $t Chorals. $s Partitions de chant. $l Anglais
381 ## $a Partitions de chant $2 rvmgf
Some terms recorded for other distinguishing characteristic of work or expression may be appropriate to record in field 381 and another MARC field for which there is no corresponding RDA element.
For example, a corporate body (such as a publisher) used as an other distinguishing characteristic of work or expression could be recorded in either the 373 field (associated group), the 381 field or both. Note: Subfield coding for subordinate bodies is not used in the 381 field.
Examples:
130 #0 $a Bible. $l Français. $s Bayard. $f 2001
381 ## $a Bayard éditions $2 lacnaf
130 #0 $a Journal of adult education (University of Zambia. Centre for Continuing Education)
373 ## $a University of Zambia. Centre for Continuing Education $2 naf
381 ## $a University of Zambia. Centre for Continuing Education $2 naf
RDA has no specific element for places associated with expressions, but field 370 subfield $f (Other associated place) and subfield $g (Place of origin of work or expression) may be used in authority records for expressions. Some places associated with works or expressions would be considered other distinguishing characteristic of work or expression in RDA and could be recorded in the 370 field, the 381 field, or both.
Example:
130 #0 $a Ley de Enjuiciamiento Criminal para las Islas de Cuba y Puerto Rico (Cuba; Porto Rico)
370 ## $f Cuba $f Porto Rico $2 lacnaf
381 ## $a Cuba $a Porto Rico $2 lacnaf
Record the RDA element place of origin of work (RDA 6.6) in a 370 field (see Manual, 370 section).
When other distinguishing characteristic of work or other distinguishing characteristic of expression has been used in an authorized access point and is also being recorded as an element in a 3XX field, use the 381 field to record the other distinguishing characteristic. Optionally, also record the same information in any other appropriate 3XX field.
Repeatability:
In choosing between repeating a field vs. repeating a subfield: If the only addition to an existing field is an additional term from the same vocabulary, repeat the affected subfield. If the vocabulary source differs, or if another associated element differs, repeat the field. Overall best practice: repeat the field when needed for clarity.
Subfield $u – Uniform Resource Identifier and Subfield $v – Source of information
Follow the guidelines in the Manual for subfield $u and subfield $v provided in the 046 field.
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382 Medium of performance
General
Record the medium of performance using thesaurus terms from "Moyens d'exécution en musique du RVM (RVMMEM)". Record the medium of performance by applying the instructions at RDA 6.15.1.3–6.15.1.6, the associated LAC-BAnQ PSs.
Note: the 382 field may also be used in authority records for expressions.
Repeatability:
If the vocabulary source differs, repeat the field. If considered important for identification and access, provide an additional 382 that does not apply these guidelines.
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383 Numeric designation of musical work
General
Best practice: Encode when available. Create separate 383 fields for different numbering schemes associated with a single work.
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384 Key
General
Best practice: Encode when available for works. In case of doubt, do not encode. Do not encode for expressions.
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385 Audience characteristics
General
PFAN catalogers may use this field but are encouraged to wait until best practice guidelines are developed by the PFAN.
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386 Creator/contributor characteristics
General
PFAN catalogers may use this field but are encouraged to wait until best practice guidelines are developed by the PFAN.
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4XX - See From Tracings - General Information
General
When modifying an authority record for another reason, delete any final mark of punctuation in a 4XX field unless it is a part of the data (e.g., a period in an abbreviation) or is called for by the cataloging rules (e.g., a parenthetical qualifier).
When otherwise modifying NARs or SARs that contain obsolete codes such as subfield $w position zero (0) code “d,” PFAN catalogers should upgrade the NAR to RDA.
Not all 4XX references require justification; see “Justifying variant access points” in the 670 section of this document.
Do not make a 4XX that normalizes to the same form as another 4XX on the same authority record or a 1XX on any name authority record. See the section “NACO normalization” in the DCM Z1 Introduction.
Best practice guidelines for RDA:
- Record variants found in the manifestation being cataloged:
- ○ Use cataloger's judgment;
- ○ No limitation on the number or form of references;
- ○ Instead of or in addition to adding variants, consider providing access by adding 37X fields.
Example showing 378 without a variant for the fuller form of name:100 1# $a Bucknum, David W. 378 ## $q David Walter
- Establish additional NARs for the authorized access points needed to support elements used in 4XX variant access points (e.g., parent body associated with subordinate body being established).
- Generally provide a variant form 4XX access point for a former 1XX authorized access point, unless the former authorized access point was egregiously incorrect. See the section “Subfield $w – Control subfield” for more information.
- Use the established form of components in 4XX variant access points, except for non-Latin script variants, which may represent a mixture of scripts or may be entirely in a non-Latin script.
- Generally, do not remove variants unless egregiously incorrect (e.g., a non-Latin script variant that does not represent the same person).
- If a form found on the manifestation being cataloged includes a variant form of a component of a 4XX variant access point, that form may be used in its entirety as an additional 4XX variant access point, provided that it is not divided into its component parts through the use of subfields.
Examples:
100 1# $a Faulkner, William, $d 1897-1962. $t Nouvelles. $k Extraits
400 1# $a Faulkner, William, $d 1897-1962. $t Uncollected stories of William Faulkner
430 #0 $a Uncollected stories of William Faulkner
110 1# $a États-Unis. $b Bureau of Labor Statistics
410 2# $a Estados Unidos de América, Buró de Estadísticas Laborales
and not
410 2# $a Estados Unidos de América. $b Buró de Estadísticas Laborales
110 2# $a Zhongguo yi ke da xue. $b Fu shu di 1 yi yuan
410 2# $a China Medical University, First Affiliated Hospital
and not
410 2# $a China Medical University. $b First Affiliated Hospital
When changing the form of a superordinate body, a geographic name, or a personal name in a 1XX, update all of the existing NARs that use that component in a 4XX, unless the 4XX represents the former authorized access point (e.g., $w/2=e). Exception: Do not apply this instruction in the case of migrated authority records that have not been re-evaluated.
Subfield $w – Control subfield
When an authorized access point for a person (100) is changed because the person has changed his or her name, record the earlier form of name in a 400 with $w nne if the variant is valid under RDA instructions.
Examples:
100 0# $a François, $c pape, $d 1936-
400 1# $w nne $a Bergoglio, Jorge Mario, $d 1936-
(Name changed upon election as pope)
100 1# $a Rancic, Giuliana
400 1# $w nne $a DePandi, Giuliana
When an authorized access point (1XX) based on CIP cataloging is changed because its form on the published resource is different from that on the CIP galley, a 4XX from the previous authorized access point form with subfield $w nne may be added unless the former 1XX form was egregiously incorrect (e.g., the author's date of birth was given as 1775 instead of 1975 in the CIP galley).
When an authorized access point (1XX) is changed because of a change in cataloging instructions, record the earlier form in a 4XX using $w. If the variant form is a valid reference under current RDA instructions, use $w nne. If the variant form is not a valid reference under current RDA instructions, use $w nnea.
Examples:
130 #0 $a Bible. $p Matthieu
430 #0 $w nnea $a Bible. $p N.T. $p Matthieu
(Coded "nne" because the variant is valid in RDA)
100 1# $a Smith, Jonathan Kennon Thompson, $d 1939-2014
400 1# $w nne $a Smith, Jonathan Kennon
(Coded "nne" because the variant is valid in RDA; 100 form changed based on usage and dates of birth and death added because 100 was being changed)
100 0# $a Périclès, $d environ 495 av. J.-C.-429 av. J.-C.
400 0# $w nnea $a Périclès, $d ca 495-429 av. J.-C.
(Coded "nnea" because the abbreviation "ca." is not valid for period of activity in RDA)
SARs
PFAN series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, providing authorized access points for the series, and the creation and maintenance of series authority records are optional.
Variant access points may be recorded in any SAR, including those for series-like phrases.
If the volumes of a multipart monograph have different forms of the common title, use a 4XX reference rather than a 5XX reference for the form of the title not chosen as the title proper of the multipart monograph.
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5XX - See Also From Tracings - General Information
General
When otherwise modifying a NAR that contain codes that are no longer used such as subfield $w position zero (0) code “d” or “f,” PFAN catalogers should upgrade the NAR to RDA.
PFAN catalogers applying RDA instructions may use subfield $i in conjunction with subfield $w code “r” for relationship designators. When applying RDA relationship designators in 5XXs, supply terms from Appendix I, J or K; capitalize the initial letter of the term and follow the term with a colon.
For information on the use of relationship designators and/or $w codes in a specific 5XX field, see the section in this Manual for that field.
Subfield $w – Control subfield
Follow the conventions in the authority format for use of subfield $w. Do not supply subfield $w unless a value other than “n” would be appropriate in one of the positions. When supplying subfield $w, give it as the first subfield in the field. Supply character positions preceding, but not succeeding, the value, e.g.,
$w a = to indicate a reference from an earlier authorized access point
$w b = to indicate a reference from a later authorized access point
$w r = to indicate that a subfield $i or subfield $4 is used to denote relationship information
$w nnnc = to indicate a see also reference for multiple pseudonyms (record also contains a 663 field)
NARs
A see also reference tracing (5XX) must not normalize to the same as another see also reference in the same authority record, unless both 5XX fields contain a relationship designator in subfield $i, and the texts of the relationship designators are different.
SARs
PFAN series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
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500 See Also From Tracing - Personal Name
General
Catalogers may use subfield $i with subfield $w coded “r” when providing relationship links between a personal name and 1) the name of another person, family, or corporate body or 2) the authorized access point for a work or expression. This technique may also be used to relate authorized access points for works and expressions containing personal names. When using a term from Appendix I, J or K in subfield $i, use a capital letter for the first letter of the term and follow the term with a colon.
Examples :
130 #0 $a Yentl (Film) 500 1# $w r $i Réalisateur de cinéma : $a Streisand, Barbra 100 1# $a Alcott, Louisa May, $d 1832-1888. $t Little men 500 1# $w r $i Suite de : $a Alcott, Louisa May, $d 1832-1888. $t Little women
When recording pseudonymous relationships for personal names when only two authority records are involved, catalogers may either 1) use subfield $i and code “r” in subfield $w or 2) use simple see-also references. For more information on these techniques and instructions on recording multiple pseudonyms (i.e., those involving a 663 field), see the FAQ – LC/PCC RDA Practice for Creating NARs for Persons Who Use Pseudonyms available at: http://www.loc.gov/catdir/cpso/pseud.pdf
Catalogers are reminded that when a variant name (400) and an authorized access point (100) are in conflict an addition should be made to either the 400 or 100 to resolve the conflict (e.g., fuller form of name, date of activity, etc.); the previous practice of changing the 400 to a 500 to resolve the conflict is no longer an option. When catalogers encounter a variant form in a 500 field in the course of updating a NAR, they should resolve the conflict and change the field to a 400.
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510 See Also From Tracing - Corporate Name
Généralités
Suivre les instructions fournies dans les Lignes directrices du PCC pour l'application des indicateurs de relation dans les notices d'autorité de NACO.
Follow instructions provided in the PCC Guidelines for the Application of Relationship Designators in NACO Authority Records
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511 See Also From Tracing - Meeting Name
Généralités
Suivre les instructions fournies dans les Lignes directrices du PCC pour l'application des indicateurs de relation dans les notices d'autorité de NACO.
Follow instructions provided in the PCC Guidelines for the Application of Relationship Designators in NACO Authority Records
See BAC-BAnQ PS 11.13.1.8 for guidance on relating authority records for ongoing conferences.
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530 See Also From Tracing - Uniform Title
General
Catalogers may use subfield $i with subfield $w coded "r" when providing relationship links between authorized access points for works or expressions. When supplying RDA Appendix J terms in subfield $i, use a capital letter for the first letter of the term and follow the term with a colon.
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551 See Also From Tracing - Geographic Name
Do not use subfield $i with subfield $w coded “r” until relationship designators for places are developed. (Currently RDA has a placeholder for Appendix L).
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64X Series Numbering Peculiarities
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642 Series Numbering Example
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643 Series Place and Publisher/Issuing Body
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644 Series Analysis Practice
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645 Series Tracing Practice
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646 Series Classification Practice
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663 Complex See Also Reference - Name
General
The 663 field contains the explanatory text and authorized access points for relationships between a 100 (established name) and other 100s (established names) that cannot be adequately conveyed by one or more simple see also references generated from 500 fields.
Generally, this situation occurs when a person uses more than two identities, when more than one person shares an identity with one or more others, or when multiple persons use the same pseudonym independent of each other or as a result of some other arrangement.
The text of the 663 may be adjusted to fit extraordinary situations; however, keep the text as simple as possible, allowing the MARC fields and coding to convey the information desired.
Do not use the 663 technique to show relationships between corporate bodies or between persons and corporate bodies.
More information on creating NARs for persons with alternate identities is found in the FAQ – LC/PCC RDA and AACR2 practice for creating NARs for persons who use pseudonyms.
Only two identities
When only two NARs are created for a person, the NARs are generally connected with 500 see also references and no 663 field. However, when one of the NARs is for a joint pseudonym or a pseudonym used by several persons working independently of each other, the 663 technique is used.
More than two identities - "basic" authorized access point and references
When more than two authorized access points are created for the same person, identify a “basic” authorized access point using the 663 field technique. This decision is based on the desire to simplify the reference structure and to assist catalogers in determining which name to use as the subject of biographical or critical works. The “basic” authorized access point should be determined by the predominantly used form of name or, lacking sufficient evidence, by choosing the real name of the person as the “basic” form.
On the authority record for the “basic” name authority record add 500 see also references with a subfield w coded “nnnc” from all other names used. Justify the 500 in 670 citations according to normal practice. Provide a 663 field listing all the other names with the following text (may be adjusted to fit the situation):
663 ## $a Pour les œuvres de cette personne écrites sous d'autres noms, chercher aussi sous : $b [established form of name]] $b [established form of name]]
On each of the other name authority records, trace a 500 see also reference with subfield $w coded “nnnc” from the “basic” name, justifying that reference in a 670 citation, according to normal practice. Other names may be mentioned in the 670 if it is convenient to do so. Provide a 663 field with the following or similar text (may be adjusted to fit the situation):
663 ## $a Les œuvres de cette personne sont identifiées par le nom utilisé dans le document. Pour une liste d'autres noms utilisés par cette personne, chercher aussi sous : $b [established form of name chosen as the basic heading]
When the author uses another new name, create a new name authority record for that name and also add it to the reference structure and 663 listing on the authority record for the “basic” name. References to the new name in the 500 and 663 fields are only added to the “basic” NAR.
Examples :
100 1# $a Harris, John, $d 1916-1991
500 1# $w nnnc $a Hennessy, Max, $d 1916-1991
500 1# $w nnnc $a Hebden, Mark, $d 1916-1991
663 ## $a Pour les œuvres de cette personnes écrites sous d'autres noms, chercher aussi sous : $b Hebden, Mark, 1916-1991 $b Hennessy, Max, 1916-1991
100 1# $a Hennessy, Max, $d 1916-1991
500 1# $w nnnc $a Harris, John, $d 1916-1991
663 ## $a Les œuvres de cette personne sont identifiées par le nom utilisé dans le document. Pour une liste d'autres noms utilisés par cette personne, chercher aussi sous : $b Harris, John, 1916-1991
100 1# $a Hebden, Mark, $d 1916-1991
500 1# $w nnnc $a Harris, John, $d 1916-1991
663 ## $a Les œuvres de cette personne sont identifiées par le nom utilisé dans le document. Pour une liste d'autres noms utilisés par cette personne, chercher aussi sous : $b Harris, John, 1916-1991
Joint pseudonyms
A joint pseudonym represents one identity used by two or more persons working in collaboration with each other. If a person uses a joint pseudonym and another name (as found in the catalog), the “basic” authorized access point technique is used.
Examples :
100 1# $a Phillips, Mark
500 1# $w nnnc $a Garrett, Randall
500 1# $w nnnc $a Janifer, Laurence M.
663 ## $a Pseudonyme conjoint de Randall Garrett et Laurence M. Janifer. Pour les œuvres de ces personnes écrites sous leurs propres noms, chercher aussi sous : $b Garrett, Randell $b Janifer, Laurence M.
100 1# $a Garrett, Randall
500 1# $w nnnc $a Phillips, Mark
663 ## $a Pour les œuvres de cette personne écrites en collaboration avec Laurence M. Janifer, chercher aussi sous : $b Phillips, Mark
100 1# $a Janifer, Laurence M.
500 1# $w nnnc $a Phillips, Mark
663 ## $a Pour les œuvres de cette personne écrites en collaboration avec Randall Garrett, chercher aussi sous : $b Phillips, Mark
Pseudonyms used by multiple persons
When multiple persons working independently of each other use the same pseudonym and one or more other names (as found in the catalog), the “basic” authorized access point technique is used.
Examples :
100 1# $a Robeson, Kenneth
500 1# $w nnnc $a Dent, Lester, $d 1904-1959
500 1# $w nnnc $a Goulart, Ron, 1933-
[…]
663 ## $a Pseudonyme utilisé par plusieurs personnes qui écrivent individuellement. Pour les œuvres de ces personnes écrites sous leurs propres noms ou d'autres noms, chercher aussi sous : $b Dent, Lester, 1904-1959 $b Goulart, Ron, 1933- […]
100 1# $a Dent, Lester, $d 1904-1959
500 1# $w nnnc $a Robeson, Kenneth
663 ## $a Pour les œuvres de cette personne écrites sous un autre nom, chercher aussi sous : $b Robeson, Kenneth
100 1# $a Goulart, Ron, ‡d 1933-
500 1# $w nnnc $a Robeson, Kenneth
500 1# $w nnnc $a Silva, Joseph, $d 1933-
[…]
663 ## $a Pour les œuvres de cette personne écrites sous d'autres noms, chercher aussi sous : $b Robeson, Kenneth $b Silva, Joseph,1933- […]
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665 History reference
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667 Nonpublic general note
General
Give information of permanent value and general interest that would be useful also to PFAN institutions and outside of PFAN. A representative listing of notes is given below. Generally, wording is recommended but not prescriptive unless specified in the instructions. The separate 667 fields may be given in any order.
Examples:
667 ## $a N'est pas la même personne [ou œuvre] que : [name or title, Canadiana number].
667 ## $a Ne peut être identifié comme étant : [name or title, Canadiana number].
667 ## $a Réexaminer avant de réutiliser.
667 ## $a Anciennement incluse dans une notice de nom indifférenciée : [Canadiana number of undifferentiated name record].
667 ## $a Codée "provisoire" car [reason for coding].
667 ## $a Date de naissance supprimée de toutes les zones suite à la demande de l'auteur, [date updated].
667 ## $a Pour les œuvres parues avant/après [date].
See Appendice 1 in this manual for information and instructions about 667 fields added to authority records as part of a special project.
NARs for persons with identities not established
When a person uses two or more identities in manifestations, name authority records may be created for each identity. In the interest of efficiency, catalogers may use a 667 field to list pseudonyms not found in publications instead of creating NARs for these unused pseudonyms. In this case, list the unused pseudonyms in a 667 field following the phrase: “Pseudonymes non trouvés dans les œuvres publiées.”
Examples:
667 ## $a Pseudonymes non trouvés dans les œuvres publiées : Miz Scarlett, SCC et Stevenopolis.
This note may also be added to an NAR for a person who has multiple NARs for multiple identities when some of the pseudonyms are not found in publications. In this case, list only the unused pseudonyms in the 667 field, and follow appropriate instructions for the other pseudonyms.
Examples:
100 1# $a Gorey, Edward, $d 1925-2000
500 1# $w nnnc $a Dowdy, Regera, $d 1925-2000
500 1# $w nnnc $a Mude, O., $d 1925-2000
663 ## $a Pour les œuvres de cette personne écrites sous d'autres noms, chercher aussi sous : $b Dowdy, Regera, 1925-2000 […]
667 ## $a Pseudonymes non trouvés dans les œuvres publiées : Drew Dogyear, Wardore Edgy,
[…]
More information on creating NARs for persons with alternate identities is available in the manual, 663 section, and the [document: Pratique de LC-PCC pour la création de notices d'autorité de noms pour les personnes qui utilisent des pseudonymes.
NARs for series of conferences, etc. (ÉP de BAC-BAnQ 11.13.1.8.2)
Add a 667 field on the NAR for the collective conference when there are authority records for both collective and individual instances of an ongoing conference.
Examples:
110 2# $a Veterinary Orthopedic Society. $b Annual Conference
667 ## $a Voir aussi les points d'accès connexes pour les occurrences individuelles de cette conférence, qui comprennent de l'information spécifique sur le numéro, la date ou le lieu de la conférence individuelle.
NARs and subject usage
Apply these instructions when creating new NARs and revising existing NARs.
- Heads of state, etc.
Cette instruction s'applique aux notices d'autorité de noms pour les collectivités représentant la fonction lorsque le nom du titulaire est inclus comme partie du point d'accès autorisé de la collectivité. Voir RDA 11.2.2.18 (Dignitaires gouvernementaux) et 11.2.2.26 (Dignitaires religieux) pour les instructions sur les collectivités. Utiliser cette note 667 dans la notice d'autorité de nom pour la collectivité pour indiquer l'utilisation en indexation :
This instruction applies to NARS for corporate bodies representing the office when the name of the incumbent is included as part of the authorized access point for the corporate body. See RDA
11.2.2.18 (Government Officials) and 11.2.2.26 (Religious Officials) for instructions on the corporate bodies. Use this 667 note on the NAR for the corporate body to indicate subject cataloging usage:
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur cette personne se trouvent sous [personal name heading].
Assign value “n” in 008/11 and value “b” in 008/15.
Examples:
008/11 = n
008/15 = b
110 1# $a États-Unis. $b Président (1923-1929 : Coolidge)
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur cette personne se trouvent sous Coolidge, Calvin, 1872-1933.
008/11 = n
008/15 = b
110 2# $a Église catholique. $b Pape (1503-1513 : Jules II)
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur cette personne se trouvent sous Jules II, pape, 1443-1513.
See also 008/11 and 008/15 in this manual.
- Earlier/later linear jurisdictional name changes
La politique d'indexation du RVM est d'employer comme point d'accès matière ou comme subdivision géographique uniquement le dernier nom d'une juridiction politique qui a eu un ou plusieurs noms antérieurs, aussi longtemps que l'identité territoriale demeure essentiellement la même (voir Guide pratique du Répertoire de vedettes-matière de l'Université Laval, 5.14.3.1). Lors de la création d'une notice d'autorité de nom ayant un point d'accès autorisé antérieur/ultérieur pour un lieu dans cette situation, les catalogueurs doivent ajouter une note 667 sur l'utilisation comme vedette-matière dans la notice d'autorité pour le nom antérieur du lieu et modifier les zones 008 appropriés (008/11 et 008/15).
The "politique d'indexation du RVM" is to assign as a subject access point or as a geographic subdivision only the latest name of a political jurisdiction that has had one or more earlier names, as long
as the territorial identity remains essentially unchanged (see "Guide pratique du Répertoire de vedettes-matière de l'Université Laval", 5.14.3.1). When creating a NAR with an earlier/later authorized access point for a place in in this situation, catalogers must add a 667 subject usage note to the authority record with the earlier place name and adjust the appropriate 008 fields (008/11 and 008/15).
Examples:008/11 = n
008/15 = b
151 ## $a Ceylan
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur ce lieu se trouvent sous Sri Lanka.
- NARs for families
Authorized access points for families are not valid for subject use. In an NAR for a family, 008/11 should be set to value “n” and 008/15 should be set to “b.” Per LAC-BAnQ PS 10.0, when creating an NAR for a family add this 667 field noting subject usage:667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière; utiliser une vedette de nom de famille provenant du RVM.
- NARs for fictitious characters
Authorized access points for families are not valid for subject use. In an NAR for a family, 008/11 should be set to value “n” and 008/15 should be set to “b.” Per LAC-BAnQ PS 9.0, when creating an NAR for a family add this 667 field noting subject usage:667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière; utiliser une vedette de personnage fictif provenant du RVM.
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme subdivision géographique.
Examples:
151 ## $a Hollywood (Los Angeles, Calif.)
667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme subdivision géographique.
Non-Latin script reference notes
In an authority record that contains a non-Latin script variant access point, use the 667 field with a note stating: “Le renvoi en écriture non latine n'a pas été évalué.” If there are multiple non-Latin script variant access points, use a note stating: “Les renvois en écriture non latine n'ont pas été évalués.” Assign 008/29 value “b” to indicate that the variant access point is not evaluated.
Examples:
008/29 = b
100 1# $a Moroz, Valentin, $d 1936-
400 1# $a Мороз, В. Я. $q (Валентин Якович), $d 1936-
400 1# $a Мороз, Валентин Якович, $d 1936-
667 ## $a Les renvois en écriture non latine n'ont pas été évalués.
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670 Sources found
[information coming soon]
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General
The 672 field may be used to record a title that is related to the entity represented by the 100, 110, 111, or 151 in the name authority record.
For example, in an authority record for a corporate body, 672 fields may be used to record titles for which the corporate body is a creator, issuing body, or subject. The primary purpose of the 672 field is to document that there is a relationship between the 1XX entity and the title recorded in the 672 field.
Use of the 672 field does not negate the need to use the 670 field for the title for which the authority record is being created, nor to use the 670 fields to justify information recorded in the 1XX and 4XX such as preferred and variant forms of name.
New 672 fields may be added after existing ones to record additional titles associated with the entity. Do not routinely delete or change existing 672 fields when inputting new 672 fields.
Non-Latin script elements should be given in romanized form.
A title recorded in a 672 field in subfield $a may be a title proper, title proper of series, preferred title, etc. Titles should be recorded following the appropriate RDA and LAC-BAnQ PS instructions for that element. Apply the same instructions on non-filing characters in the 245 field to record the number of non-filing characters in the second indicator of the 672 field.
Examples:
100 1# $a Boyer, Frédéric, $d 1961-
672 #3 $a La consolation
672 #0 $a Yeux noirs
100 1# $a Boyer, Frédéric
672 #0 $a Cervantes
111 2# $a Concile du Vatican $n (2e : $d 1962-1965 : $c Basilica di San Pietro in Vaticano)
672 #0 $a Constitutio de sacra liturgia
151 ## $a Espagne
672 #0 $a Llei d'enjudiciament civil i normes complementàries
Subfield $b – Remainder of title
When recording a title proper, subfield $b may be used to record the other title information or parallel title proper to eliminate confusion for titles needing further identification.
Examples:
672 #3 $a La rivière $b initiations outaouaises
672 #4 $a Las estrellas $b Stars
Subfield $f – Date
Subfield $f is used to record a date appropriate to the entity recorded in $a (e.g., use date of work for a preferred title and date of publication for a title proper). Do not use brackets in $f when recording a supplied date of publication or production. Do not give a date of distribution, date of manufacture, or copyright date in $f.
Examples:
672 for work:
672 #0 $a Amor en los tiempos del cólera $f 1985
672 for expression:
672 #2 $a L'amour aux temps du choléra $f 1987
672 for manifestation:
672 #0 $a Miłość w czasach zarazy $f 2005
Subfield $w – Bibliographic record control number
Subfield $w is used to record bibliographic record control numbers (e.g., 001, 010, and 016 fields in bibliographic records). It is recommended that catalogers provide $w when readily available. Subfield $w should be repeated for each instance of a separate control number (e.g., an LCCN and an OCLC record number should be provided in separate subfields). For further instructions on inputting record control numbers, see the subfield $w section within the CONSER Editing Guide (CEG) – Section E.
MARC 21 Format for Serials as Applied within CONSER – Variable Data Fields – 76X-78X Linking Entries – Linking Entry Fields General Information.
Note: subfield $w should only be used with titles for the manifestation.
Example:
[in $w “#” = space input by cataloger]
672 #0 $a Bread and other bakery products industry $w (DLC)###88646267 $w (OCoLC)3774505 $w (CaOONL)84079116XE
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General
The 673 field may be used to record a title that is not related to the entity represented by the 100, 110, 111, or 151 in the name authority record. For example, in an authority record for a person, the 673 may be used to record the titles of works written by a different person with a similar name. The primary purpose of the 673 field is to document that there is no relationship between the 1XX entity and the title recorded in the 673 field.
Use of the 673 field does not negate the need to use the 675 field as described in the 675 section of this Guide.
New 673 fields may be added after existing ones to record additional titles associated with the entity. Do not routinely delete or change existing 673 fields when inputting new 673 fields.
Non-Latin script elements should be given in romanized form.
A title recorded in a 673 field in subfield $a may be a title proper, title proper of series, preferred title, etc. Titles should be recorded following the appropriate RDA and LAC-BAnQ PS instructions for that element. Apply the same instructions on non-filing characters in the 245 field to record the number of non-filing characters in the second indicator of the 673 field. For specific subfields in the 673 field, apply the same instructions given in the 672 section of this Manual.
Examples:
[in $w “#” = space input by cataloger]
100 1# $a Boyer, Frédéric, $d 1961-
672 #0 $a Cervantes $f 1977
110 2# $a National Gallery of Art (É.-U.)
673 #0 $a Paintings and drawings on the backs of National Gallery pictures $w (DLC)### 47008205 $w (OCoLC)1654530
BUT NOT
110 2# $a National Gallery of Art (É.-U.)
673 #4 $a Impressed by light : $b British photographs from paper negatives, 1840-1860
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675 Sources not found
PFAN series practice
Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
In April 2012 this field was redefined as: “Citation for a consulted source in which no information is found related in any manner to the entity represented by the authority record or related entities.” PFAN catalogers are not required to change any existing 675 fields simply to meet this new definition.
When creating a new NAR always cite the resource being cataloged in the 675 field if the item being cataloged provides no information related in any manner to the entity represented in the authority record. Also cite in the 675 field other sources consulted that contain no information, when that very lack of information is considered worth recording for future users of the authority record.
Examples:
675 ## $a Oxford classical dictionary, 1996 675 ## $a GEOnet, consulté le 2 avril 2014
However, it is not always necessary to include in the 675 field every reference source consulted; use judgment in deciding what sources are important enough to retain in the permanent record.
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678 Biographical or historical data
General
When supplying biographical or historical data in a 678 note field, construct the note in concise but complete sentences, keeping in mind that the information will be used in public displays.
Examples:
678 0# $a Joseph Smith, Jr. (1805-1844) était un prophète mormon et le fondateur de l'Église de Jésus-Christ des saints des derniers jours.
678 1# $a L'Organisation du traité de l'Atlantique Nord (OTAN) est une alliance politique et militaire créée par la signature du Traité de l'Atlantique Nord, le 4 avril 1949. Elle regroupe des pays membres d'Amérique du Nord et d'Europe. Depuis 1999, plusieurs pays anciennement membres du Pacte de Varsovie ont rejoint l'OTAN, y compris la Hongrie, la Bulgarie et la Roumanie. D'autres pays non-membres participent aux programmes de l'OTAN tels que le Partenariat pour la paix.
In anticipation of LAC building the file in WMS and the batch addition of authority records from other institutions, the contents of all 665 fields in LAC and BAnQ records have been moved to 678 field. The original 665 field may have contained instructions on the access point(s) to be used as author and subject heading :
Example:
151 ## Cascapédia (Québec)
678 1# Saint-Jules et Grande-Cascapédia fusionnent le 2 juin 1999 pour former Cascapédia. Cascapédia devient le 26 juin 2000 Cascapédia-Saint-Jules. Comme auteur, on utilise : Cascapédia (Québec) ; Cascapédia-Saint-Jules (Québec) ; Grande-Cascapédia (Cascapédia-Saint-Jules, Québec) ; Saint-Jules (Cascapédia-Saint-Jules, Québec). Comme vedette-matière, on utilise Cascapédia-Saint-Jules (Québec).
Delete these instructions in 678 field if they have been retained. Consider adding a 667 field as a subject heading if applicable.
Example:
151 ## Cascapédia (Québec)
667 ## UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur ce lieu se trouvent sous Cascapédia-Saint-Jules (Québec). 678 1# Saint-Jules et Grande-Cascapédia fusionnent le 2 juin 1999 pour former Cascapédia. Cascapédia devient le 26 juin 2000 Cascapédia-Saint-Jules.
Justification of field 678
Generally, a 678 field must be justified by a 670 field. If it is not justified and its contents are appropriate for a biographical or historical note, retain the field and add a 670 note citing the internal file of the institution that provided 678 field as follows :
670 ## Fichier interne de [ abréviation de la bibliothèque participante ], [date de consultation de Canadiana] …
Example :
670 ## Fichier interne de BAC, 29 octobre 2020 $b (établie en 1940, la Commission du salaire minimum devient le 16 avril 1980 la Commission des normes du travail)
678 1# Établie en 1940, la Commission du salaire minimum devient le 16 avril 1980 la Commission des normes du travail.
If the record has been modified after being migrated, the record history must be consulted to determine who originally added zone 678.
Example :
678 1# Né le 6 juin 1973.
670 ## Fichier interne de l'ULaval, 29 octobre 2020 $b (né le 6 juin 1973)
Repeatability:
Do not repeat this field.
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7XX Heading linking entries
Note: This section does not apply to the 781 field used in 151 name authority records to provide geographic subdivision information. See Manual, 781 section, for instructions for that field.
General
The use of an established heading linking entry 7XX field in an NAR or SAR is limited to recording the authorized access point from a national bibliography or in a separate national authority file or a separate equivalence.
The form of heading in a 7XX field may match the 1XX form or a 4XX form in the same authority record. This is appropriate when the 7XX field form represents a form found in a different authority file than Canadiana.
Example:
100 1# $a Dion, Céline 700 10 $a Dion, Céline $0 (DLC)n 87834212
The source of the heading in the 7XX field may be specified using either second indicator value “7” with subfield $2 or a second indicator value that specifies the source. For access points coming from the LC/NAF file, prefer the second indicator with the value "0".
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781 Subdivision linking entry
PFAN optional practice:
For a geographic name heading that may also be used as a geographic subdivision, determine the form in which the heading is to be used as a geographic subdivision following the guidelines in instruction sheet H 830 of the Subject Headings Manual. Enter the text of the geographic subdivision form in a 781 field with second indicator 0. For a geographic heading that is used directly, such as a country, enter the data in a single $z subfield. For a geographic heading that is used indirectly through a larger geographic entity, such as a city, enter the data in two successive $z subfields. Use no other subfields. Make no changes to values in bytes of the 008.
Examples :
151 ## $a France 781 #6 $z France 151 ## $a Paris (France) 781 #6 $z France $z Paris 151 ## $a Lycie 781 #6 $z Turquie $z Lycie 151 ## $a Sydney (N.-G. du S.) 781 #6 $z Australie $z Sydney (N.-G. du S.) 151 ## $a León (Espagne : Province) 781 #6 $z Espagne $z León (Province)
Do not add a 781 field to a record for a geographic name heading that is not appropriate for use as a subject added entry (008/15 value Ab@), such as the earlier name of a jurisdiction that has undergone a linear name change, for example, Ceylon.
Do not add a 781 field to a NAR for a place name that is not appropriate for use as a geographic subdivision, such as a city section, for example, North End (Boston, Mass.)
Follow these guidelines for newly-created authority records. Add a 781 field to an existing record when making any other change to it. If revising an existing record that contains a 667 field subject cataloging usage note indicating the proper geographic subdivision form, delete the 667 field and replace it with a 781 field.
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Appendix 1: Undifferentiated entities
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