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GC Enterprise IT Portfolio FAQs

4,617 bytes added, 15:07, 21 November 2019
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The External Services rows are specifically for costs of all external services (i.e. “services” purchased from entities external to the GC), including staff augmentation contracts (contractors), cloud computing expenses, and solutions or deliverables based contracts and outsourcing contracts.
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: Should IT Expenditures reporting include Applications and/or Systems with Information Classification of "Top Secret" or "Protected C"?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> The IT Expenditures reporting should '''exclude''' Applications and/or Systems with Information Classification of "Top Secret" or "Protected C". Only the IT Expenditures of Applications and/or Systems with Information Classification at or below "Secret" or "Protected B" should be included.
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: How should expenditures be reported for a Grants and Contributions management system?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> Grants and Contributions applications are considered to provide program related support from a “Whole of Government Framework” perspective. Therefore, the related application expenditures should be captured in Schedule 6 in the appropriate column(s) based on the outcome area(s) that the application supports and rows based on whether the expenditures relate to software, human resources, external services, etc. Moreover, the expenditures should also be included in the “Other” column of Schedule 5.
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: Are subscriptions to analytical tools and database services considered IT expenses?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> The nature of the service being provided will determine whether or not the expenditure should be considered IT. For example, subscription-based access to data, e.g. land title, legal or geographical data would generally not be considered IT expenditure. However, subscription-based access to services, such as those described in cloud computing, should be captured as IT expenditures.
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==Scope - IT Expenditure reporting==
 
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: What is the scope of departmental IT Expenditure reporting?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> For IT Services provided by departments, the following should be included:
 
*Actual, rather than budgeted expenditures,
*IT Expenditure within Canada (International if possible),
*Total spent, excluding depreciation costs,
*Operating and capital expenditures, including all O&M expenditures,
*One-time or project expenses as well as ongoing expenses,
*Special purpose accommodation (e.g. data centres),
*Expenditures related to providing or receiving IT services from or to another GC department.
*Operating expenditures (OPEX) as well as Capital expenditures (CAPEX), provided that the department capitalizes assets, and has a capital vote. Departments which capitalize but do not have a capital vote can choose to report these expenditures on the respective CAPEX tab, but this is not required. Any capitalization costs which are not identified on a CAPEX tab should instead be included on the matching OPEX tab.
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: How has the reporting changed with the introduction of Shared Services Canada (SSC)?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> SSC reports as other departments do in terms of IT expenditures, from its reference levels (including appropriated amounts) including the case where expenditure is for IT services provided to other GC departments. If there are IT services provided by SSC on a cost recovery basis the expenditures will also be captured as “IT Services Provided” (negative amounts) by SSC and “IT Services Received” (positive amounts) by the receiving GC department.
 
Note: It is not necessary for departments to reach out to their provider or client departments to coordinate reporting. Departments should report on the basis of their own financial records, and TBS will cross-check reports.
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==Software==
 
 
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