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== Welcome to the Acquisition Card Services ==
The Acquisition Card Services from '''''<u>[[ISC - Material & Assets Management Directorate|MAMD]]</u>''''' support '''ISC''' staff by facilitating efficient, secure, and compliant procurement of goods and services through government-issued acquisition cards. These cards streamline low-risk transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
----
== Our Mandate ==
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''''<u>[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32504 Directive on Payments]</u>''''' and related Treasury Board policies. Our objective is to empower authorized users to procure essential items responsibly while maintaining fiscal integrity and operational efficiency.
----
== Our Key Activities ==
* '''Cardholder Onboarding''' Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
* '''Policy Interpretation''' Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
* '''Transaction Oversight''' Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
* '''Cost Centre Collaboration''' Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
* '''Compliance & Reporting''' Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
----
== Important Guidelines ==
* '''Card Use''' Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
* '''Restrictions''' The card must not be used for:
** Personal expenses
** Cash advances
** Fleet maintenance
** Business travel
** Relocation services
** Purchases requiring written contracts or special security/intellectual property considerations
* '''Convenience Cheques''' Issued only in rare, urgent operational scenarios when other payment methods are unavailable.
----
== Online Purchase Requirements ==
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
----
== Lost or Stolen Cards ==
Immediately report lost or stolen cards via the designated toll-free number Canada/US: <u>'''1 888 834-2484'''</u> or International: <u>'''416 369-6399'''</u>. Notify your cost centre manager, the [https://intranet-sac-isc/eng/1670437762974/1670437818882 '''<u>''departmental security''</u>'''] team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
----
== Misuse and Consequences ==
Failure to follow acquisition card policies may result in:
* Removal of delegated authority
* Mandatory retraining
* Repayment of funds
* Disciplinary measures
Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''Financial Administration Act'''.
----
== Shared Documents ==
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link Acquisition Card Application 10-715E]
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/122636801/link SAP Access Form 10-705E]
* [https://sac-isc.myabsorb.ca/#/login Training: SAP FN4053] + [https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]
* [https://intranet-sac-isc/eng/1479906532293/1551201492602 Departmental Forms Catalogue] and [https://services.aadnc-aandc.gc.ca/logon/LogonPoint/tmindex.html# ISC Learning Portal.]
----
== Contact Us ==
For card requests, policy questions, or reporting, contact:
'''Email:''' [http://mailto:cartedachat-acquisitioncard@sac-isc.gc.ca cartedachat-acquisitioncard@sac-isc.gc.ca]
SAC - Direction de la gestion du matériel et des biens - Carte d'achat (view source)
Revision as of 08:33, 3 July 2025
, 3 JulyCreated page with " == Welcome to the Acquisition Card Services == The Acquisition Card Services from '''''<u>MAMD</u>''''' support '''ISC''' s..."
== Welcome to the Acquisition Card Services ==
The Acquisition Card Services from '''''<u>[[ISC - Material & Assets Management Directorate|MAMD]]</u>''''' support '''ISC''' staff by facilitating efficient, secure, and compliant procurement of goods and services through government-issued acquisition cards. These cards streamline low-risk transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
----
== Our Mandate ==
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''''<u>[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32504 Directive on Payments]</u>''''' and related Treasury Board policies. Our objective is to empower authorized users to procure essential items responsibly while maintaining fiscal integrity and operational efficiency.
----
== Our Key Activities ==
* '''Cardholder Onboarding''' Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
* '''Policy Interpretation''' Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
* '''Transaction Oversight''' Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
* '''Cost Centre Collaboration''' Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
* '''Compliance & Reporting''' Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
----
== Important Guidelines ==
* '''Card Use''' Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
* '''Restrictions''' The card must not be used for:
** Personal expenses
** Cash advances
** Fleet maintenance
** Business travel
** Relocation services
** Purchases requiring written contracts or special security/intellectual property considerations
* '''Convenience Cheques''' Issued only in rare, urgent operational scenarios when other payment methods are unavailable.
----
== Online Purchase Requirements ==
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
----
== Lost or Stolen Cards ==
Immediately report lost or stolen cards via the designated toll-free number Canada/US: <u>'''1 888 834-2484'''</u> or International: <u>'''416 369-6399'''</u>. Notify your cost centre manager, the [https://intranet-sac-isc/eng/1670437762974/1670437818882 '''<u>''departmental security''</u>'''] team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
----
== Misuse and Consequences ==
Failure to follow acquisition card policies may result in:
* Removal of delegated authority
* Mandatory retraining
* Repayment of funds
* Disciplinary measures
Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''Financial Administration Act'''.
----
== Shared Documents ==
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link Acquisition Card Application 10-715E]
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/122636801/link SAP Access Form 10-705E]
* [https://sac-isc.myabsorb.ca/#/login Training: SAP FN4053] + [https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]
* [https://intranet-sac-isc/eng/1479906532293/1551201492602 Departmental Forms Catalogue] and [https://services.aadnc-aandc.gc.ca/logon/LogonPoint/tmindex.html# ISC Learning Portal.]
----
== Contact Us ==
For card requests, policy questions, or reporting, contact:
'''Email:''' [http://mailto:cartedachat-acquisitioncard@sac-isc.gc.ca cartedachat-acquisitioncard@sac-isc.gc.ca]
