PFAN - Other Documentation

About PFAN

News and Updates

Rules for Contributions

Name Authority Manual

Participant's Manual

PFAN Policy Statements

PFAN Training

Frequently Asked Questions (FAQ)

Other Documentation

LAC

LC Subject Cataloging Manual, H 405 - Establishing Certain Entities in the Name or Subject Authority File

LC SHM Instruction Sheet H 0405 - Establishing Certain Entities in the Name or Subject Authority File   (PDF, 76 KB)  

Last update: August 2020

Return to Table of Contents ⮝

PCC Post RDA Test Guidelines

PCC Post RDA Test Guidelines   

Last update: October 2, 2020

Return to Table of Contents ⮝

PCC Guidelines for the Application of Relationship Designators in NACO Authority Records

Return to Table of Contents ⮝

Authority File Comparison Rules (NACO normalization)

Authority File Comparison Rules (NACO Normalization)   (PDF, 72 KB)

Approved November 2007, with further revision April 1, 2009
Return to Table of Contents ⮝

Romanization

Language	Writing System	Romanization Table
Arabic	Arabic alphabet	ISO 233-2:1993 Information and Documentation -- Arabic characters into Latin characters -- Part 2: Arabic language -- Simplified transliteration
Armenian	Armenian alphabet	ISO 9985:1996 Information and Documentation -- Transliteration of Armenian characters into Latin characters
Assamese	Bengali alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Bengali	Bengali alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Belarusian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Bulgarian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Chinese	Chinese characters	ISO 7098:2015 Information and Documentation -- Romanization of Chinese
Georgian	Georgian alphabet	ISO 9984:1996 Information and Documentation -- Transliteration of Georgian characters into Latin characters
Gujarati	Gujarati alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Hebrew	Hebrew characters	ISO 259-2:1994 Documentation -- Transliteration of Hebrew characters into Latin characters -- Part 2: Simplified transliteration
Hindi	Devanagari alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Inuktitut	Canadian Aboriginal syllabics	ALA-LC 2011 Inuktitut romanization table
Kannada	Kannada alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Slavic and non-Slavic Languages	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Macedonian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Malayalam	Malayalam alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Marathi	Devanagari alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Mongolian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Nepali	Devanagari alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Oriya (odia)	Odia alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Pali	Various including Bengali, Burmese, Devanagari, Sinhalese and Thai alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Persian	Persian alphabet	ISO 233-3:1999 Information and Documentation -- Transliteration of Arabic characters into Latin characters -- Part 3: Persian language -- Simplified transliteration
Russian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Sanskrit, Prakrit	Devanagari alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Serbian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Tajiki	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Tamil	Tamil alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Telugu	Telugu alphasyllabary	ISO 15919:2001 Information and Documentation -- Transliteration of Devanagari and related Indic scripts into Latin characters
Thai	Thai alphasyllabary	ISO 11940:1998 Information and Documentation -- Transliteration of Thai (à confirmer)
Ukrainian	Cyrillic alphabet	ISO 9:1995 Information and Documentation -- Transliteration of Cyrillic characters into Latin characters -- Slavic and non-Slavic languages
Yiddish	Hebrew alphabet	ISO 259-2:1994 Documentation -- Transliteration of Hebrew characters into Latin characters -- Part 2: Simplified transliteration

Return to Table of Contents ⮝

Non-exhaustive List of Verifications to Make to an Existing Record

General Information

• Verify that the characters used are only those in the MARC 8 character set.
• Genrally, the information must provided in French. If a record is derived from an original English record, one can leave fields 670 and 675 in English but it must be ensured that the information recorded in other fields is in French. It is understood that all information in English will not necessarily have an equivalent in French. This would be the case, for example, for terms belonging to a controlled vocabulary for which there is no French version. In this case, the information must be deleted.

Field	Verification
008	Verify that the coding is correct. For names (except name-title series), verify that the coding complies with the instructions relating to field 008: names (except name-titles series). Position 10 (Descriptive cataloging rules) : must be changed to "z". Note: When 008/10 is changed to "z" (Other), a field 040 $e rda is automatically added. The reverse is not true. Position 39 (Source of cataloging): la value initially recorded in this field is retained; do not modify this value when updating a record, except if the initial value was incorrect. The initial value is incorrect if it is not " " [blank] for a record created originally by LAC, BAnQ or LC (symbol CaOONL, CaQMBN or DLC in field 040 $a) or "c" (Cooperative cataloguing program) for a record created originally by an university or NACO participant (symbol for the university or NACO participant appearing in field 040 $a).
010	Delete this field if it is present.
016	If there is no Canadiana number, verify in the LC field if the same entity is represented by an authority and if it contains a Canadiana number (it is possible to refine the search by using cs:caoonl). If yes, add this number to the record by changing the language code E at the end of the field to the code F (or by adding the code if it is absent). If there is a Canadiana number but it does not end with the language code F, add this code to the end of the number.
024	Verify the coding (in particular subfields $0 and $1 for URIs).
040	Ensure that subfield $e rda is present, after having verified that field 1XX, fields 4XX and fields 5XX comply with RDA.
043	This field cannot be used in record for geographic names (records with field 151). Delete this field in other cases such as when the record contains an occurrence of field 100, 110, 111 or 130.
053	Ensure that classification numbers for class PS8000 are moved to field 065 and that field 053 is deleted. Example : 053 #4 PS8539.R47 $5 CaOONL becomes 065 ## PS8539.R47 $2fcps $5CaOONL Be sure to add a period between the classification number and the Cutter if one exists. Example: 053 #4 PS8595 I5834 $5 CaOONL becomes 065 ## PS8595.I5834 $2 fcps $5 CaOONL Caution: Field 053 remains valid for LC classification numbers (PA-PT), including the classification numbers PR9180-9199.4 for French-Canadian literature, the classification numbers PR9180-9199.4 for English-Canadian literature and classification numbers PS1-3626 for American literature.
083	BAnQ records that were loaded into Canadiana and that contain this field do not contain subfield $2, which prevents the record from being saved. To be able to save the record, change the value in the first indicator to 7 and add subfield $2 23 before subfield $5 CaQMBN. Exemple : 083 04 C841.6 C439 $5 CaQMBN becomes 083 74 C841.6 C439 $2 23 $5 CaQMBN
1XX	If the record is not RDA compliant, correct the access point if necessary to make it RDA compliant.
4XX	If the record is not RDA compliant, correct the access points if necessary to make them RDA compliant. Add missing dates in field 400 when field 100 contains dates (LAC has had a policy in the past not to add dates systematically.) Delete non-compliant $w subfields. In particular, delete all occurrences of subfield $w containing only a single code (for ex. $w d) delete all occurrences of subfield $w containing only two codes if the codes are not "nh" (for ex. $w na).
5XX	If the record is not RDA compliant, correct the access points if necessary to make them RDA compliant, which involves upgrading the authorities attached to the access points. In the case of a name change for a corporate body, the 5XX fields should link the corporate body in field 1XX only to the immediately preceeding and immediately succeeding entities. Delete all 5XX fields for an entity that preceeds the immediately preceeding entity or succeeds the immediately succeeding entity. For example, in the case of corporate body A which becomes B, which becomes in turn C, the authority for entity A should not contain a 5XX field for entity C and the authority for entity C should not contain a 5XX field for entity A.
663	Ensure that the wording of the note complies with the most recent practice (see FAQ – PLC/PCC Practice for Creating NARs for Persons who use Pseudonyms (PDF, 345 KB)).
665	This field is not permitted in Canadiana. If possible, transfer the biographical or historical information to a 678 field and delete the 665 field. Exemple: 151 Viernyï (Kazakhstan) 665 Fondée en 1854, cette ville a porté le nom de Viernyï jusqu'en 1921. Elle s'appelle maintenant Alma-Ata. Comme auteur, on utilise : Alma-Ata (Kazakhstan) ; Viernyï (Kazakhstan). Comme vedette-matière, on utilise : Alma-Ata (Kazakhstan). Dans cet exemple, seule les deux premières phrases peuvent être transférées dans une 678. Les deux autres phrases ne sont pas conservées. Comme le point d'accès n'est pas valide comme vedette-matière, il faut aussi penser à ajouter la 667 suivante: 667 ## $a UTILISATION COMME VEDETTE-MATIÈRE : Ce point d'accès ne peut pas être employé comme vedette-matière. Les œuvres sur ce lieu se trouvent sous Alma-Ata (Kazakhstan).
667	S’assurer que le contenu de la zone est assez général pour être pertinent pour les catalogueurs des autres institutions. Si non, supprimer la zone. Exemples de zones 667 à supprimer : 667 Corpus UL 667 UQAC-AU. $5 CaQCU 667 Pour le 055, utiliser PS8623. BAnQ : Avant l'envoi des notices à OCLC, toutes les 667 ont été copiées dans une zone 899 dans Portoflio pour en préserver le contenu au cas où du contenu local serait supprimé par un autre participant au PFAN, sauf les zones 667 commençant par une des expressions suivantes : "En subdivision :", "Ne pas utiliser en subdivision" et "UTILISATION COMME VEDETTE-MATIÈRE :". Si le contenu d'une 667 copiée en 899 n'est plus pertinent pour BAnQ, penser aussi à supprimer la 899 équivalente dans Portfolio. Supprimer la 667 CETTE NOTICE VERSÉE EN LOT DOIT ÊTRE ÉVALUÉE AVANT D'ÊTRE UTILISÉE, POUR S'ASSURER QU'ELLE RÉPONDE AUX NORMES DU PFAN après avoir finalisé la notice.
670	Si la notice est dérivée d'une notice originalement en anglais, il n'est pas nécessaire de traduire la zone en français le cas échéant. Il n'est généralement pas nécessaire de modifier une 670 existante sauf dans les cas prévus dans la FAQ sur la zone 670 (Source des données) dans les notices d’autorités de noms pour NACO.
675	Si la notice est dérivée d'une notice originalement en anglais, il n'est pas nécessaire de traduire la zone en français le cas échéant. Les occurrences de la sous-zone $a suivant la première doivent être précédées par un point-virgule, espace. Ajouter cette ponctuation si elle est absente. Supprimer toute sous-zone $a qui cite le fichier d'autorité Canadiana (ex. Autorités Canadiana) sans accompagner cette citation d'une date de consultation.
678	S'assurer que le contenu de la zone consiste bien en information biographique ou historique et est approprié pour un affichage public. Le texte doit être formulé sous forme de phrases concises et complètes. Le contenu de toutes les zones 665 dans les notices de BAC et de BAnQ a été déplacé vers la zone 678. Il se pourrait que la zone 665 originale ait contenu des instructions sur le point d'accès à employer comme auteur et comme vedette-matière (voir un exemple sous la zone 665 ci-dessus). Supprimer ces instructions dans la zone 678 si elles ont été conservées. Penser à ajouter la zone 667 sur l'emploi comme vedette-matière le cas échéant. Justification de la zone 678 Généralement, une zone 678 doit être justifiée par une zone 670. Si elle n'est pas justifiée et que son contenu est approprié pour une note biographique ou historique, conserver la zone et ajouter une note 670 citant le fichier interne de l'institution qui a fourni la zone 678 comme suit : 670 ## Fichier interne de [abréviation de la bibliothèque participante], [date de consultation de Canadiana] … Exemple: Zone 678 existante : 678 1# Établie en 1940, la Commission du salaire minimum devient le 16 avril 1980 la Commission des normes du travail. Zone 670 ajoutée : 670 ## Fichier interne de BAC, 29-10-2020 $b (établie en 1940, la Commission du salaire minimum devient le 16 avril 1980 la Commission des normes du travail) Si la notice a été modifiée après avoir été migrée, il faut consulter l’historique de la notice pour déterminer qui a ajouté la zone 678 à l’origine. Si la zone 678 n'est pas justifiée et que son contenu n'est pas approprié pour une note biographique ou historique, ne pas conserver la zone 678 sauf si une note appropriée peut être rédigée avec les informations dont on dispose. Noter que la zone 678 est facultative. Si le contenu de la zone doit être conservé parce qu'il ne se trouve nulle part ailleurs dans la notice, le transférer dans une note 670 citant le fichier interne de l'institution qui a fourni la zone 678. Exemple: Zone 678 existante qui sera supprimée car le contenu n'est pas approprié pour une note biographique 678 1# Né le 6 juin 1973. Zone 670 ajoutée : 670 ## Fichier interne de l'ULaval, 29-10-2020 $b (né le 6 juin 1973)
7XX	Supprimer la zone si la sous-zone $2 lacnaf est présente.

Dernière mise à jour : 2020-12-09

Return to Table of Contents ⮝

Non-exhaustive List of Qualifiers

The non-exhaustive list of qualifiers comprises a series of terms to be used when an RDA instruction requires an added element to distinguish or specify an access point that represents a person, a corporate body or a work (for example, RDA 9.19.1.6).

The following list is a selection of terms whose use is encouraged by the Standards Committee to ensure the consistence of name authorities when a choice between several possible terms must be made. When you have the choice between two terms, give preference to the terms in this list. For example: "Organisme", rather than "Organisation".

This is not a closed list and suggestions are welcome: bac.pfan-fnap.lac@canada.ca.

English Term	French Term	Entity
Spacecraft	Véhicule spatial	Corporate Body
Program	Programme	Corporate Body
Firm	Firme	Corporate Body
Organization	Organisme	Corporate Body
Musical group	Groupe musical	Corporate Body
	Congrès	Corporate Body
	Conférence	Corporate Body
Radio station	Station de radio	Corporate Body
Television station	Station de télévision	Corporate Body
Contest	Concours	Corporate Body
Play	Pièce de théâtre	Work
Motion picture	Film	Work
Series	Collection	Work
Association	Association	Corporate Body
Lecturer *	Professeur d’université Maître de conférences Chargé de cours For more information, see Lecturer	Person
Computer program See Computer file
Computer file	Fichier informatique	Work

* Lecturer

According to the Cambridge dictionary, the term lecturer designates a person who teaches at a college or university, in Anglo-Saxon countries.

Ex. : Lecturer in psychology

This title corresponds to different cases in reality depending on the country where it is used. It would be desirable to use the equivalent French term in relation to what the title represents in the educational system where the author holds the title of lecturer.

Suggestions of French equivalents

• For an author in France who is designated as being "un maître de conférences", use (Maître de conférences)
  • According to the Larousse dictionary, the title used by professors of the first rank of the second class of the teaching faculty of universities in France. Equivalent of the Anglo-Saxon term lecturer according to Wikipedia.
• For an author in Europe who is designated as being a lecturer, use (Maître de conférences) or (Professeur d'université)
• For an author who is designated as a lecturer in Australia, use (Professeur d'université)
• For an author who is designated as a lecturer in the United Kingdom, use (Maître de conférences) or (Professeur d'université)
• For an author who is designated as a lecturer in the United States, use (Professeur d'université) or (Chargé de cours)
• For an author who is designated as a lecturer in Canada, use (Chargé de cours)

When in doubt about which French equivalent to use, consult the List of academic ranks de Wikipédia in particular for the countries not mentioned above.

Lastly, note that a senior lecturer is more of a "professeur associé" than a "chargé de cours".

Last Update: June 19, 2020

Return to Table of Contents ⮝

Procedures for Duplicates

Return to Table of Contents ⮝

Useful External Resources

Return to Table of Contents ⮝