Revision as of 14:58, 9 December 2020

Welcome to GC Remote Working

This new forum was created by experts at Shared Services Canada in an effort to help GC workers newly impacted by the COVID-19 pandemic who find themselves working remotely.

This is an unprecedented situation; and one which is continually evolving. Remote workers need easy access to the latest information on the available tools and solutions as well as tips, best practices and updates.

Our aim with GC Remote Working is to gather the relevant remote working information in one place. We are only getting started. Our content is based on available information from all corners of the Government of Canada.

We plan to dive into topics such as security, information and document management, making “smart” use of your smart phone, using alternative tools and an introduction to Microsoft Office 365 and Teams.

Bookmark this page and check back often for more content as the situation evolves.

If you have tips and trick you would like to share, please send us an e-mail.

Moving Forward with M365

By now, most across the GC are using new tools to work remotely. Microsoft 365 (M365) has been introduced across most of the GC, with each Department and Agency customizing its own deployment.

The M365 roll out may look different from organization to organization at the user level. This is due to careful planning in CIO offices who weigh various factors to plan their department’s introduction to M365. Different features are enabled for use by some, with others choosing a different set of tools.

Factors for these decisions include the size and location of the department or agency, security considerations, the nature of the work they do, their document and information management requirements and network capacity.

In addition, prior to the onset of Covid-19 and our changed work requirements, many departments and agencies were already proceeding with their M365 implementation, while others were planning their move to M365 further into the future. Plans obviously changed for all in the GC, with CIOs adjusting their schedules and decisions.

But with M365, and Teams the most used new tools, there are several options for learning about Teams’ features and applications across the GC that are helpful to all; no matter how your organization chooses to use M365.

To start, seek out the training, coaching available through your own Department or Agency. Most have an array of M365 training and support in place that best fits their own needs.

Next, there is a training portal, here you where you'll find a collection of various M365-related training products. You can click on a variety of tools to get started by application (Teams, Planner, OneNote) and by training material type (virtual training, guides, videos and infographics).

There is also the “Clicks and Tips” grassroots community on GCcollab, with users from across the GC, with an increasing focus on M365 content. It has plenty of relevant and helpful discussions, posts and information. You can find Clicks and Tips here.

Dive in and learn more about M365 soon.

Topics:

Mental Health

M365

Smartphone

AV Conferencing

Virtual Teams

Information Management

Accessibility

Remote Office

Second Language

Similar Communities and Forums

Connect here:

Medium: @flexgc.canada
Twitter: @FlexGCinfo
GCcollab: Flex GC group

Connect here:

Twitter

Community of Practice

We joined in on the May 21st M365 Community of Practice meeting. We invited our friends leading the GC Flex initiative to present on team charters and trusted communications as it relates to remote working. Check out the recording here. Please note that you require a gccollab account for access.

Attributions and Sources

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-== Virtual Teambuilding for Holidays ==
+== '''Moving Forward with M365''' ==
-The holidays are around the corner and, like everything in 2020, they are going to be different this year. By using our work tools, we can still celebrate this special time of year.
+By now, most across the GC are using new tools to work remotely. Microsoft 365 (M365) has been introduced across most of the GC, with each Department and Agency customizing its own deployment.
-Virtual team building is important. It helps to combat the stress, loneliness and challenges some of us may feel. Working virtually can also lead to disengagement and poor performance. Virtual team building can help form social bonds and build trust which improves communications and helps teams work together.
+The M365 roll out may look different from organization to organization at the user level. This is due to careful planning in CIO offices who weigh various factors to plan their department’s introduction to M365. Different features are enabled for use by some, with others choosing a different set of tools.
-In fact, 94 percent of workers in one survey say mutual respect and connection are critical to their team’s success, and 19 percent say it’s the number one factor in their sense of well-being at work.
+Factors for these decisions include the size and location of the department or agency, security considerations, the nature of the work they do, their document and information management requirements and network capacity.
-Here are some ideas to help you create a virtual holiday event for your team:
+In addition, prior to the onset of Covid-19 and our changed work requirements, many departments and agencies were already proceeding with their M365 implementation, while others were planning their move to M365 further into the future. Plans obviously changed for all in the GC, with CIOs adjusting their schedules and decisions.
-'''Holiday Icebreaker Questions:'''
+But with  M365, and Teams the most used new tools, there are several options for learning about Teams’ features and applications across the GC that are helpful to all; no matter how your organization chooses to use M365.
-*What’s your least favorite – Christmas song?
-*What's the best – or worst –present you've ever received?
-*Describe a present you wanted badly as a kid, but never received.
-*Name something about the holidays that most people like, but you hate (or at least dislike).
-*If you could only have one type of holiday food this year, what would you choose?
-'''Virtual Holiday Bingo'''
+To start, seek out the training, coaching available through your own Department or Agency. Most have an array of M365 training and support in place that best fits their own needs.
-Make up a holiday bingo card using a free holiday bingo card generator you can find online. They use images like snowflakes, candy canes or holiday activities such as  baked cookies, skating, carol singing to create a bingo card. Distribute the cards, print, and lead a virtual bingo game.
+Next, there is a training portal, [https://wiki.gccollab.ca/M365 here you] where you'll find a collection of various M365-related training products. You can click on a variety of tools to get started by application (Teams, Planner, OneNote) and by training material type (virtual training, guides, videos and infographics).
-'''Holiday Costume Dress-up'''
+There is also the “Clicks and Tips” grassroots community on GCcollab, with users from across the GC, with an increasing focus on M365 content. It has plenty of relevant and helpful discussions, posts and information. You can find [https://gccollab.ca/groups/profile/4590555 Clicks and Tips here].
-Some of us decorate our office space: think tiny fake Christmas trees, strings of lights and candy jars. Ask  your remote team to get in the holiday spirit by attending video parties in seasonal garb like Santa hats, elf costumes, reindeer antlers and green Grinch hair.  Kick it up a notch with a costume contest prize.
+Dive in and learn more about M365 soon.
-Share Videos and Photos
-Crate a shared photo drive in Teams or post pictures in your chat so remote employees can share decorations, homemade treats, ugly Christmas sweaters and other holiday fun. Make it a guessing game and have everyone on the team try to guess which image belongs to which person on the team.
-'''Friendly Competitions'''
-Get everyone in the spirit by hosting competitions through video calls and shared photos. Challenge your team to come up with the ugliest Christmas sweater or the best home office decorations.
-'''Acknowledge Employees'''
-The holidays are a great time to give out end-of-year awards that recognize hard work and special accomplishments, or are simply good for a laugh. Get creative! All employees enjoy having their achievements recognized and celebrating memorable moments.
-Fun Fact Guessing Game
-Ask everyone on the team to submit a fun fact about themselves to you privately – you can even make it holiday related.  Then, hold a meeting with the whole team and read out the facts one by one and let everyone else guess which fact matches with which team member.
-'''Collaborate on a Holiday Playlists'''
-We all have a favourite holiday song. Create some needed variety with a virtual team playlist. Everyone contributes one song to build a playlist, team members can download songs from their own favourite music platform.
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