Changes

=Procedures for Duplicates=

=Procedures for Duplicates=

<span style="color:red">'''Step 1: Selection'''<br>

'''Step 1: Selection'''<br>

''Situation 1:'' Duplicates between migrated records, and LAC records which existed before the migration (June, 2 2020).</span>

''Situation 1:'' Duplicates between migrated records, and LAC records which existed before the migration (June, 2 2020).

Choose the authority record to retain when there are duplicates by following the following order of priority:

Choose the authority record to retain when there are duplicates by following the following order of priority:

<span id="046$u$v"></span><ol>

<span id="046$u$v"></span><ol>

<li>Prefer a record that already has a 016 field over one that does not.</li>

<li>Prefer a record that already has a 016 field over one that does not.</li>

<li>Prefer a LAC record over a record from BAnQ or universities. </li>

<li>Prefer a LAC record over a record from BAnQ or universities. </li>

<ol><span style="color:red">''Note for PFAN:'' If there is more than one LAC record amongst the duplicate records, inform LAC; send LAC the OCLC record numbers, by email, to the following address : [mailto:pfansuppression-deletionfnap@bac-lac.gc.ca pfansuppression-deletionfnap@bac-lac.gc.ca] mentioning in the subject line: Doublons de BAC. LAC will determine which record should be kept, and will replace the record(s) to be deleted. If the duplicate records also include records from other participants, simply follow Steps 2 and 3 below, once LAC has identified which record will be retained.  

<ol>''Note for PFAN:'' If there is more than one LAC record amongst the duplicate records, inform LAC; send LAC the OCLC record numbers, by email, to the following address : [mailto:pfansuppression-deletionfnap@bac-lac.gc.ca pfansuppression-deletionfnap@bac-lac.gc.ca] mentioning in the subject line: Doublons de BAC. LAC will determine which record should be kept, and will replace the record(s) to be deleted. If the duplicate records also include records from other participants, simply follow Steps 2 and 3 below, once LAC has identified which record will be retained.  

<br>

<br>

''Note for LAC:'' If there are more than one LAC records among the duplicates, the cataloguer has to determine which record will be kept, and he/she must delete the other records. The oldest record will usually be preferred. Do not forget to do any bibliographic file maintenance (including the LBD), as required.</span> </ol>

''Note for LAC:'' If there are more than one LAC records among the duplicates, the cataloguer has to determine which record will be kept, and he/she must delete the other records. The oldest record will usually be preferred. Do not forget to do any bibliographic file maintenance (including the LBD), as required. </ol>

<li>Prefer a record from BAnQ over a record from universities. <span style="color:red">''Note for PFAN and LAC :'' University records have a code other than CaOONL or CaQMBN in field 040 $a.</span>

<li>Prefer a record from BAnQ over a record from universities. ''Note for PFAN and LAC :'' University records have a code other than CaOONL or CaQMBN in field 040 $a.

</li>

</li>

<li>Prefer an RDA record over a non-RDA record.

<li>Prefer an RDA record over a non-RDA record.

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<div style="margin-bottom:0px; margin-left:0px; padding-right:25px; padding-left:75px; padding-top:10px; padding-bottom:10px; text-indent:-75px;">

<span style="color:red">''Situation 2:'' Duplicates between an LAC records which existed before the migration (June 2, 2020), or a migrated record, and any new record created in Canadiana on or after June 2nd, 2020.<br>

''Situation 2:'' Duplicates between an LAC records which existed before the migration (June 2, 2020), or a migrated record, and any new record created in Canadiana on or after June 2nd, 2020.<br>

Keep the pre-June 2nd, 2020 LAC record, or the migrated record, following the order of priority outlined above (under Situation 1). Follow steps 2 and 3.<br></span>

Keep the pre-June 2nd, 2020 LAC record, or the migrated record, following the order of priority outlined above (under Situation 1). Follow steps 2 and 3.<br>

</div>

</div>

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<div style="margin-bottom:0px; margin-left:0px; padding-right:25px; padding-left:75px; padding-top:0px; padding-bottom:10px; text-indent:-75px;">

<span style="color:red">''Situation 3:'' Duplicates between any new records created in Canadiana on or after June 2nd, 2020.<br>

''Situation 3:'' Duplicates between any new records created in Canadiana on or after June 2nd, 2020.<br>

Keep the first record (the older one), according to the date entered on file, in field 008 (character positions 00-05). Follow steps 2 and 3. </span>

Keep the first record (the older one), according to the date entered on file, in field 008 (character positions 00-05). Follow steps 2 and 3.  

</div>

</div>

<span style="color:red">'''Step 2: Modifications''' </span><span id="046$u$v"></span><ol>

'''Step 2 : Modifications''' <br>

<span style="color:red">''Record to be retained''</span><span id="046$u$v"></span>

</ol>

<span style="color:red">_____<br>

 

<li type="a">If the record to be deleted contains a 016 field, copy the Canadiana number from the record to be deleted into sub-field '''$z''' of field 016 in the record to be retained. Do not add the code F to the end of a Canadiana number transferred into the record to be retained if one does not exist. </li>

 

<li type="a">Copy into the record to be retained all information or fields present in the record to be deleted and judged to be useful to retain.</li>

 

 

<span style="color:red">''Notice à conserver''</span><span id="046$u$v"></span>

<br>

<br>

PFAN et BAC <br>

PFAN et BAC <br>

<ol>

<ol>

<li> Mettre à jour la notice à conserver.</li>

<li> Update the preferred record.</li>

<li>Effectuer les modifications suivantes dans la notice à conserver :</li>

<li>Make the following modifications to the record to be retained:</li>

<ol>

<ol>

<li type="a">Si une notice à supprimer comporte une zone 016, copier le numéro Canadiana de la notice à supprimer dans une sous-zone '''$z''' de la zone 016 de la notice à conserver. Ne pas ajouter le code F à la fin d'un numéro Canadiana transféré dans la notice à conserver s'il n'y en a pas.</li>

<li type="a">If the record to be deleted contains a 016 field, copy the Canadiana number from the record to be deleted into sub-field '''$z''' of field 016 in the record to be retained. Do not add the code F to the end of a Canadiana number transferred into the record to be retained if one does not exist.</li>

<div style="margin-left:25px;">

<div style="margin-left:25px;">

Exemple :

Exemple :

</div>

</div>

<br>

<br>

<li type="a">Copier dans la notice à conserver toute autre information ou zone présente dans une notice à supprimer et jugée utile à conserver.</li>

<li type="a">Copy into the record to be retained all information or fields present in the record to be deleted and judged to be useful to retain.</li>

<br>

<br>

</ol></ol>

</ol></ol>

<span style="color:red">''Notice à supprimer'' </span><br><span id="046$u$v"></span>

<span style="color:red">''Record(s) to be deleted</span><br><span id="046$u$v"></span>

PFAN <br>

PFAN <br>

<ol>

<ol>

<li> Effectuer les modifications suivantes dans la ou les notices à supprimer :</li>

<li> Make the following modifications to the record(s) to be deleted:</li>

<ol>

<ol>

<li type="a">Ajouter une zone 667 contenant la note &laquo;&nbsp;Notice doublon, signalée pour suppression car remplacée par [numéro Canadiana de la notice à conserver ([date]).&nbsp;&raquo;</li>

<li type="a">Add a 667 field containing the note "Notice doublon, signalée pour suppression car remplacée par [numéro Canadiana de la notice à conserver ([date]).&nbsp;&raquo;</li>

<li type="a">S'il n'y a pas de zone 016, en ajouter une en utilisant le numéro '''0000X0000F'''. Il s'agit d'un numéro générique destiné à être employé dans toutes les notices doublons à supprimer qui ne comportent pas de numéro Canadiana et uniquement dans ces notices. L'ajout de ce numéro est nécessaire pour que la notice puisse être sauvegardée. </li>

<li type="a">If there is no 016 field, add one using the number '''0000X0000F'''. This is a generic number intended to be used in all duplicate records to be deleted that do not contain a Canadiana and only in these records. Adding this number is necessary so that the record can be saved. </li>

<span style="color:red"><li type="a">S’il y a déjà une zone 016 avec un numéro Canadiana, ne pas modifier la zone 016. </li></span>

<span style="color:red"><li type="a">If there is already a field 016 with a Canadiana number, do not change field 016. </li></span>

</ol></ol>

</ol></ol>

_____<br>BAC : Ne s'applique pas. <span style="color:red">Passer à l'étape 3.</span><br><br>

_____<br>BAC : Does not apply. <span style="color:red">Proceed to step 3.</span><br><br>

'''Étape 3 : Suppression'''</span><br>PFAN :   

'''Step 3 : Deletion'''</span><br>PFAN :   

<ol><span style="color:red">

<ol><span style="color:red">

<li type="a">Ne pas signaler à BAC les notices à supprimer identifiées par le numéro générique 0000X0000F. Elles seront remplacées par la notice mentionnée dans la note 667. <li>

<li type="a">Do not notify LAC regarding records to be deleted identified by the generic number 0000X0000F. They will be replaced by the record identified in a note 667. <li>

<li type="a">Signaler à BAC les notices à supprimer qui ont un numéro Canadiana unique XXXXAXXXX(F) en communiquant leur numéro de contrôle OCLC par courriel à l'adresse [mailto:pfansuppression-deletionfnap@bac-lac.gc.ca pfansuppression-deletionfnap@bac-lac.gc.ca] et en mentionnant comme objet : Doublons avec 016 valide. <li>

<li type="a">Notify LAC regarding records to be deleted that have a unique Canadiana number XXXXAXXXX(F) by communicating the OCLC control number by email to [mailto:pfansuppression-deletionfnap@bac-lac.gc.ca pfansuppression-deletionfnap@bac-lac.gc.ca] with subject line: Doublons avec 016 valide. <li>

</span></ol>

</span></ol>

_____<br>

_____<br>

BAC : Le catalogueur de BAC supprime les notices non conservées. S’assurer d’utiliser la fonction « remplacer » sous l'onglet ''Notice'', et non la fonction « supprimer ».  

LAC: The LAC cataloguer will delete the records we are not keeping. Please make sure to use the function “Supersede / Mark for deletion”, under the “Record” tab, and not the function “Delete”.</span> <br>

<br>_____

_____<br>

<br>''Note pour le PFAN et BAC :''</span> Pour les notices indifférenciées, voir les instructions dans la section [[PFAN_-_Guide_des_autorités_de_noms#008.2F32_Nom_de_personne_non_diff.C3.A9renci.C3.A9|008/32 Nom de personne indifférencié]] du ''Guide des autorités de noms''.

''Note for PFAN and LAC:''For undifferentiated records, see the instructions in section [[PFAN_-_Name_Authority_Manual#008.2F32_Undifferentiated_personal_name|008/32 Undifferentiated personal name]] in the ''Name Authority Manual''.

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''Last update: 2021-09-23''<!--(2021-09-21)-->

 

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= Procedures for records derived from LC/NAF =

= Procedures for records derived from LC/NAF =