GC Jobs Transformation

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What is GC Jobs Transformation?

As business owner for the current and future recruitment platform, the Public Service Commission (PSC) is responsible for the recruitment component of an end-to-end HR to pay solution and under the GC Jobs Transformation (GCJT) project the PSC is transforming the Government of Canada recruitment solution. Our system is outdated and no longer serves the needs of our users, particularly in a digital age. The new solution will be a flexible, modern, inclusive and user-centric to attract top talent to the Government of Canada now and in the future.

This is a multi- year project which will use a phased approach - where there will be constant evolution based on consultations and feedback.

Background

In 2017-2018 PSC engaged job seekers, hiring managers and HR professionals to tell us their needs through the New Direction in Staffing Interface (NDSi). Through this process, we have learned that there is a need to make the recruitment experience more simplified, seamless and intuitive – that the user needs should be the first considerations.

Building on the NDSi, the PSC is moving to the next phase, through GC Jobs Transformation, of exploring system options to meet the needs of stakeholders. There are several key requirements that still need to be captured. PSC is continuing to have this dialogue with partners and interested parties to gather all requirements in order develop a solution that addresses all recruitment needs.   

Target Groups

The GC Jobs Transformation team is currently conducting series of workshops to explore  areas such as:

• Resourcing preparation
• Attracting applicants
• Conducting assessment
• Undertaking selection
• Oversight
• Systems support
• Inclusion of competencies and interests
• Skills validation
• Assessment
• Priority entitlement administration
• Integration of internal workforce data – to minimize data entry
• Flexibility to customize based on departmental needs
• Continual feedback mechanism

The workshops are engaging different target groups namely:

1. Job Seekers

Individuals using the system to create a profile, search and apply for jobs and to view the current status of their applications. The focus is to improve the user experience, and communications with job seekers and to simplify the staffing process and the approach to advertisement.

2. Hiring Managers

Individuals who uses the system to post job openings, screen candidates and hire the successful applicants. The focus is improve timing for hiring staff, simplify the staffing process and candidate matching, attract passive candidates and improve volume management.

3. HR Professional

Individuals who are using the system to process candidates from screening applicants to to hiring the candidate(s) based on the policies, essential requirements and other hiring factors that need to be considered. The focus is to simplify the hiring process from end-to-end.

Current status of the project

The GC Jobs Transformation project is currently in the discovery phase.

Phase 0 Pre-Project (2018 – 2021)

The pre-project discovery phase is all about collecting information from job seekers, hiring managers, human resources professionals and stakeholders on their needs with regard to recruitment.

As part of this discovery phase work, the project team will conduct a business process review of the end-to-end staffing process with the intent to streamline the business. A Request for Information was sent out to explore what currently exists in the private sector in terms of recruitment solutions. This provided companies in the recruitment industry with the opportunity to demonstrate their solutions.

The demos will inform the Public Service Commission and help make a decision about the future solution, including how it will be developed.

An options analysis will be completed to determine the best way forward, whether it is to buy, build or a combination of both. In addition, Proof of Concept testing will be conducted with selected departments and agencies to further assess the feasibility of commercially available solutions.

For more information about the project phases please visit here!

A few features the GCJT team is interested in...

GCJT Shared Files

The GCJT team is committed to supporting open and transparent government! These files are openly shared with the public and will give insights on progress and updates on the GC Jobs Transformation project.

• GCJT Discovery Paper_RFI_EN
• Strategic Scope One Pager_EN
• GCJT Environmental Scan Report_EN
• File:GC Jobs Transformation Overview OFFICIAL BASE DECK.pptx 2.pdf

GCJT Online

Canada.ca

GCcollab

Hashtags

#GCJobsTransformation

#DigitalRecruitment

Meet the GCJT Team!!

Frequently Asked Questions

[open/close]When will the project be completed?

The project is projected to be completed by April 2022. With the last phase, PSC will have an inclusive, modern, user-centric and seamless digital recruiting solution. It doesn't end there though! PSC will continue to solicit feedback on the new recruitment solution to continue to improve the user experience, for 2022 and beyond.

[open/close]How will it improve the current staffing system?

The current system is lagging behind industry standards. It cannot properly support the needs of users at a time when recruitment continues to be an important priority. The system is no longer sustainable and does not allow for much needed interoperability with other government central systems.

In consultation with federal organizations it serves, the Public Service Commission is developing requirements and best options for a future system.

The Commission consults key partners to ensure the system fits the need. Stakeholders include other federal public service organizations, private-sector IT specialists, scholars, bargaining agents and HR industry leaders.

The Commission’s new system will better help find, attract, assess and hire talent for the Government of Canada. It will include the following features:

• ease the process for users, including hiring managers, job seekers and human resources experts
• be inclusive by design, with world-class accessibility features
• meet or exceed legal requirements, in areas such as official languages and employment equity
• support the Commission’s New Direction in Staffing
• respond to digital government objectives and
• allow interoperability with existing and future GC systems

[open/close]Are users and stakeholders engaged in this project?

Yes. At the current phase ( Phase 0) , job seekers, hiring managers, HR professionals and other stakeholders are engaged to understand their needs regarding recruitment.

In the succeeding phases, stakeholders which include other federal public service organizations, private-sector IT specialists, scholars, bargaining agents and HR industry leaders will be engaged as well.

[open/close]How does Next Generation HR and Pay tie in with GCJT?

Through a strong partnership with TBS, we ensure alignment with the Next Generation HR and Pay initiative towards a common goal of a seamless end-to-end solution that puts users front and centre.

• Collaborating with NextGen at the ADM and DG level to ensure a unified approach
• Leveraging existing governance such as the NextGen ADM committee and PSRS Interdepartmental Steering Committee
• Establishing a horizontal function to facilitate working level collaboration with NextGen on business needs (e.g. business requirements integration points)