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Difference between revisions of "ATIP/JudyBoothAward"

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<p style="font-size: 36px;font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif;font-weight: bold;color: #282840; margin: 0;padding:0;text-align:center;text-decoration:none;border:0;">Judy Booth Award for<br> Excellence in Access to Information and Privacy</p>
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<h1 class="text-secondary mb-5">Access to Information</h1>
 
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<a class="nav-item nav-link active" href="http://www.gcpedia.gc.ca/wiki/ATI/requests">ATI Request Processing</a>
 
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<a class="nav-item nav-link " href="http://www.gcpedia.gc.ca/wiki/ATI/PP">Proactive Publication</a>
 
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''Please note that some sections are still under review. For more information, please email [mailto:OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca].
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<h2>ATI Request Processing</h2>
 
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<h3>Guidance</h3>
 
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<a
 
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href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/access-information-manual.html"
 
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>
 
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Access to Information Manual
 
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href="https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/delegation-under-access-information-act-privacy-act.html"
 
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Delegation under the Access to Information Act and Privacy Act
 
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<strong>Decline to Act</strong> <br>
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Examples from provincial jurisdictions to help identify when a request may be considered vexatious, bad faith or otherwise an abuse of the right to make a request for access to records.
 
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<a href="https://oic-bci.ca/wp-content/uploads/2019/07/15-Request-to-disregard-FINAL-2.pdf">New Brunswick</a> 
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<p>This Award recognizes ''individuals and teams'' for outstanding achievement in access to information and privacy (ATIP) in the Government of Canada. You will find more information in [[Media:2025 JBA - About the Award.pdf|About the Award]] and [[Media:2025 JBA - Participation Guidelines.pdf|Participation Guidelines]].<br>
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</li>
 
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<li>
 
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<a href="https://www.ipc.on.ca/wp-content/uploads/2017/08/fs-access-friv-vex.pdf">Ontario</a> 
 
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<li><strong>Temporary Guidance related to COVID-19: Bill C-20</strong>
 
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<ul class="mb-0">
 
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<li>
 
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<a download href="https://www.gcpedia.gc.ca/gcwiki/images/c/cd/Impacts_of_Bill_C-20_on_time_limits_-_Bilingual_%28final_notice_to_ATIP_community%29.docx">
 
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Impacts of Bill C-20 on time limits set out in the ATIA and the <em>Privacy Act</em> (.docx)
 
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</a>
 
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</li>
 
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<li>
 
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<a download href="https://www.gcpedia.gc.ca/gcwiki/images/1/18/Bill_C-20_-_Model_Letters.docx">
 
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Bill C-20 - Model Letters (.docx)
 
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</a>
 
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<a download href="https://www.gcpedia.gc.ca/gcwiki/images/2/24/Bill_C-20_-_Qs_%26_As.docx">
 
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Bill C-20 - Qs &amp; As (.docx)
 
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</a>
 
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<li>
 
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<a
 
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href="https://www.gcpedia.gc.ca/gcwiki/images/1/12/Expiration_of_Suspended_Time_Limits_in_the_ATIA_and_Privacy_Act_by_Bill_C-20.docx">
 
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Expiration of Suspended Time Limits in the ATIA and <em>Privacy Act</em> by Bill C-20
 
  
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</a>
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<p style="font-weight: bold; color: crimson; font-size: 18px; text-align:center"> Nomination period starts: Thursday, July 17, 2025 at 9:00 PDT (Pacific Daylight Time). <br>
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Nomination period ends: Monday, September 29, 2025, at 16:00 PDT (Pacific Daylight Time).</p>
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<h3>Notices</h3>
 
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<a  href="https://www.gcpedia.gc.ca/gcwiki/images/d/d7/COVID-19_ATIP_Implementation_Notice_EN.PDF" >
 
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<strong>ATIP Implementation Notice 2020-01</strong>: Guidance on delays resulting from measures to mitigate the impact of novel Coronavirus (COVID-19) on federal workplaces <i class="far fa-file-pdf"></i></a>
 
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</li>
 
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<li>
 
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<a  href="https://www.gcpedia.gc.ca/gcwiki/images/3/3d/Access_to_Information_Implementation_Notice_2020-01.pdf" ><strong>Access to Information Implementation Notice 2020-01</strong> : Notification and review process for third parties for complaints received by the Information Commissioner prior to June 21, 2019 <i class="far fa-file-pdf"></i></a>
 
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<strong>Delegation orders</strong> under the <em>Access to Information Act</em> and <em>Privacy Act</em>
 
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<h4>Message to the Community</h4>
 
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<h5>Sent on behalf of Ruth Naylor, Executive Director, Information and Privacy Policy Division, Treasury Board of Canada Secretariat</h5>
 
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<p>Colleagues:</p>
 
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<p>With the passage of Bill C-58, we recommend that heads of institutions sign new orders delegating their powers, duties and functions under the <em>Access to Information Act</em> (ATIA) and <em>Privacy Act </em>to officials. In cases where institutions have separate delegation orders for powers, duties and functions under the ATIA and <em>Privacy Act</em>, <u>both</u> delegation orders should be updated for the reasons discussed below.</p>
 
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<p>Once a delegation order is signed, it remains in force until it is revoked, replaced or modified. Best practice indicates that a delegation order should be updated when the circumstances surrounding the delegation have changed in order to reflect the new responsibilities for the administration of the ATIA and <em>Privacy Act</em>. The naming of a new head (such as a Minister) and passage of new legislation are examples of such changes in circumstances.</p>
 
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<p><strong>Updates to delegation orders to reflect recent changes to the ATIA and <em>Privacy Act</em></strong></p>
 
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<p>Institutions should consider the following when updating their institution’s delegation orders:</p>
 
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<ul>
 
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<li>The sections of the ATIA and <em>Privacy Act</em> under which a head can delegate has changed with the coming-in-to-force of Bill C-58. Whereas prior to June 2019 a head was permitted to delegate (or designate) his or her responsibilities under section 73 of both the ATIA and <em>Privacy Act</em>, this authority is now in subsection 95(1) for the ATIA and in subsection 73(1) for the <em>Privacy Act</em> and specifies the use of the word “delegate”. When your institution next updates its delegation order, this change should be reflected in the revised order.<em>  </em></li>
 
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<li>Heads of institutions that have entered into service-sharing agreements with another institution under subsection 96(1) of the updated ATIA and subsection 73.1(2) of the <em>Privacy Act</em>, are authorized to delegate their responsibilities to one or more officers or employees of the other government institution, pursuant to subsection 95(2) of the ATIA and 73(2) of the <em>Privacy Act</em>. </li>
 
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<li>Some delegates may need authorities under the ATIA and <em>Privacy Act</em> as they existed prior to the coming-into-force of Bill C-58 to support the resolution of complaints made to the Information Commissioner before June 21, 2019, to the extent that such complaints are be resolved under the legislation as it existed prior to the coming-into-force of Bill C-58. It is recommended that existing delegation orders be updated to give clear authority to exercise all powers, duties and functions of the head of an institution as they existed prior to June 21, 2019 to individuals within the institution (or within another institution that is providing services to the institution under section 96), to be exercised with respect to any complaint, investigation, application, judicial review or appeal that was initiated before June 21, 2019. <a href="https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12453">Appendix B</a> of the existing <a href="https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12453">Policy on Access to Information</a> stipulates which powers, duties and functions could be delegated as they existed in the ATIA prior to the 2019 consolidation. The Policy and Appendix will be updated in the coming months.</li>
 
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<li>Please note that there are procedural changes made by Bill C-58 that apply to complaints received by the Information Commissioner both on or before June 21, 2019 and afterwards, including changes to third party notification requirements at the report stage. Under the repealed section 29, a head was required to notify third parties of the head’s intention to follow a recommendation of the Information Commissioner to release third party information. Following Bill C-58 changes, this information will now be conveyed in the Information Commissioner’s final report under paragraph 37(3), regardless of when the complaint was received (either on, before or after the coming-into-force of Bill C-58). The Information Commissioner is also responsible for providing third parties with details of their right to apply to the Federal Court under section 41 and the applicable timelines. Implementation Notice 2020-01 was issued on January 30, 2020 to provide further clarification on the procedural steps involving third party notification.</li>
 
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<p>Thank you for your ongoing contribution to making government more open and transparent for Canadians.</p>
 
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== '''⭐ History of the Judy Booth Award''' ==
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Info Source: Decentralized Publishing Requirements
 
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href="https://www.gcpedia.gc.ca/gcwiki/images/d/d4/Presentation-EN-Workshop_on_best_practices-Processing_of_requests-July_15_2020-FINAL.pdf">
 
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Workshop on Best Practices For Business Recovery
 
  
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The Award is in memoriam of Judy Booth - to recognize her embodiment of excellence in government services. Her innovative ideas, unwavering commitment, and pioneering work in privacy set her apart[https://www.cbc.ca/news/canada/ottawa/judy-booth-memorial-service-funeral-celebration-life-almonte-1.4985461]. While Booth retired from the National Capital Commission, she was still assisting in the Access to Information and Privacy Office.  
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</li>
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Before 2019, the Award was known as the ​Chief Information Officer Community Award for Excellence in Access to Information and Privacy.
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<li>
 
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<a
 
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href="https://www.gcpedia.gc.ca/gcwiki/images/d/d1/AORS_Change_Management.pdf">
 
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ATIP Online Request Service &amp; RPSS - Update on Release 3.0 Change Management Approach and RPSS Procurement (June 2020)
 
  
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</a>
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The Judy Booth Award recognizes public servant(s) for outstanding achievement in improving service delivery, transparency and collaboration related to access to information and privacy (ATIP) in the Government of Canada.
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</li>
 
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<li>
 
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<a
 
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href="https://www.gcpedia.gc.ca/gcwiki/images/1/1f/Response_letter_En.pdf">
 
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Sample response letter with an active WeTransfer link embedded
 
  
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</a>
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== '''⭐ Criteria''' ==
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</li>
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*Criterion 1: Supports the continued growth and improvement of colleagues in the ATIP community. 
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</ul>
 
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<p>&nbsp;</p>
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*Criterion 2: Demonstrates a passion for service delivery in ATIP requests.  
  
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*Criterion 3: Innovates to improve a digital or in-person ATIP service. 
  
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*Criterion 4: Improves service delivery, transparency and collaboration related to ATIP requests in the Government of Canada. 
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== '''⭐ Nomination Process''' ==
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Note that the selection committee does not take into consideration any elements extraneous to the information provided in the nomination text.
  
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===Eligibility===
  
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* The Award is open to employees of institutions under the ''Access to Information Act'' (ATI) and the ''Privacy Act''.
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*Nominees must have been employed in fiscal years 2023-2024 or 2024-2025. Exceptionally this year, there will be two (2) individual awards and two (2) team awards covering this period.
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*Team nominations may include members from several institutions. Teams must not exceed 15 individuals.
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===Who can submit a nomination?===
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*Any employees of institutions under the ATIA and the ''Privacy Act'' submit a nomination.
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*Each individual or team nomination must be endorsed by a peer or a senior leadership before being submitted.
 +
*Nomination forms that are missing required information will not be evaluated, and the selection committee will not look at additional documents or information.
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===To submit a nomination===
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*Read the [[Media:2025 JBA - About the Award.pdf|About the Award]] and [[Media:2025 JBA - Participation Guidelines.pdf|Participation Guidelines]].
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*Nominations must meet all criteria to be considered. In the boxes provided for each criterion, provide concrete examples that demonstrate how the nominee(s) meet(s) the criterion.
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*Download and complete the nomination form [[Media:2025 Nomination Form - Judy Booth Award for Excellence in ATIP.docx|Judy Booth Award 2025 Nomination Form]]
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*Obtain one signed email / letter of support from a peer or senior leadership, different from the nominator.
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*Submit the completed nomination package to the Access to Information and Privacy Communities Office (APCDO) at [mailto:OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca].
 +
 
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<p style="font-weight: bold; color: crimson">Nomination period ends: Monday, September 29, 2025, at 16:00 PDT (Pacific Daylight Time).</p>
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== '''⭐ Recipients''' ==
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<div class="mw-collapsible mw-collapsed" style="border: 1px solid #ccc; background-color: #f9f9f9; padding: 1em; width: 90%;">
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'''The recipients of the Judy Booth Award for Excellence in ATIP are:'''
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<div class="mw-collapsible-content">
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'''''2025:'''''<br>
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<br>
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'''''2023:'''''<br>
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Lois McLennan<br>
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Canada Revenue Agency
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<br>
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'''''2022:'''''<br>
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James Larkin for the Robotic Process Automation<br>
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Shared Services Canada
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== '''⭐ Communications Resources''' ==
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This section offers resources to get in touch with the relevant ATIP networks.
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*Join the [https://gccollab.ca/groups/profile/7347008/atip-professionals-professionnels-de-laiprp ATIP Professionals] GCcollab page.
 +
*Email template for internal communication: [[Media:Template - Call for nomication JBA (BIL).docx|Judy Booth Award Call for Nominations]] (bilingual)

Latest revision as of 10:10, 15 July 2025


Header-greycolour.png
Home Community [Access to Information] [Privacy] Digital Services Reporting Judy Booth Award FR


Judy Booth Award for
Excellence in Access to Information and Privacy


Please note that some sections are still under review. For more information, please email OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca.

This Award recognizes individuals and teams for outstanding achievement in access to information and privacy (ATIP) in the Government of Canada. You will find more information in About the Award and Participation Guidelines.

Nomination period starts: Thursday, July 17, 2025 at 9:00 PDT (Pacific Daylight Time).
Nomination period ends: Monday, September 29, 2025, at 16:00 PDT (Pacific Daylight Time).

⭐ History of the Judy Booth Award

The Award is in memoriam of Judy Booth - to recognize her embodiment of excellence in government services. Her innovative ideas, unwavering commitment, and pioneering work in privacy set her apart[1]. While Booth retired from the National Capital Commission, she was still assisting in the Access to Information and Privacy Office. Before 2019, the Award was known as the ​Chief Information Officer Community Award for Excellence in Access to Information and Privacy.

The Judy Booth Award recognizes public servant(s) for outstanding achievement in improving service delivery, transparency and collaboration related to access to information and privacy (ATIP) in the Government of Canada.

⭐ Criteria

  • Criterion 1: Supports the continued growth and improvement of colleagues in the ATIP community. 
  • Criterion 2: Demonstrates a passion for service delivery in ATIP requests.  
  • Criterion 3: Innovates to improve a digital or in-person ATIP service. 
  • Criterion 4: Improves service delivery, transparency and collaboration related to ATIP requests in the Government of Canada. 

⭐ Nomination Process

Note that the selection committee does not take into consideration any elements extraneous to the information provided in the nomination text.

Eligibility

  • The Award is open to employees of institutions under the Access to Information Act (ATI) and the Privacy Act.
  • Nominees must have been employed in fiscal years 2023-2024 or 2024-2025. Exceptionally this year, there will be two (2) individual awards and two (2) team awards covering this period.
  • Team nominations may include members from several institutions. Teams must not exceed 15 individuals.

Who can submit a nomination?

  • Any employees of institutions under the ATIA and the Privacy Act submit a nomination.
  • Each individual or team nomination must be endorsed by a peer or a senior leadership before being submitted.
  • Nomination forms that are missing required information will not be evaluated, and the selection committee will not look at additional documents or information.

To submit a nomination

  • Read the About the Award and Participation Guidelines.
  • Nominations must meet all criteria to be considered. In the boxes provided for each criterion, provide concrete examples that demonstrate how the nominee(s) meet(s) the criterion.
  • Download and complete the nomination form Judy Booth Award 2025 Nomination Form
  • Obtain one signed email / letter of support from a peer or senior leadership, different from the nominator.
  • Submit the completed nomination package to the Access to Information and Privacy Communities Office (APCDO) at OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca.

Nomination period ends: Monday, September 29, 2025, at 16:00 PDT (Pacific Daylight Time).

⭐ Recipients

The recipients of the Judy Booth Award for Excellence in ATIP are:

2025:

2023:
Lois McLennan
Canada Revenue Agency

2022:
James Larkin for the Robotic Process Automation
Shared Services Canada

⭐ Communications Resources

This section offers resources to get in touch with the relevant ATIP networks.

Retrieved from "https://wiki.gccollab.ca/index.php?title=ATIP/JudyBoothAward&oldid=135829"