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Line 62: − + − <span style="color:red">Depending on their institution's policies, the cataloguer may decide to apply the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]] in cases where the person's access point was modified. When this policy is applied, it is not necessary to modify all the records representing the person's works and expressions. + − <span style="color:red">However, please note that new authority records being created for works and expressions must always be created using the preferred form for the agent's name, whether or not existing authority records for works and expressions have been modified to correct the form of the authorized access point describing the agent. </span>+ Line 79:
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This situation is likely to happen when we delete duplicate authority records for an agent, in Canadiana. Applying the [[PFAN_-_Other_Documentation#Procedures_for_Duplicates|Procedure for duplicates]] may result in cases where the authorized access point for the author becomes different in the personal authority record and in the authority records for this author's works and expressions. Although this situation is far from ideal, PFAN does not require cataloguers to modify all the authority records for works and expressions, to match the preferred form for the agent's name, when they request that a duplicate record be deleted.
This situation is likely to happen when we delete duplicate authority records for an agent, in Canadiana. Applying the [[PFAN_-_Other_Documentation#Procedures_for_Duplicates|Procedure for duplicates]] may result in cases where the authorized access point for the author becomes different in the personal authority record and in the authority records for this author's works and expressions. Although this situation is far from ideal, PFAN does not require cataloguers to modify all the authority records for works and expressions, to match the preferred form for the agent's name, when they request that a duplicate record be deleted.
When the authority records for works and expressions are used, revised or updated, the access points for the agents, in those works and expressions records, will be modified, on an as-encountered basis, so that they are similar to <span style="color:red">the authorized access point</span> use in the author's personal authority record.
When the authority records for works and expressions are used, revised or updated, the access points for the agents, in those works and expressions records, will be modified, on an as-encountered basis, so that they are similar to the authorized access point use in the author's personal authority record.
Depending on their institution's policies, the cataloguer may decide to apply the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]] in cases where the person's access point was modified. When this policy is applied, it is not necessary to modify all the records representing the person's works and expressions.
However, please note that new authority records being created for works and expressions must always be created using the preferred form for the agent's name, whether or not existing authority records for works and expressions have been modified to correct the form of the authorized access point describing the agent.
== How can I delete a record in Canadiana? ==
== How can I delete a record in Canadiana? ==
== Are we allowed to create or revise series authority records in Canadiana? ==
== Are we allowed to create or revise series authority records in Canadiana? ==
No, the creation or revision of series authority records is not yet allowed in the Canadiana file. This will not be possible until the training documentation on Series authorities has been created.
No, the creation or revision of series authority records is not yet allowed in the Canadiana file. This will not be possible until the training documentation on Series authorities has been created.
== <span style="color:red">When a corporate body has gone through a name change, or several name changes, and there are authority records, in Canadiana, for the other names, which relationships should be recorded in an authority record (field 5XX)? In which cases should cataloguers revise the authority records for those related corporate bodies? ==
<span style="color:red">Cataloguers should record only two types of sequential relationships: the corporate body's name immediately preceding the one the cataloguers are working on, and the one immediately following it, if applicable. These are prescribed in the [[PFAN_-_PFAN_Policy_Statements#32.1.2C_Related_Corporate_Body_.5BNew.5D|PFAN PS for 32.1]], which states that the element “Related corporate bodies” is a core element for sequential relationships with immediately preceding and immediately succeeding corporate bodies (conferences being the exception).
<span style="color:red">If the authority record for one or another of these corporate bodies is coded RDA or is “RDA acceptable” (in other terms, is coded AACR2, but displays an authorized access point which would be constructed in the same way according to RDA and applicable policy statements), it is not necessary to revise the record for this AAP, even if this is a migrated record which has not been reassessed.
<span style="color:red">If the authority record for one or another of these corporate bodies is neither RDA nor “RDA acceptable”, both the AAP and the entire authority record must be revised, and the record's coding will be changed to RDA.
<span style="color:red">''Examples:'' <br>
1) A cataloguer is creating an authority record for corporate body C, which was formerly called A and then B in the past. The authority records for A and B are “RDA acceptable”. The cataloguer will add a 5XX in record C, recording a sequential relationship to B, but there is no need to revise B's authority record. <br>
2) A cataloguer is revising the authority record for corporate body D, which was formerly called A, B and C in the past, and was later called E and F. The authority record for body C is “RDA acceptable”, and the record for body E is coded RDA. The cataloguer will add two 5XX in the authority for body D, recording relationships with bodies C and E, but there is no need to revise the authority records for C and E. <br> </span>
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''Last update: 2022-01-25 <!--(2022-01-21)-->
''Last update: 2023-05-04 <!--(2023-05-03)-->
[[Category:PFAN]]
[[Category:PFAN]]
