Changes

If you save and lock your record in the In Progress file, you will avoid these issues, as this will prevent all other contributors from modifying the record. Please note that a record will remain locked for 90 days, unless you unlock it yourself or replace it. After 90 days, the record will automatically unlock, unless you extend that duration by saving the record again in the In Progress file. <br>

If you save and lock your record in the In Progress file, you will avoid these issues, as this will prevent all other contributors from modifying the record. Please note that a record will remain locked for 90 days, unless you unlock it yourself or replace it. After 90 days, the record will automatically unlock, unless you extend that duration by saving the record again in the In Progress file. <br>

Records may remain in the In Progress file as long as work isn’t finished, but they may be forgotten there, being therefore uselessly inaccessible to other institutions. <br>

Records may remain in the In Progress file as long as work isn't finished, but they may be forgotten there, being therefore uselessly inaccessible to other institutions. <br>

'''IMPORTANT''': Should a PFAN member need to work on a locked record, she/he should forward the following message to the PFAN discussion list, to alert members. <br>

'''IMPORTANT''': Should a PFAN member need to work on a locked record, she/he should forward the following message to the PFAN discussion list, to alert members. <br>

''Message adressé aux personnes répondantes des institutions du PFAN.''<br>

''Message adressé aux personnes répondantes des institutions du PFAN.''<br>

''Nous avons besoin de modifier la notice  suivante : [Control number]''<br>

''Nous avons besoin de modifier la notice  suivante : [Control number]''<br>

''Est-ce que l’institution ayant verrouillé la notice peut nous contacter lorsqu’elle sera déverrouillée ?''<br>

''Est-ce que l'institution ayant verrouillé la notice peut nous contacter lorsqu'elle sera déverrouillée ?''<br>

''Merci à tous.''<br>

''Merci à tous.''<br>

[This message is not meant to put pressure on the institution working on a record, but simply to avoid having authority records remaining locked for no valid reason.]<br>

[This message is not meant to put pressure on the institution working on a record, but simply to avoid having authority records remaining locked for no valid reason.]<br>

== Are we expected to change the authorized access points for an agent’s works and expressions (such as authorized access points for an author’s or a composer’s works), if the preferred form for the agent alone is different from the form used in the access points for the works and expressions? ==

== Are we expected to change the authorized access points for an agent's works and expressions (such as authorized access points for an author's or a composer's works), if the preferred form for the agent alone is different from the form used in the access points for the works and expressions? ==

This situation is likely to happen when we delete duplicate authority records for an agent, in Canadiana. Applying the [[PFAN_-_Other_Documentation#Procedures_for_Duplicates|Procedure for duplicates]] may result in cases where the authorized access point for the author becomes different in the personal authority record and in the authority records for this author’s works and expressions. Although this situation is far from ideal, PFAN does not require cataloguers to modify all the authority records for works and expressions, to match the preferred form for the agent’s name, when they request that a duplicate record be deleted.

This situation is likely to happen when we delete duplicate authority records for an agent, in Canadiana. Applying the [[PFAN_-_Other_Documentation#Procedures_for_Duplicates|Procedure for duplicates]] may result in cases where the authorized access point for the author becomes different in the personal authority record and in the authority records for this author's works and expressions. Although this situation is far from ideal, PFAN does not require cataloguers to modify all the authority records for works and expressions, to match the preferred form for the agent's name, when they request that a duplicate record be deleted.

When the authority records for works and expressions are used, revised or updated, the access points for the agents, in those works and expressions records, will be modified, on an as-encountered basis, so that they are similar to <span style="color:red">the authorized access point</span> use in the author’s personal authority record.  

When the authority records for works and expressions are used, revised or updated, the access points for the agents, in those works and expressions records, will be modified, on an as-encountered basis, so that they are similar to <span style="color:red">the authorized access point</span> use in the author's personal authority record.  

<span style="color:red">Depending on their institution’s policies, the cataloguer may decide to apply the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]] in cases where the person’s access point was modified. When this policy is applied, it is not necessary to modify all the records representing the person’s works and expressions.  

<span style="color:red">Depending on their institution's policies, the cataloguer may decide to apply the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]] in cases where the person's access point was modified. When this policy is applied, it is not necessary to modify all the records representing the person's works and expressions.  

<span style="color:red">However, please note that new authority records being created for works and expressions must always be created using the preferred form for the agent’s name, whether or not existing authority records for works and expressions have been modified to correct the form of the authorized access point describing the agent. </span>

<span style="color:red">However, please note that new authority records being created for works and expressions must always be created using the preferred form for the agent's name, whether or not existing authority records for works and expressions have been modified to correct the form of the authorized access point describing the agent. </span>

== How can I delete a record in Canadiana? ==

== How can I delete a record in Canadiana? ==