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Phone Conference ID: 208 840 448#
 
Phone Conference ID: 208 840 448#
 
==Agenda==
 
==Agenda==
1. Updates
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1.     Updates / Mises à jour: DTO, PCO, PP, HC, other departments
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2. Roundtable
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2.     Quasi-judicial design kickoff - Peter Smith/Annie Crombie
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3.     DRR template - Luc Bujold
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'''Updates from DTO'''
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* Black History Month campaign went live this morning.
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* DTO newsletter being finalized and is coming out shortly.
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* GC task success results for Q3 are showing some improvements:
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** Q3 results report
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** We’ll present more details at next Wednesday’s GCWP
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* Heads of Comms email will be sent soon to reiterate the timeline for implementing the footer update.
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'''Updates from departments'''
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David Pepin: PHAC Infobase will be doing another card sort exercise to see if the current organization of top categories and tags work.
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Please participate if you have a few minutes:
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* [https://htux.optimalworkshop.com/optimalsort/hrextvon English card sort exercise]
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* [https://htux.optimalworkshop.com/optimalsort/a68cfec14904834ac2f4c26b5cf8662c French card sort exercise]
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Marilyn Brooks: Environment theme is looking for anyone who has related content to add, or who wants to get involved in the ECCC working group. Contact [Mailto:marilyn.brooks@canada.ca Marilyn Brooks].
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Annie Crombie for CRA: Get ready to do your taxes page is now published.
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'''Quasi-judicial design kickoff - Peter Smith/Annie Crombie (DTO)'''
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Held a meeting on Monday with quasi-judicial institutions to move forward on a design that balances the need to meet policy requirements and engender trust in the user while also conveying independence from the departments they are rendering decisions about.
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This design need was identified before the pandemic but we’re only getting back to it now.
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'''Department Results Reports (DRR) template - Luc Bujold (TBS)'''
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A new proposed template for this report is being reviewed to improve accessibility.
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Our DRR template approach will be in 2 phases:
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* Phase 1 (for May 2023): looking at heading, structure, levels, etc – we want to know what the biggest issues are for you.
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** [https://docs.google.com/document/d/1Pl57E73VH_VHsa24mp1HSbvoRoaay6rp/edit?usp=share_link&ouid=117852505008481860094&rtpof=true&sd=true Proposed template]  
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* Phase 2: Writing for the web, communicating more simply, and also using current trends for better digital display.
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During this process, Luc is happy to take any concerns you have by any method of contact.
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NOTE: DRR is a legislative requirement at TBS. This is why people are still writing it as a paper publication. There might be a workaround for this. Happy to hear your ideas.
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'''Roundtable'''
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What are the criteria for the use of icons?
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There are no strict rules against them but take care not to use them without good reason. Select them carefully so you choose ones that convey meaning.
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Icons have been applied on Canada.ca as a visual cue for something you use often and that isn’t necessarily related to the word. i.e., a bank for your bank account, or a key for your GCKEY.
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Suggestion: if we are designing them, we should think about creating a central store so we can share them and pool advice on how it might help accessibility.
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Theme leads might want to look through the lens of themes.
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Related:
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* [https://blog.canada.ca/2020/10/21/using-graphics.html Using graphics to bridge language gaps]
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* [https://www.canada.ca/en/services/benefits/ei/ei-maternity-parental/apply.html Use of icons in the parental leave optimization project]

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