Changes

=Procedures for Duplicates=

=Procedures for Duplicates=

<span style="color:red">'''Step 1: Selection'''<br>

<span style="color:red">'''Step 1: Selection'''<br>

''Situation 1 :'' Duplicates between migrated records, and LAC records which existed before the migration (June, 2 2020).</span>

''Situation 1:'' Duplicates between migrated records, and LAC records which existed before the migration (June, 2 2020).</span>

Choose the authority record to retain when there are duplicates by following the following order of priority:

Choose the authority record to retain when there are duplicates by following the following order of priority:

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<span style="color:red">''Situation 2 :'' Duplicates between an LAC records which existed before the migration (June 2, 2020), or a migrated record, and any new record created in Canadiana on or after June 2nd, 2020.<br>

<span style="color:red">''Situation 2:'' Duplicates between an LAC records which existed before the migration (June 2, 2020), or a migrated record, and any new record created in Canadiana on or after June 2nd, 2020.<br>

Keep the pre-June 2nd, 2020 LAC record, or the migrated record, following the order of priority outlined above (under Situation 1). Follow steps 2 and 3.<br></span>

Keep the pre-June 2nd, 2020 LAC record, or the migrated record, following the order of priority outlined above (under Situation 1). Follow steps 2 and 3.<br></span>

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<span style="color:red">''Situation 3 :'' Duplicates between any new records created in Canadiana on or after June 2nd, 2020.<br>

<span style="color:red">''Situation 3:'' Duplicates between any new records created in Canadiana on or after June 2nd, 2020.<br>

Keep the first record (the older one), according to the date entered on file, in field 008 (character positions 00-05). Follow steps 2 and 3. </span>

Keep the first record (the older one), according to the date entered on file, in field 008 (character positions 00-05). Follow steps 2 and 3. </span>

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<span style="color:red">'''Step 2 : Modifications''' </span><span id="046$u$v"></span><ol>

<span style="color:red">'''Step 2: Modifications''' </span><span id="046$u$v"></span><ol>

<li> Update the preferred record.</li>

<li> Update the preferred record.</li>

<li><span style="color:red">PFAN: </span>Make the following modifications in the record(s) to be deleted:</li>

<li><span style="color:red">PFAN: </span>Make the following modifications in the record(s) to be deleted:</li>

<li type="a"> If there is no 016 field, add one using the number '''0000X0000F'''. This is a generic number intended to be used in all duplicate records to be deleted that do not contain a Canadiana and only in these records. Adding this number is necessary so that the record can be saved. It is not permitted to used any other number when the record to be deleted does not already contain a Canadian number. (Note: If the record to be deleted contains a 016 field, do not add the code F to the end of a Canadian number transferred into the record to be retained if one does not exist (see point 3).) </li>

<li type="a"> If there is no 016 field, add one using the number '''0000X0000F'''. This is a generic number intended to be used in all duplicate records to be deleted that do not contain a Canadiana and only in these records. Adding this number is necessary so that the record can be saved. It is not permitted to used any other number when the record to be deleted does not already contain a Canadian number. (Note: If the record to be deleted contains a 016 field, do not add the code F to the end of a Canadian number transferred into the record to be retained if one does not exist (see point 3).) </li>

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<span style="color:red">----<br>

<span style="color:red">_____<br>

LAC : Does not apply.</span>

LAC: Does not apply.</span>

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<span style="color:red">'''Step 3 : Deletion'''</span><br>

<span style="color:red">'''Step 3: Deletion'''</span><br>

<span style="color:red"> PFAN :</span> There is no need to notify LAC by email regarding records to be deleted. All records identified by the Canadiana number 0000X0000F will be superseded by the record identified in note 667 field. <br>

<span style="color:red"> PFAN:</span> There is no need to notify LAC by email regarding records to be deleted. All records identified by the Canadiana number 0000X0000F will be superseded by the record identified in note 667 field. <br>

<span style="color:red">_____<br> 

<span style="color:red"> LAC: The LAC cataloguer will delete the records we are not keeping. Please make sure to use the function “Supersede / Mark for deletion”, under the “Record” tab, and not the function “Delete”.</span> <br>

LAC: The LAC cataloguer will delete the records we are not keeping. Please make sure to use the function “Supersede / Mark for deletion”, under the “Record” tab, and not the function “Delete”.</span> <br>

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<span style="color:red">_____<br>

<span style="color:red"> ''Note for PFAN and LAC :''.</span> For undifferentiated records, see the instructions in section [[PFAN_-_Name_Authority_Manual#008.2F32_Undifferentiated_personal_name|008/32 Undifferentiated personal name]] in the ''Name Authority Manual''.

''Note for PFAN and LAC:''</span> For undifferentiated records, see the instructions in section [[PFAN_-_Name_Authority_Manual#008.2F32_Undifferentiated_personal_name|008/32 Undifferentiated personal name]] in the ''Name Authority Manual''.

''Last update: 2021-05-28''<!--(2021-05-26)-->

''Last update: 2021-05-28''<!--(2021-05-26)-->