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ATIP/ATI/QA (view source)

Revision as of 14:31, 23 October 2025

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==Travel and Hospitality Expenses==

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'''How can I determine if a senior official or employee in my organization is subject to the proactive publication requirements for travel and hospitality expenses?'''

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'''Q1: How can I determine if a senior official or employee in my organization is subject to the proactive publication requirements for travel and hospitality expenses?'''

Institutions are encouraged to consult with their legal counsel to determine whether or not a senior-level employee in their organization would fall under the ''Access to Information Act''’s definition under Section 81: <blockquote>''senior officer or employee'' means, in respect of a government institution, any person who exercises the powers or performs the duties and functions of a deputy minister, an associate deputy minister, an assistant deputy minister, a deputy head, an assistant deputy head, a president, a vice-president, a chief executive officer or a member of a board of directors, and any person who holds a position of an equivalent rank. (''dirigeant ou employé'')</blockquote></div>

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'''Do the proactive publication requirements for travel and hospitality expenses apply when someone is acting in a senior position?'''

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'''Q2: Do the proactive publication requirements for travel and hospitality expenses apply when someone is acting in a senior position?'''

Yes, the proactive publishing requirements apply to a person acting for a senior officer or employee as defined in section 81 of the ''Access to Information Act'' as they are exercising the powers or performing the duties and functions of that senior official or employee.

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'''If a Deputy Minister also sits on the board of a Crown corporation, which institution is required to publish the DM's travel and hospitality expenses?'''

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'''Q3: If a Deputy Minister also sits on the board of a Crown corporation, which institution is required to publish the DM's travel and hospitality expenses?'''

The obligation to proactively publish follows the reimbursement of any travel or hospitality expense incurred by a Minister or deputy head. The institution that processes the reimbursement would be required to proactively publish the information.

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'''Do all hospitality expenses charged to the cost center budget of senior officers or employees need to be proactively published regardless of whether or not they attended the hospitality activity?'''

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'''Q4: Do all hospitality expenses charged to the cost center budget of senior officers or employees need to be proactively published regardless of whether or not they attended the hospitality activity?'''

Yes, all hospitality expenses charged to the cost center budget of senior officers or employees must be proactively published, even if they did not attend the hospitality activity.

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'''Is there any guidance available to government institutions?'''

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'''Q5: Is there any guidance available to government institutions?'''

Yes. The ''Guide to the Proactive Publication of Travel and Hospitality Expenses'' is available to government institutions.

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'''Are there any changes to the reporting requirement of the annual travel, hospitality and conferences expenditures required under the Directive on Travel, Hospitality, Conference and Event Expenditures?'''

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'''Q6: Are there any changes to the reporting requirement of the annual travel, hospitality and conferences expenditures required under the Directive on Travel, Hospitality, Conference and Event Expenditures?'''

No. The ''Access to Information Act'' does not impact the requirement for the annual reporting of travel, hospitality and conferences expenditures as per section 4.1.2 of the ''Directive on Travel, Hospitality, Conference and Event Expenditures''.

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'''Will there be a requirement to make receipts available within 5 business days upon request?'''

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'''Q7: Will there be a requirement to make receipts available within 5 business days upon request?'''

Such a requirement is not being introduced at this time, given the complexity of operationalizing this for institutions.

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