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→General Questions
==General Questions==
==General Questions==
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'''What is the difference between a government institution and a government entity?'''
'''Q1: What is the difference between a government institution and a government entity?'''
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''The Access to Information Act'' differentiates the proactive publication requirements for “government institutions” and “government entities”.
''The Access to Information Act'' differentiates the proactive publication requirements for “government institutions” and “government entities”.
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'''Who is the "head of the government institution" for my institution?'''
'''Q2: Who is the "head of the government institution" for my institution?'''
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Section 3 of the Access to Information Act defines the “head of the government institution” as follows:
Section 3 of the Access to Information Act defines the “head of the government institution” as follows:
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'''Who is the "deputy head or person of an equivalent rank" in my institution?'''
'''Q3: is the "deputy head or person of an equivalent rank" in my institution?'''
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In most departments there is only one deputy head; it is the top public servant appointed to manage the institution. However, there are some exceptions, such as in the case of the Treasury Board of Canada Secretariat which has four deputy heads.
In most departments there is only one deputy head; it is the top public servant appointed to manage the institution. However, there are some exceptions, such as in the case of the Treasury Board of Canada Secretariat which has four deputy heads.
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'''How will compliance with the new proactive publication requirements be monitored?'''
'''Q4: How will compliance with the new proactive publication requirements be monitored?'''
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Within government institutions, heads or their delegates are responsible for monitoring compliance with the requirements of the ''Access to Information Act''. Accordingly, each institution is responsible for implementing the appropriate governance and processes for proactive publication within their organization, including monitoring compliance.
Within government institutions, heads or their delegates are responsible for monitoring compliance with the requirements of the ''Access to Information Act''. Accordingly, each institution is responsible for implementing the appropriate governance and processes for proactive publication within their organization, including monitoring compliance.
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'''Can someone make a complaint to the Information Commissioner about information that is proactively published?'''
'''Q5: Can someone make a complaint to the Information Commissioner about information that is proactively published?'''
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The Information Commissioner does not have an oversight role with respect to the proactive publication requirements in Part 2 of the Access to Information Act (see ATIA section 91(1)).
The Information Commissioner does not have an oversight role with respect to the proactive publication requirements in Part 2 of the Access to Information Act (see ATIA section 91(1)).
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'''Can I request an extension to proactively publish material as I can for responding to an access to information request?'''
'''Q6: Can I request an extension to proactively publish material as I can for responding to an access to information request?'''
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No. There are no provisions under Part 2 that allow institutions to delay proactive publication beyond the timelines set out in the legislation.
No. There are no provisions under Part 2 that allow institutions to delay proactive publication beyond the timelines set out in the legislation.
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'''What if there is information in the documents that are to be proactively published that is subject to an exclusion or exemption under the Access to Information Act?'''
'''Q7: What if there is information in the documents that are to be proactively published that is subject to an exclusion or exemption under the Access to Information Act?'''
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'''Should information that is being proactively published be redrafted or edited with a view to being more transparent instead of redacting so that sensitive information is no longer included?'''
'''Q8: Should information that is being proactively published be redrafted or edited with a view to being more transparent instead of redacting so that sensitive information is no longer included?'''
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Documents should not be redrafted or edited for the purposes of proactive publication under Part 2 of the ''Access to Information Act.'' Instead, redactions should be applied as appropriate pursuant to sections 80 and 90 of the Act.
Documents should not be redrafted or edited for the purposes of proactive publication under Part 2 of the ''Access to Information Act.'' Instead, redactions should be applied as appropriate pursuant to sections 80 and 90 of the Act.
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'''What should institutions do with third-party material (such as newspaper articles or non-government reports) for the purposes of proactive publication?'''
'''Q9: What should institutions do with third-party material (such as newspaper articles or non-government reports) for the purposes of proactive publication?'''
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'''If a package of briefing materials includes material that has already been published online, do I have to re-code that material when proactively publishing or can I just provide a link to it?'''
'''Q10: If a package of briefing materials includes material that has already been published online, do I have to re-code that material when proactively publishing or can I just provide a link to it?'''
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If some information included in a briefing package has been previously posted online, a link to the previously published information can be used for the purpose of proactive publication.
If some information included in a briefing package has been previously posted online, a link to the previously published information can be used for the purpose of proactive publication.
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'''Are there any best practices institutions could follow in order to streamline their proactive publication processes related to briefing materials?'''
'''Q11: Are there any best practices institutions could follow in order to streamline their proactive publication processes related to briefing materials?'''
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Within government institutions, heads or their delegates are responsible for monitoring compliance with the requirements of the Access to Information Act. Accordingly, each institution is responsible for implementing the appropriate governance and processes for proactive publication within their organization.
Within government institutions, heads or their delegates are responsible for monitoring compliance with the requirements of the Access to Information Act. Accordingly, each institution is responsible for implementing the appropriate governance and processes for proactive publication within their organization.
