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GC Enterprise IT Portfolio FAQs

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=IT Expenditure=
 
==High-Level IT Expenditure Model Questions==
 
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<div style="color:#00000; font-size:medium; background-color:#f9d6b8; padding:10px;">'''Question: For the IT Expenditure Model, can you briefly explain the various schedules and the linkages between them?'''</div>
 
<span style="color:#bd5e01; font-size:medium;">'''Answer:'''</span> The Schedules of the GC IT Expenditure Model and their linkages are as follows:
 
'''Schedule 1 – Total High Level Expenditures'''
*Combines Schedule 2 – High-Level Expenditures OPEX and Schedule 3 – High-Level Expenditures CAPEX worksheets to provide an overall departmental expenditure summary.
 
'''Schedule 2 – High Level Expenditures OPEX:''' Summary level operational expenditures aligned to the GC Profile of IT Services;
*The expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources, etc.) of Schedule 4 (OPEX) are automatically populated in the "Distributed Computing" “Column” and respective “Rows” of Schedule 2.
*The combined expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources etc) of Schedule 5 (OPEX) are automatically populated in the "Application / Database Development and Maintenance" “Column” and respective “Rows” of Schedule 2.
 
'''Schedule 3 – High Level Expenditures CAPEX:''' Summary level capitalization expenditures aligned to the GC Profile of IT Services;
*The expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources, etc.) of Schedule 4 (CAPEX) are automatically populated in the "Distributed Computing" “Column” and respective “Rows” of Schedule 3.
*The combined expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources etc) of Schedule 5 (CAPEX) are automatically populated in the "Application / Database Development and Maintenance" “Column” and respective “Rows” of Schedule 3.
 
'''Schedule 4 – Distributed Computing Environment (DCE) Services''' (OPEX and CAPEX): Expenditures for each of the services under DCE, defined in the GC Profile of IT Services;
*The expenditures from Schedule 4 (OPEX) “Total” column and respective rows (i.e. Hardware, Software, Human Resources, etc.) should match & link with the "Distributed Computing" “Column” and respective “Rows” of Schedule 2 High level Expenditures OPEX.
*The expenditures from Schedule 4 (CAPEX) “Total” column and respective rows (i.e. Hardware, Software, Human Resources, etc.) should match & link with the "Distributed Computing" “Column” and respective “Rows” of Schedule 3 High level Expenditures CAPEX.
 
'''Schedule 5 – Application / Database Development & Maintenance Services by Application Domains''' (OPEX and CAPEX): Expenditures related to Application / Database Development & Maintenance, aligned to the Application Domains as originally introduced as part of Application Portfolio Management (APM);
*The combined expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources etc) of Schedule 5 (OPEX) are automatically populated in the "Application / Database Development and Maintenance" “Column” and respective “Rows” of Schedule 2.
*The combined expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources etc) of Schedule 5 (CAPEX) are automatically populated in the "Application / Database Development and Maintenance" “Column” and respective “Rows” of Schedule 3.
 
'''Schedule 6 – Application / Database Development & Maintenance Services by Outcome Areas (OPEX and CAPEX):''' Expenditures related to Application / Database Development & Maintenance, aligned to the Outcome Areas and Internal Services;
*Note on Schedule 5 and 6: The combined expenditures from the “Total” column and respective rows (i.e. Hardware, Software, Human Resources, etc) of Schedule 5 and 6 should match.
*There should also be internal consistency between the columns which are linked to Internal Services domains and the Internal Services Outcome Area, and the Other domain and the Program Outcome areas.
**Looking at the ADDM by App. Domains OPEX tab, the columns for the Application Domains "Acquisition" through "Legal" are the Internal Services domains. Therefore the subtotals of these columns should be equal to the subtotal for the ADDM by Outcome Areas OPEX tab Internal Services column.
**Looking at the ADDM by Outcome Areas OPEX tab, all Outcome areas except Internal Services are the Program Outcomes, broken first by portfolio (Ecomonic Affairs through Government Affairs) and then into specific Outcomes. The subtotal of all program Outcome Areas should be equal to the ADDM by App. Domains OPEX "Other" column subtotal.
**The same follows for the CAPEX tabs.
**If your totals do not balance, the system will give you an error when you attempt to approve the High Level Expenditures (OPEX or CAPEX) schedules (2 and 3).
 
'''Schedule 7 – Notes:''' Annotated notes that departments wish to provide by individual Schedules 1 to 4 or an itemized list (for example One-time expenses; Special events e.g. Winter Olympics, G8 Summit; Ever greening etc.) of notes.
*Include any pertinent information that would inform TBS regarding your OPEX/CAPEX decisions. For example, if your department does not have a Capital Vote, and therefore did not report capitalized expenditures separately, this should be noted.
 
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