Changes

:*job description (if applicable)

:*job description (if applicable)

*Email all team members and key contacts announcing the employee's arrival and start date.

*Email all team members and key contacts announcing the employee's arrival and start date.

* Encourage a team member to be the new employee's onboarding and orientation "buddy" (to answer any questions and provide support and guidance).

* Encourage a team member to be the new employee's onboarding and orientation buddy (to answer any questions and provide support and guidance).

*Five days after submitting the employee [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/employee-arrivals-returns-and-movements arrival form], contact IT to ensure they have:

*Five days after submitting the employee [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/employee-arrivals-returns-and-movements arrival form], contact IT to ensure they have:

:*created the new email account

:*created the new email account

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*Greet your new employee warmly

*Greet your new employee warmly.

*Ensure that arrangements have been made for your employee to receive an ATSSC photo ID and building access card (send an email to Security at: {{em|AccessCard-Cartedacces@tribunal.gc.ca}} if you have any questions).

*Ensure that arrangements have been made for your employee to receive an ATSSC photo ID and building access card (send an email to Security at: {{em|AccessCard-Cartedacces@tribunal.gc.ca}} if you have any questions).

*Discuss the day's plan with the employee.

*Discuss the day's plan with the employee.

:*have received the link to the [[Working at the ATSSC|GCwiki site: Working at the ATSSC]]

:*have received the link to the [[Working at the ATSSC|GCwiki site: Working at the ATSSC]]

*Tour the workplace (if applicable) and introduce the employee to team members and extended branch personnel who are on site, including your section's administrative assistant.  

*Tour the workplace (if applicable) and introduce the employee to team members and extended branch personnel who are on site, including your section's administrative assistant.  

:*set up a Teams meeting with members of the team who are not working on site

:*Set up a Teams meeting with members of the team who are not working on site.

:*if you have a large team, break it down into smaller groups so as not to overwhelm the employee

:*If you have a large team, break it down into smaller groups so as not to overwhelm the employee.

*Introduce your new employee to their onboarding and orientation "buddy"

*Introduce your new employee to their onboarding and orientation buddy.

*Set time aside to discuss:

*Set time aside to discuss:

:*the [https://intranet.atssc-scdata.gc.ca/sites/default/files/2024-03/Administrative&#x20;Tribunals&#x20;Support&#x20;Service&#x20;of&#x20;Canada&#x20;-&#x20;%28with&#x20;links%29&#x20;-&#x20;February&#x20;14&#x20;2024-fixed-links-working-SVG.svg ATSSC's organizational chart] and the mandate of the tribunal(s) you support or your internal services unit

:*the [https://intranet.atssc-scdata.gc.ca/sites/default/files/2024-03/Administrative&#x20;Tribunals&#x20;Support&#x20;Service&#x20;of&#x20;Canada&#x20;-&#x20;%28with&#x20;links%29&#x20;-&#x20;February&#x20;14&#x20;2024-fixed-links-working-SVG.svg ATSSC's organizational chart] and the mandate of the tribunals you support or your internal services unit

:*the overall priorities and objectives of your unit

:*the overall priorities and objectives of your unit

:*preferred working styles (for example, communication, meetings, questions, feedback) to establish a shared understanding with your new employee

:*preferred working styles (for example, communication, meetings, questions, feedback) to establish a shared understanding with your new employee

*Discuss the job in more detail, explain key duties and procedures, and discuss job expectations/performance objectives.

*Discuss the job in more detail, explain key duties and procedures, and discuss job expectations/performance objectives.

*Give the employee the terms and conditions of their employment in the relevant format (see applicable [http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/coll_agre/siglist-eng.asp collective agreement]).

*Give the employee the terms and conditions of their employment in the relevant format (see applicable [http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/coll_agre/siglist-eng.asp collective agreement]).

*Help the employee (or ask the orientation buddy to help them) register for any [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/career-development-and-learning/training#mt mandatory training] they have not already completed

*Help the employee (or ask the orientation buddy to help them) register for any [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/career-development-and-learning/training#mt mandatory training] they have not already completed.

:*Show them how to access the [https://www.csps-efpc.gc.ca/platform/signin-eng.aspx Canada School of Public Service (CSPS) learning platform] and create an account

:*Show them how to access the [https://www.csps-efpc.gc.ca/platform/signin-eng.aspx Canada School of Public Service (CSPS) learning platform] and create an account.

:*If your employee is arriving from another department and already has a CSPS account, ensure they update the "current organization" field in their [https://idm.csps-efpc.gc.ca/en/account account information].

:*If your employee is arriving from another department and already has a CSPS account, ensure they update the "current organization" field in their [https://idm.csps-efpc.gc.ca/en/account account information].

:*Ask the training team at: {{em|Training-Formation@tribunal.gc.ca}} if your employee had previously completed any of the mandatory training

:*Ask the training team at: {{em|Training-Formation@tribunal.gc.ca}} if your employee had previously completed any of the mandatory training.

*Ensure your employee completes a telework agreement in the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx TBS Applications Portal (TAP)] using the [https://portal-portail.tbs-sct.gc.ca/accessrequest-eng.aspx?url=https%3a%2f%2fmwa-mrt.tbs-sct.gc.ca&SystemId=MWA myWorkArrangements] application. To access this, they will need their myKEY.

*Ensure your employee completes a telework agreement in the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx TBS Applications Portal (TAP)] using the [https://portal-portail.tbs-sct.gc.ca/accessrequest-eng.aspx?url=https%3a%2f%2fmwa-mrt.tbs-sct.gc.ca&SystemId=MWA myWorkArrangements] application. To access this, they will need their [https://eajl-orca.securise-secure.gc.ca/O/vw/bienvenue-welcome-eng.pub myKEY].

:*Give them the links to the [https://intranet.atssc-scdata.gc.ca/en/atssc-telework-guidelines ATSSC Telework Guidelines] and the [https://intranet.atssc-scdata.gc.ca/en/working-atssc/hybrid-work-atssc Hybrid work at the ATSSC] intranet page for more information.

:*Give them the links to the [https://intranet.atssc-scdata.gc.ca/en/atssc-telework-guidelines ATSSC Telework Guidelines] and the [https://intranet.atssc-scdata.gc.ca/en/working-atssc/hybrid-work-atssc Hybrid work at the ATSSC] intranet page for more information.

*Ensure the employee is added to calendar invitations for regularly-scheduled team and all-staff meetings and  relevant email distribution lists

*Ensure the employee is added to calendar invitations for regularly-scheduled team and all-staff meetings and  relevant email distribution lists.

*Tell the employee about the [https://intranet.atssc-scdata.gc.ca/en/about-us/atssc-communities-practice ATSSC Communities of Practice] and other relevant committees and/or networks.

*Tell the employee about the [https://intranet.atssc-scdata.gc.ca/en/about-us/atssc-communities-practice ATSSC Communities of Practice] and other relevant committees and/or networks.

*Support the employee by checking in with them weekly to ensure they are doing well and that they have what they need, and to address concerns or questions.  

*Support the employee by checking in with them weekly to ensure they are doing well and that they have what they need, and to address concerns or questions.  

*Watch how your new employee fits in with the team.

*Watch how your new employee fits in with the team.

:*Make sure dynamics and behaviours are positive

:*Make sure dynamics and behaviours are positive.

:*Address any challenges that may exist.

:*Address any challenges that may exist.

*Create a safe space by communicating expectatons (for example, to follow the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 Values and Ethics Code for the Public Sector]), and make it clear that you are willing and available to discuss ethical dilemmas with your staff.

*Create a safe space by communicating expectations (for example, to follow the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 Values and Ethics Code for the Public Sector]), and make it clear that you are willing and available to discuss ethical dilemmas with your staff.

*Talk with the employee about work objectives, expected competencies and learning and development needs, and explain the [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/supporting-and-managing-employees/employee-performance-management Performance Management Program].  

*Talk with the employee about work objectives, expected competencies and learning and development needs, and explain the [https://intranet.atssc-scdata.gc.ca/en/human-resources-hr/supporting-and-managing-employees/employee-performance-management Performance Management Program].  

:*Remember to "claim" your employee in the [https://portal-portail.tbs-sct.gc.ca/myemployees-mesemployes/en myEmployees] application, found on the top right of the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx TBS Applications Portal (TAP)] page.

:*Remember to "claim" your employee in the [https://portal-portail.tbs-sct.gc.ca/myemployees-mesemployes/en myEmployees] application, found on the top right of the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx TBS Applications Portal (TAP)] page.

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*Set regular meetings, if needed, to discuss various topics, including progress on work files, their integration and their comfort level.

*Set regular meetings, if needed, to discuss various topics with the employee, including progress on work files, their integration and their comfort level.

*Around the three-month point, check informally on how your employee is fitting in to their new work environment by asking specific questions, such as:

*Around the three-month point, check informally on how your employee is fitting in to their new work environment by asking specific questions, such as:

:*How do you feel in your position after three months?  

:*How do you feel in your position after three months?