Difference between revisions of "GC Remote Working/Home"

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[[FR:GC_Télétravail/Accueil]]
 
[[FR:GC_Télétravail/Accueil]]
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=Welcome to GC Remote Working=
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='''Welcome to GC Remote Working'''=
 
This new forum was created by experts at Shared Services Canada in an effort to help GC workers newly impacted by the COVID-19 pandemic who find themselves working remotely.   
 
This new forum was created by experts at Shared Services Canada in an effort to help GC workers newly impacted by the COVID-19 pandemic who find themselves working remotely.   
  
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=='''Information Management and Remote Working'''==
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== '''A Look Back: A Year of the GC Remote Worker Wiki''' ==
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Since May, 2020 the Shared Services Canada Technology Showcase team has been working in full pivot mode to deliver content relevant to GC technology users. Unable to deliver our planned in-person information sessions, we created the GC Worker Wiki to curate and share information available from across the GC.  Our focus? Remote working. As the GC workforce nationwide adapted quickly to remote working, there was much to learn. 
  
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A year later, our Remote Working wiki has had more than 5, 434 views. We have created and shared 14 different posts and each post is viewed an average of 120 times.
  
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As a Government of Canada teleworker, you might be wondering about your information management responsibilities. What are the rules? Treasury Board Secretariat (TBS) has guidelines for managing information of business value when working remotely. No matter where we work, TBS reminds us: 
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Our very first post was on audio video conferencing back on May 6<sup>th</sup> – which offered tips to fully leverage audio and video conferencing tools. Essentially, audio and video conferencing was out path to re-creating the in person connections we were used to.  
  
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*Can’t access your network? Save business information to your approved device and move it to your corporate repository as soon as you can.
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Flash forward 14 months and our last post focused on a deeper dive into using Teams and Microsoft 365. In fact, we did three posts on M365 alone!
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*Capture videoconference and teleconferencing meeting minutes and decisions.  
 
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*Consider releasing unclassified information on the open government portal (open.canada.ca).
 
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*For questions or further guidance, contact your department or agency’s CIO office or your Information Management team.
 
  
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[https://www.canada.ca/en/government/publicservice/covid-19/managing-government-information-working-remotely.html You can read more about the TBS guidelines here.]
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Our most viewed post? Information Management last June. We all needed an important reminder about correctly storing and sharing our business information when working remotely.
  
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==Information Management Tips for Using M365 Tenant==
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Over the past 14 months we have covered topics from mental health, to team building to highlighting the best of GC social media. We have partnered with Communities of Practice – the M365 CoP and the GC Flex group and worked closely with the Canada School of Public Service. We have shared tips and support mechanisms for learning a second language when working remotely. And we have covered the depth and breadth of SSC’s accessibility support and tools program; which has become even more important while we are away from the office.
  
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Using the GCcollaboration Tenant for M365? Using Teams for the first time and wondering about correct Information Management?
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If you have not yet read through these posts, take a look back and learn something new to help you make the most of remote working.
  
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Using M365 and Teams under the GCcollaboration Tenant is meant to support employees during the current COVID-19 pandemic. This temporary tenant is meant for transitory information and is not a tool for storing records of business value. The TBS has [https://www.canada.ca/en/government/system/digital-government/modern-emerging-technologies/information-management/email-management-employees.html guidance for email management] that can be equally applied to collaboration documents in Teams.
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As the Technology Showcase team moves forward, we will be developing new wiki and other ideas to continue to bring you the best of SSC and GC supports for today’s digital worker, both virtually and eventually, in person. We are currently developing a Virtual InfoSession, product videos, and an interview series.
  
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Emails with information of business value should be transferred to a designated corporate repository (such as GCDOCS) as soon as possible. Examples of emails, messages, and documents of business value may include messages that reference a decision; client communications, message authorizing a business transaction.  
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'''We want to hear from you!''' We are always looking for new topics to cover. Reach out to share your ideas and suggestions by using  [[Mailto:ssc.gcremoteworkinggcrw-gctravailadistancegctd.spc@canada.ca|this email]].  
  
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Examples of transitory information includes things like copies, meeting invitations, thank you messages, forwarded attachments saved elsewhere and duplicate messages. Transitory messages or documents may be deleted once the information is no longer of use.
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<small>''July 2021''</small>
  
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==GCdocs Offline==
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<br>'''Topics:'''
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Did you know you can work on documents in GCdocs even when you are offline?
 
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You can reserve and download offline versions of items to your computer in advance so you can work with them while you are disconnected from the network. This can be helpful when the network is not accessible.
 
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There are two ways to access GCdocs offline. You can download a copy of a needed document from GC Docs to your computer. Once you are done working on the document, you will download the updated version from your computer back into GCdocs.  You can also synchronize your documents through Enterprise Connect on your computer. Check with your Chief Information Officer or Information Management team to find out more. 
 
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==Topics:==
 
 
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| '''Mental Health''' |||| '''M365''' |||| '''Smartphone''' |||| '''AV Conferencing''' |||| '''Virtual Teams''' |||| '''Information Management''' |||| '''Accessibility'''
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| '''Mental Health''' |||| '''M365''' |||| '''Smartphone''' |||| '''AV Conferencing''' |||| '''Virtual Teams''' |||| '''Information Management'''  
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| [[Image:Mental Health attribution rqr'd1.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Mental_Health]] || [[Image:Blank.png|30px]] || [[Image:M365_attribution_rqrd1.png|75px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/M365]] || [[Image:Blank.png|30px]] || [[Image:Smartphone1.png|50px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Smartphone]] || [[Image:Blank.png|30px]] || [[Image:AVVC_Icon1.png|100px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Audio_Visual_Teleconference]] || [[Image:Blank.png|30px]] || [[Image:Virtual Teams1.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/VirtualTeams]] || [[Image:Blank.png|30px]] || [[Image:More_Topics_Coming_Soon.png|70px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Information_Management]]
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|| [[Image:Blank.png|30px]] ||[[File:SSC_Best_Practices_Icon.png|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/SSCBestPractices|75x75px]][[Image:Blank.png|30px]]
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| [[Image:Mental Health attribution rqr'd1.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Mental_Health]] || [[Image:Blank.png|30px]] || [[Image:M365_attribution_rqrd1.png|75px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/M365]] || [[Image:Blank.png|30px]] || [[Image:Smartphone1.png|50px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Smartphone]] || [[Image:Blank.png|30px]] || [[Image:AVVC_Icon1.png|100px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Audio_Visual_Teleconference]] || [[Image:Blank.png|30px]] || [[Image:Virtual Teams1.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/VirtualTeams]] || [[Image:Blank.png|30px]] || [[Image:More_Topics_Coming_Soon.png|70px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Information_Management]] || [[Image:Blank.png|30px]] || |[[Image:Accessibility_icon.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Accessibility]]
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|[[Image:Accessibility_icon.png|90px|link=https://wiki.gccollab.ca/GC_Remote_Working/Home/Accessibility]]
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Latest revision as of 10:58, 21 July 2021


GC Remote Worker Banner English.png

Welcome to GC Remote Working

This new forum was created by experts at Shared Services Canada in an effort to help GC workers newly impacted by the COVID-19 pandemic who find themselves working remotely.

This is an unprecedented situation; and one which is continually evolving. Remote workers need easy access to the latest information on the available tools and solutions as well as tips, best practices and updates.

Our aim with GC Remote Working is to gather the relevant remote working information in one place. We are only getting started. Our content is based on available information from all corners of the Government of Canada.

We plan to dive into topics such as security, information and document management, making “smart” use of your smart phone, using alternative tools and an introduction to Microsoft Office 365 and Teams.

Bookmark this page and check back often for more content as the situation evolves.

If you have tips and trick you would like to share, please send us an e-mail.

A Look Back: A Year of the GC Remote Worker Wiki

Since May, 2020 the Shared Services Canada Technology Showcase team has been working in full pivot mode to deliver content relevant to GC technology users. Unable to deliver our planned in-person information sessions, we created the GC Worker Wiki to curate and share information available from across the GC.  Our focus? Remote working. As the GC workforce nationwide adapted quickly to remote working, there was much to learn.

A year later, our Remote Working wiki has had more than 5, 434 views. We have created and shared 14 different posts and each post is viewed an average of 120 times.

Our very first post was on audio video conferencing back on May 6th – which offered tips to fully leverage audio and video conferencing tools. Essentially, audio and video conferencing was out path to re-creating the in person connections we were used to.  

Flash forward 14 months and our last post focused on a deeper dive into using Teams and Microsoft 365. In fact, we did three posts on M365 alone!

Our most viewed post? Information Management last June. We all needed an important reminder about correctly storing and sharing our business information when working remotely.

Over the past 14 months we have covered topics from mental health, to team building to highlighting the best of GC social media. We have partnered with Communities of Practice – the M365 CoP and the GC Flex group and worked closely with the Canada School of Public Service. We have shared tips and support mechanisms for learning a second language when working remotely. And we have covered the depth and breadth of SSC’s accessibility support and tools program; which has become even more important while we are away from the office.

If you have not yet read through these posts, take a look back and learn something new to help you make the most of remote working.

As the Technology Showcase team moves forward, we will be developing new wiki and other ideas to continue to bring you the best of SSC and GC supports for today’s digital worker, both virtually and eventually, in person. We are currently developing a Virtual InfoSession, product videos, and an interview series.

We want to hear from you! We are always looking for new topics to cover. Reach out to share your ideas and suggestions by using  [email].

July 2021


Topics:

Mental Health M365 Smartphone AV Conferencing Virtual Teams Information Management
Mental Health attribution rqr'd1.png Blank.png M365 attribution rqrd1.png Blank.png Smartphone1.png Blank.png AVVC Icon1.png Blank.png Virtual Teams1.png Blank.png More Topics Coming Soon.png
.
.
Second Language SSC Best

Practices

Students

Support

GC Tools Social Media Spotlight on

Busrides

SecondLanguageIcon.png Blank.png SSC Best Practices Icon.pngBlank.png Support aux étudiants.png GCtools.jpg Social Media2.png Busridesmono2.png
.
.
Accessibility Remote Office
Accessibility icon.png Remote Office Topic Image.png

Similar Communities and Forums

Profile-FLEXGC.jpg Connect here: Busrides sticker bil23.jpg Connect here:

Community of Practice

We joined in on the May 21st M365 Community of Practice meeting. We invited our friends leading the GC Flex initiative to present on team charters and trusted communications as it relates to remote working. Check out the recording here. Please note that you require a gccollab account for access.

Attributions and Sources

Attributions and Sources



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