Transport Canada Digital Signature Pilots - Pilotes de signatures numérique à Transports Canada

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Digital (or electronic) signatures is not a new technology by any stretch of the imagination, but it is something that has seen slow adoption in many GC departments. Transport Canada is moving forward with a wide ranging adoption of digital signatures starting with "offline" (form-based only, e.g. PDF or Office document) pilots and in later phases, moving on to "online" signatures that are created within systems and solutions.

Introduction to Digital Signatures[edit | edit source]

As part of Transport Canada's Digital Transformation, we have set out to create a modern, inclusive workforce that concentrates on four aspects: People, Culture, Tools and Workplace.

Digital Signatures is a priority within the larger objective of a paperless (or less-paper) workplace that is greener and sustainable for the environment. Transport Canada's multi-phased strategy for the adoption of digital signatures is focused on transforming end-to-end business processes as opposed to replacing wet signatures by digital equivalents.

Three main questions are asked to business process or form owner that wishes to adopt digital signatures:

  1. Do you have the legal authority to ask for a digital signature?
  2. What is your process or form's level of assurance?
  3. Does the signature add any value to the process or can another action undertaken by the user be considered as equivalent to the signature?

In the section below, employees will be able to find guidance and documentation for Digital Signatures at Transport Canada.

Guidance and documentation[edit | edit source]

Guidance:

FAQs:

How-to user guide:

Benefits Being Realized at TC![edit | edit source]

  • Printing requirements to sign forms/documents reduced
  • Less paper and storage required
  • Remote Signing has allowed a reduction in costs (paper, postage, etc)
  • Reduced delays
  • Reduced disruption caused by walking around office to get signatures
  • Consistent standards for form creation and authorizations
  • Improved quality of information made possible by leveraging drop down menus and coded data validation

Pilots[edit | edit source]

In the table below, you can find a list of processes or forms that have adopted digital signatures. This list will be updated quarterly by the Digital Services Directorate but any Transport Canada employee are encouraged update the list with their own successes in the adoption of Digital Signatures.

Process or form Directorate Region Type of signature used Contact
Network Services Request Digital Services National Click-through Mark Mallory
Letter of Offer Human Resources National Click-through Erika Henley
Specimen Signature Card Financial Policy & Systems National Secure PKI Melanie Cockerline
Special Flight Operation Certification (Complex & Simple) Ontario Civil Aviation Adobe Fill & Sign Rob Lowes
Moveables - Disposal or Write-Off Ontario Corporate Services Adobe Fill & Sign Rob Lowes
Employee Pre-Severance Regions Corporate Services Adobe Fill & Sign Irina Krasteleva
Monthly RUSH Ontario Corporate Services Adobe Fill & Sign Rob Lowes
ATIP Digital Services National Secure PKI Brigitte Parent
DSD Capital Project Dashboard Digital Services National Adobe Fill & Sign Jade Fournier
Open Government Publication Approval Digital Services National Dominic Canuel
Leaving Procedure Checklist Information Management Quebec Foxiit PhantomPDF simple signature Guy Riendeau

List of TC forms that now include a digital signature block![edit | edit source]

In the table below, you can find a list of processes or forms that already include a digital signature block.

Form # Form Title
02-0028 REMITTANCE REGISTER
02-0091 ROUTE SLIP - TRANSPORT CANADA
02-0179 FORM ACTION REQUEST
04-0115 ACTIVATION OF SURGE CAPACITY TEAM (SCT)
04-0123 JUSTIFICATION FOR ENFORCEMENT ACTION – MARINE SECURITY
04-0125 JUSTIFICATION FOR ENFORCEMENT ACTION – MARINE SAFETY
07-0240 DRIVER'S REPORT ON VEHICLE ACCIDENT
07-0241 TRANSPORT CANADA MONTHLY LOG FOR PERSONAL USE OF GOVERNMENT VEHICLE
07-0245 USE OF EQUIPMENT OFF PREMISES 
(COMPUTER, LOAN)
07-0260 BUSINESS IMPACT ANALYSIS TEMPLATE
08-0016 JOURNAL VOUCHER
08-0077 ADVANCE CERTIFICATE
08-0140 PETTY CASH STATEMENT
08-0229 REQUEST FOR REIMBURSEMENT FROM PETTY CASH
08-0243 P.A.Y.E. INPUT FORM
08-0320 EXPENSE CLAIM - DIRECT DEPOSIT REQUEST FORM
08-0331 E-BILLING REGISTRATION FOR ORGANIZATIONS
09-0094 RECORD DISPOSAL CERTIFICATE
09-0218 RECORDS RETENTION AND DISPOSAL ACTION
09-0231 TRANSPORT CANADA NETWORK SERVICES REQUEST
09-0361 SECURITY INCIDENT REPORT
09-0362 STATEMENT OF SENSITIVITY (SOS)
09-0367 MANDATORY RULES FOR THE ACCEPTABLE USE OF TRANSPORT CANADA'S ELECTRONIC NETWORKS
09-0369 SECURE VOICE AND/OR FAX COMMUNICATIONS REQUEST FORM
09-0370 PRIVACY INCIDENT REPORT
09-0372 DECLARATION OF CONFLICT OF INTEREST & POST-EMPLOYMENT
09-0375 COURIER REQUEST FORM
09-0377 DISPOSAL OF ELECTRONIC DOCUMENTS
10-0228 CLAIM FOR REIMBURSEMENT / PAYMENT
10-0341 APPLICATION FOR EDUCATION LEAVE
10-0354 EMPLOYEE PRE-SEVERANCE OR TRANSFER REPORT
10-0401 TC REQUEST FOR ID/ACCESS CARD (BUILDING PASS OR IDENTIFICATION CARD APPLICATION)
10-0522 TELEWORK AGREEMENT
10-0528 ASSIGNMENT/SECONDMENT AGREEMENT
10-0550 SIGNED STATEMENT OF PERSONS PRESENT AT SCREENING BOARD / RATING BOARD
10-0553 FIRST OFFICIAL LANGUAGE
10-0554 MODIFICATION OF LANGUAGE REQUIREMENTS / LINGUISTIC PROFILE OF POSITION
10-0556 JUSTIFICATION FOR NON-IMPERATIVE STAFFING OF BILINGUAL POSITIONS
10-0558 CONFIRMATION OF LEAVE USAGE ON TERMINATION OF EMPLOYMENT (COMPLETED FORM TO BE ATTACHED TO FORM 10-0354 - EMPLOYEE PRE-SEVERANCE OR TRANSFER REPORT)
10-0559 OATH / SOLEMN AFFIRMATION
10-0564 REQUIRED TRAINING QUESTIONNAIRE
10-0566 SECOND LANGUAGE EVALUATION (SLE) REQUEST
10-0568 TRANSPORT CANADA HAZARDOUS OCCURRENCE INVESTIGATION REPORT
10-0572 DIRECT DEPOSIT ENROLMENT FORM FOR BUSINESSES
10-0573 SALARY ABOVE THE MINIMUM JUSTIFICATION
13-0148 WITNESS STATEMENT (CAUTION)
13-0151 WITNESS STATEMENT
15-0008 CHANGE REQUEST FORM SCREENING EQUIPMENT USED FOR AIR CARGO SECURITY
15-0010 ASSESSMENT OF THE AVIATION SECURITY EXEMPTION REQUEST
15-0011 REVIEW OF THE AVIATION SECURITY EXEMPTION REQUEST (TO BE COMPLETED BY HEADQUARTERS – AVSEC OPS AND REGULATORY AFFAIRS)
15-0012 REQUEST FOR AVIATION SECURITY OPERATIONAL GUIDANCE OR REGULATORY ADVICE FROM HEADQUARTERS
15-0013 AVIATION SECURITY INCIDENT REPORT FORM (PUBLIC)
16-0020 CERTIFICATE
16-0021 REQUEST TO USE CANUTEC'S EMERGENCY TELEPHONE NUMBER
16-0024A TRANSPORT DANGEROUS GOODS INSPECTION REPORT
16-0024B TRANSPORT DANGEROUS GOODS INSPECTION REPORT – CONTINUATION
16-0024C TRANSPORT DANGEROUS GOODS INSPECTION REPORT – CONTINUATION
16-0031 EXHIBIT REPORT
16-0039 REQUALIFICATION OF CYLINDERS BY HYDROSTATIC RETEST AND VISUAL INSPECTION FACILITY AUDIT REPORT
16-0047 INSPECTION REPORT - REQUALIFICATION OF CYLINDERS BY EXTERNAL VISUAL INSPECTION
16-0048 APPLICATION FOR REGISTRATION TO REQUALIFY CYLINDERS BY PRESSURE TEST AND VISUAL INSPECTION AND TO PERIODICALLY TEST AND INSPECT
16-0049 APPLICATION FOR REGISTRATION TO REQUALIFY CYLINDERS BY EXTERNAL VISUAL INSPECTION PURSUANT TO CSA B339
16-0056 HIGHWAY TANKS AND TC PORTABLE TANKS FOR THE TRANSPORTATION OF DANGEROUS GOODS
16-0059 MEMO TO FILE
16-0063 CAUTIONED STATEMENT
16-0067 TRANSPORT DANGEROUS GOODS SITE VISIT REPORT
16-0068 NOTICE OF INFRACTION
16-0075 ERAP APPLICATION FORM
16-0080 INCIDENT REPORT (INVOLVING TRANSPORTATION OF DANGEROUS GOODS)
24-0018 LETTER OF NOTIFICATION (FOR AIRCRAFT OF OTHER THAN CANADIAN REGISTRY) (RESPONSE TO LETTER OF NOTIFICATION FOR AIRCRAFT OF OTHER THAN CANADIAN REGISTRY) SEE 24-0018A
24-0035 SIMINISTER'S DELEGATE - AIRCRAFT MAINTENANCE AND MANUFACTURING
24-0055A SMALL AIRCRAFT MAINTENANCE SCHEDULE APPROVAL
24-0055B LARGE AIRCRAFT MAINTENANCE SCHEDULE APPROVAL
24-0055C MAINTENANCE SCHEDULE AMENDMENT REQUEST
24-0070 APPLICATION FOR APPROVAL OF A MAINTENANCE ORGANIZATION
24-0072 FLIGHT PERMIT
24-0073 CERTIFICATE OF AIRWORTHINESS
24-0079 INITIAL APPLICATION FOR A SPECIAL CERTIFICATE OF AIRWORTHINESS FOR AN AMATEUR-BUILT AIRCRAFT
24-0083 AIRCRAFT MAINTENANCE ENGINEER LICENCE APPLICATION
24-0090 OPERATING CONDITIONS
24-0091 AMATEUR BUILT CLIMB TEST REPORT
24-0092 INSPECTION SNAG SHEET
24-0093 EUROPEAN MAINTENANCE ORGANIZATION (MO) APPLICATION FOR INITIAL / CONTINUATION OF A MAINTENANCE APPROVAL IN ACCORDANCE WITH THE CANADA-EUROPEAN UNION BILATERAL AVIATION SAFETY AGREEMENT (BASA)
26-0437A AIRCRAFT MAINTENANCE ENGINEER LICENSE
26-0448 AIR OPERATOR CERTIFICATE APPLICATION - PASSENGER CARRYING AUTHORITY - CABIN SAFETY
26-0471 DETECTION NOTICE
26-0482 WORK ORDER
26-0614 ASSURANCE OF VOLUNTARY COMPLIANCE
26-0622 AGREEMENT FOR RECOVERING THE INCREMENTAL COSTS OF PROVIDING SERVICES INSIDE/OUTSIDE CANADA(COST RECOVERY)
26-0638 AME LICENCE APPLICATION SUPPLEMENT TECHNICAL EXAMINATIONS
26-0668 FLIGHT ATTENDANT MANAGER NOMINATION AND APPROVAL FORM
26-0672 CONFIRMATION REQUEST FORM
26-0675 CORRECTIVE ACTION FORM - PART 1 AND 2
26-0676 FINDING FORM
26-0744 NOTIFICATION OF ASSIGNMENT TO A PROFESSIONAL AVIATION CURRENCY PROGRAM
26-0776 EVIDENCE REPORT
26-0777 EVIDENCE REPORT (CONT'D)
26-0790 ANNEX 1 LOCAL COMMITTEE EVALUATION REPORT
26-0835 APPLICATION FOR A SPECIAL FLIGHT OPERATIONS CERTIFICATE (SFOC) FOR A REMOTELY PILOTED AIRCRAFT SYSTEM (RPAS)
26-0839 FLIGHT OPERATIONS – IN-FLIGHT INSPECTION REPORT
26-0840 RECEIPT OF GIFT FORM
26-0841 MEETING KEEPSAKE REQUEST FORM
26-0843 ADVANCED QUALIFICATION PROGRAM EVALUATOR (AQPE) DELEGATION OF AUTHORITY APPLICATION
26-0844 APPROVED CHECK PILOT (ACP) AND AQP EVALUATOR (AQPE) MONITOR REPORT
51-0281 CLAIM RECOMMENDATION FORM FOR CONTRIBUTIONS
80-0002B FORM B - FLAG STATE INSPECTION REPORT - DEFICIENCY NOTICE
82-0386 EXAMINER'S CERTIFICATE
82-0501 FITNESS TO PROCEED CERTIFICATE
82-0522 CERTIFICATE OF READINESS TO LOAD
82-0653 PARTICULARS OF DISCHARGE BOOK HOLDER
82-0654 MINISTER'S CERTIFICATE - UNDER CANADA SHIPPING ACT, 2001
82-0692 MINIMUM SAFE MANNING DOCUMENT - NON-CONVENTION
85-0431 INSPECTION CERTIFICATE FOR A PASSENGER VESSEL TO WHICH THE SAFETY CONVENTION DOES NOT APPLY AND THAT EXCEEDS 15 TONS GROSS TONNAGE OR CARRIES MORE THAN 12 PASSENGERS
85-0433 INSPECTION CERTIFICATE FOR A VESSEL EXCEEDING 15 TONS GROSS TONNAGE BUT NOT EXCEEDING 150 TONS GROSS TONNAGE PLYING AS A NON-PASSENGER VESSEL
88-0001 DETENTION ORDER AND NOTICE OF DETENTION IN ACCORDANCE WITH THE PROVISIONS OF THE MARINE LIABILITY ACT
99-0040 CANADA MARINE ACT HARBOUR MASTER AND/OR WHARFINGER CREDENTIALS


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