Difference between revisions of "Transport Canada Digital Signature Pilots - Pilotes de signatures numérique à Transports Canada"

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{| class="wikitable"
 
{| class="wikitable"
 
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! Process or form !! Directorate !! Region !! Type of digital signature used !! Benefits realized !! Contact !! Comments / Notes
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! Process or form !! Directorate !! Region !! Type of signature used !! Contact  
 
|-
 
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| Network Services Request || Digital Services || National|| Click-through || TBD || Mark Mallory ||
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| Network Services Request || Digital Services || National|| Click-through || Mark Mallory  
 
|-
 
|-
| Letter of Offer || Human Resources || National || Click-through || TBD || Erika Henley ||
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| Letter of Offer || Human Resources || National || Click-through || Erika Henley
 
|-
 
|-
| Specimen Signature Card || Financial Policy & Systems || National || Secure PKI || TBD || Melanie Cockerline ||
+
| Specimen Signature Card || Financial Policy & Systems || National || Secure PKI || Melanie Cockerline
 
|-
 
|-
| Special Flight Operation Certification  (Complex & Simple) || Ontario || Civil Aviation || Adobe Fill & Sign || TBD || Rob Lowes ||
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| Special Flight Operation Certification  (Complex & Simple) || Ontario || Civil Aviation || Adobe Fill & Sign || Rob Lowes  
 
|-
 
|-
| Moveables - Disposal or Write-Off || Ontario || Corporate Services || Adobe Fill & Sign || TBD || Rob Lowes ||
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| Moveables - Disposal or Write-Off || Ontario || Corporate Services || Adobe Fill & Sign || Rob Lowes
 
|-
 
|-
| Employee Pre-Severance || Regions || Corporate Services || Adobe Fill & Sign || TBD || Irina Krasteleva ||
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| Employee Pre-Severance || Regions || Corporate Services || Adobe Fill & Sign || Irina Krasteleva
 
|-
 
|-
| Monthly RUSH || Ontario || Corporate Services || Adobe Fill & Sign || TBD || Rob Lowes ||
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| Monthly RUSH || Ontario || Corporate Services || Adobe Fill & Sign || Rob Lowes
 
|-
 
|-
| ATIP || Digital Services || National || Secure PKI || TBD || Brigitte Parent ||
+
| ATIP || Digital Services || National || Secure PKI || Brigitte Parent
 
|-
 
|-
| DSD Capital Project Dashboard || Digital Services || National || Adobe Fill & Sign || TBD || Jade Fournier ||
+
| DSD Capital Project Dashboard || Digital Services || National || Adobe Fill & Sign || Jade Fournier  
 
|-
 
|-
| Open Government Publication Approval || Digital Services || National || || TBD || Dominic Canuel ||
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| Open Government Publication Approval || Digital Services || National || || Dominic Canuel
 
|-
 
|-
| Leaving Procedure Checklist|| Information Management || Quebec || Foxiit PhantomPDF simple signature || Reduces paper checklist management  || Guy Riendeau
+
| Leaving Procedure Checklist|| Information Management || Quebec || Foxiit PhantomPDF simple signature || Guy Riendeau
||
 
 
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Revision as of 13:32, 24 March 2020


Digital (or electronic) signatures is not a new technology by any stretch of the imagination, but it is something that has seen slow adoption in many GC departments. Transport Canada is moving forward with a wide ranging adoption of digital signatures starting with "offline" (form-based only, e.g. PDF or Office document) pilots and in later phases, moving on to "online" signatures that are created within systems and solutions.

Introduction to Digital Signatures[edit | edit source]

As part of Transport Canada's Digital Transformation, we have set out to create a modern, inclusive workforce that concentrates on four aspects: People, Culture, Tools and Workplace.

Digital Signatures is a priority within the larger objective of a paperless (or less-paper) workplace that is greener and sustainable for the environment. Transport Canada's multi-phased strategy for the adoption of digital signatures is focused on transforming end-to-end business processes as opposed to replacing wet signatures by digital equivalents.

Three main questions are asked to business process or form owner that wishes to adopt digital signatures:

  1. Do you have the legal authority to ask for a digital signature?
  2. What is your process or form's level of assurance?
  3. Does the signature add any value to the process or can another action undertaken by the user be considered as equivalent to the signature?

In the section below, employees will be able to find guidance and documentation for Digital Signatures at Transport Canada.

Guidance and documentation[edit | edit source]

Guidance:

FAQs:

How-to user guide:

Benefits Being Realized at TC![edit | edit source]

  • Printing requirements to sign forms/documents reduced
  • Less paper and storage required
  • Remote Signing has allowed a reduction in costs (paper, postage, etc)
  • Reduced delays
  • Reduced disruption caused by walking around office to get signatures
  • Consistent standards for form creation and authorizations

Pilots[edit | edit source]

In the table below, you can find a list of processes or forms that have adopted digital signatures. This list will be updated quarterly by the Digital Services Directorate but any Transport Canada employee are encouraged update the list with their own successes in the adoption of Digital Signatures.

Process or form Directorate Region Type of signature used Contact
Network Services Request Digital Services National Click-through Mark Mallory
Letter of Offer Human Resources National Click-through Erika Henley
Specimen Signature Card Financial Policy & Systems National Secure PKI Melanie Cockerline
Special Flight Operation Certification (Complex & Simple) Ontario Civil Aviation Adobe Fill & Sign Rob Lowes
Moveables - Disposal or Write-Off Ontario Corporate Services Adobe Fill & Sign Rob Lowes
Employee Pre-Severance Regions Corporate Services Adobe Fill & Sign Irina Krasteleva
Monthly RUSH Ontario Corporate Services Adobe Fill & Sign Rob Lowes
ATIP Digital Services National Secure PKI Brigitte Parent
DSD Capital Project Dashboard Digital Services National Adobe Fill & Sign Jade Fournier
Open Government Publication Approval Digital Services National Dominic Canuel
Leaving Procedure Checklist Information Management Quebec Foxiit PhantomPDF simple signature Guy Riendeau

List of TC forms that now include a digital signature block![edit | edit source]

In the table below, you can find a list of processes or forms that already include a digital signature block.

Form # Form Title
02-0091 ROUTE SLIP - TRANSPORT CANADA
08-0320 EXPENSE CLAIM - DIRECT DEPOSIT REQUEST FORM
09-0231 TRANSPORT CANADA NETWORK SERVICES REQUEST
09-0361 SECURITY INCIDENT REPORT
09-0367 MANDATORY RULES FOR THE ACCEPTABLE USE OF TRANSPORT CANADA'S ELECTRONIC NETWORKS
10-0354 EMPLOYEE PRE-SEVERANCE OR TRANSFER REPORT
10-0401 TC REQUEST FOR ID/ACCESS CARD (BUILDING PASS OR IDENTIFICATION CARD APPLICATION)
10-0522 TELEWORK AGREEMENT
10-0528 ASSIGNMENT/SECONDMENT AGREEMENT
10-0553 FIRST OFFICIAL LANGUAGE
10-0568 TRANSPORT CANADA HAZARDOUS OCCURRENCE INVESTIGATION REPORT
24-0090 OPERATING CONDITIONS
26-0672 CONFIRMATION REQUEST FORM
26-0675 CORRECTIVE ACTION FORM - PART 1 AND 2
26-0676 FINDING FORM
26-0744 NOTIFICATION OF ASSIGNMENT TO A PROFESSIONAL AVIATION CURRENCY PROGRAM
80-0002B FORM B - FLAG STATE INSPECTION REPORT - DEFICIENCY NOTICE
82-0386 EXAMINER'S CERTIFICATE
82-0653 PARTICULARS OF DISCHARGE BOOK HOLDER
82-0654 MINISTER'S CERTIFICATE - UNDER CANADA SHIPPING ACT, 2001
82-0692 MINIMUM SAFE MANNING DOCUMENT - NON-CONVENTION
85-0431 INSPECTION CERTIFICATE FOR A PASSENGER VESSEL TO WHICH THE SAFETY CONVENTION DOES NOT APPLY AND THAT EXCEEDS 15 TONS GROSS TONNAGE OR CARRIES MORE THAN 12 PASSENGERS
85-0433 INSPECTION CERTIFICATE FOR A VESSEL EXCEEDING 15 TONS GROSS TONNAGE BUT NOT EXCEEDING 150 TONS GROSS TONNAGE PLYING AS A NON-PASSENGER VESSEL
88-0001 DETENTION ORDER AND NOTICE OF DETENTION IN ACCORDANCE WITH THE PROVISIONS OF THE MARINE LIABILITY ACT