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→Establishing certain entities in the name authority file
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=LC Subject Cataloging Manual, H 405 - Establishing Certain Entities in the Name or Subject Authority File=
=LC Subject Cataloging Manual, H 405 - Establishing Certain Entities in the Name or Subject Authority File=
<blockquote>'''''Note 1 :''''' LC SHM Instruction Sheet [https://www.loc.gov/aba/publications/FreeSHM/H0405.pdf H 0405 - Establishing Certain Entities in the Name or Subject Authority File] (PDF, 76 KB) . Please do not consult the document entitled "Autorités de noms propres: RVM (Sujets) ou catalogue d'autorités local?" published on the RVM website as it is not fully compatible with [https://www.loc.gov/aba/publications/FreeSHM/H0405.pdf SHM H 405].</blockquote><blockquote>'''''Note 2 :''''' The following entities are considered by the PFAN to be part of Group 1 (entities established according to RDA in the Canadiana file):</blockquote><blockquote>• Cantons québécois (divisions cadastrales)</blockquote><blockquote>• Circonscriptions électorales</blockquote><blockquote>• Districts judiciaires</blockquote><blockquote>• Divisions d'enregistrement</blockquote><blockquote>• Divisions de recensement</blockquote><blockquote>• Régions et sous-régions administratives québécoises</blockquote>
<blockquote>'''''Note 1 :''''' LC SHM Instruction Sheet [https://www.loc.gov/aba/publications/FreeSHM/H0405.pdf H 0405 - Establishing Certain Entities in the Name or Subject Authority File] (PDF, 76 KB) . Please do not consult the document entitled "Autorités de noms propres: RVM (Sujets) ou catalogue d'autorités local?" published on the RVM website as it is not fully compatible with [https://www.loc.gov/aba/publications/FreeSHM/H0405.pdf SHM H 405].</blockquote><blockquote>'''''Note 2 :''''' The following entities are considered by the PFAN to be part of Group 1 (entities established according to RDA in the Canadiana file):</blockquote><blockquote>• Cantons québécois (divisions cadastrales)</blockquote><blockquote>• Circonscriptions électorales</blockquote><blockquote>• Districts judiciaires</blockquote><blockquote>• Divisions d'enregistrement</blockquote><blockquote>• Divisions de recensement</blockquote><blockquote>• Régions et sous-régions administratives québécoises</blockquote>
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= Establishing certain entities in the name authority file =
= Establishing certain entities in the name authority file =
<span style="color:red>[NEW]</span>
Most access points belong to well-defined categories and are established either as names of persons, corporate bodies, jurisdictions, uniform titles, named meetings, etc. in the name authority file, or as subject headings such as automobiles, geographical entities, etc. in the subject authority file. However, certain named entities have caused problems in the past with regard to
Most access points belong to well-defined categories and are established either as names of persons, corporate bodies, jurisdictions, uniform titles, named meetings, etc. in the name authority file, or as subject headings such as automobiles, geographical entities, etc. in the subject authority file. However, certain named entities have caused problems in the past with regard to
<li>if the access point should be included in the name authority file according to descriptive cataloging conventions or in the subject authority file according to subject cataloging conventions; and
<li>if the access point should be included in the name authority file according to descriptive cataloging conventions or in the subject authority file according to subject cataloging conventions; and
|Circonscriptions électorales
|Circonscriptions électorales
[Electoral districts]
[Electoral districts]
|n/a
|151
|
|- style="vertical-align:top"
|Circonscriptions foncières
[Registration divisions]
|n/a
|n/a
|151
|151
|Divisions de recensement
|Divisions de recensement
[Census divisions]
[Census divisions]
|n/a
|n/a
|151
|151
|
|
|}
|}
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=Bibliographic file maintenance (BFM) <span style="color:red>[New]</span>=
Here is a non-exhaustive list of examples that may require manual modifications to the bibliographic file following a change to a name authority record.
Each institution is responsible for applying the recommendations to its own bibliographic records in OCLC.
{| class="wikitable" style="background:none; border:solid 2px black; width:75%"
|+
|-
!style="align:center"|1. Creation of a new authority record for the name deleted from an undifferentiated record
|-
|'''Example:'''<br>
''Existing undifferentiated authority notice:'' <br>
100 1 $a Gallagher, Mary <br>
<br>
''New personal name authority record created for identity previously on an undifferentiated authority record:'' <br>
100 1 $a Gallagher, Mary, $d 1958- ?<br>
|-
|'''Recommendation:''' <br>
Manually update the AAP in each bibliographic record affected by the change.<br>
|-
!style="align:center"|2. Changing a name record into a subject heading record
|-
|'''Example:'''<br>
''Previously on Canadiana:'' <br>
110 Idle No More (Mouvement) <br>
<br>
''Now is RVM '' <br>
150 Mouvement Idle No More<br>
|-
|'''Recommendation :''' <br>
Manually update the AAP in each bibliographic record affected by the change.<br>
|-
!style="align:center"|3. Modification of a government agency access point
|-
|'''Example:'''<br>
''In a AAP of an authority record, a date is added to distinguish between''<br>
''Existing access point'' <br>
110 1 $a Québec (Province). $b Ministère de l'environnement <br>
<br>
''Adding dates'' <br>
110 1 $a Québec (Province). $b Ministère de l'environnement (1979-1994)<br>
<br>
''Background''<br>
110 1 $a Québec (Province). $b Ministère de l'environnement (1979-1994)<br>
110 1 $a Québec (Province). $b Ministère de l'environnement et de la faune<br>
110 1 $a Québec (Province). $b Ministère de l'environnement (1998-2005)<br>
|-
|'''Recommendation:''' <br>
Manually update the AAP in each bibliographic record affected by the change.
If the set of records to be modified is large (more than 20 records), ask OCLC for help by sending a message to [mailto:pfan-fnap@bac-lac.gc.ca pfan-fnap@bac-lac.gc.ca].
<br>
|}
''Last update: 2024-03-26''<!--(2024-04-26)-->
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