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"Teams" "Word" "PowerPoint" "Excel" "SharePoint" "OneNote" "Outlook" "OneDrive" "Planner" "Power BI" "Power Automate" "Power Apps"

Introduction - Power BI

Power BI is an MS365 application that allows users to connect to and visualize any data using a scalable platform for self-service and enterprise business intelligence (BI). This platform is easy to use, is unified and helps you gain deeper data insight. Microsoft defines Power BI as a visual tool to bridge the gap between data and decision-making.[1]

Power BI is a collection of software services, apps, and connectors that work together to turn your unrelated sources of data into coherent, visually immersive, and interactive insights. It converts data from different sources to build interactive dashboards and Business Intelligence reports.[2]

How does Power BI Work?
How does Power BI Work? When data is entered into Power BI, the software creates a dynamic visualization

Power BI at work

How you use Power BI may depend on your role in a project or on a team. For example, you might primarily use the Power BI service to view reports and dashboards. Your coworkers might make extensive use of Power BI Desktop or Power BI Report Builder to create reports, then publish those reports to the Power BI service, where you can view them. Another coworker, in procurement, might mainly use the Power BI phone app to monitor progress on sales quotas and to drill into new lead details. [1]

If you are a developer, you might use Power BI APIs to push data into datasets or to embed dashboards and reports into your own custom applications.[2]

What are the main functionalities of Power BI[3]

Main functionalities for Power BI
Main functionalities for Power BI are summarized below

1. Access to Volumes of Data from Multiple Sources

Power BI can access big data from a variety of sources. It allows you to view, analyze, and visualize vast quantities of data that cannot be opened, or processed in Excel. Some of the important data sources available for Power BI are Excel, XLS, TXT, CSV, XML, JSON, pdf, etc. Power BI uses powerful compression algorithms to import and cache the data within the PBIX file.

2. Interactive user interface or user experience (UI/UX) features

Power BI makes things visually more appealing. It has an easy drag and drop functionality, with features that allow you to copy all formatting across similar visualizations.

Power BI accessibility across multiple devices
Power BI accessibility across multiple devices Power BI can be accessible in laptops, tablets or mobile phones using the MS365 environment

3. Exceptional Excel Integration

Power BI helps to gather, analyze, publish, and share Excel business data. Anyone familiar with Office 365 can easily connect Excel queries, data models, and reports to Power BI Dashboards.

4. Accelerate Big Data Preparation with Azure

Using Power BI with Azure allows you to analyze and share massive volumes of data. Azure data sets can reduce the time it takes to get insights and increase collaboration between business analysts, data engineers, and data scientists.

5. Turn Insights into Action

Power BI allows you to gain understanding of your data and turn that information into actions to make data-driven business decisions.

6. Real-time Stream Analytics

Power BI will enable you to perform real-time stream analytics. It helps you fetch data from multiple sources, including social media, or social engagement tools to get access to real-time analytics, so you are always ready to make business decisions based on your BI.

Power BI - Training Materials

Below is a collection of Microsoft Power BI training products to support public servants.

Virtual Training

"Virtual Training"

Additional Resources

Disclaimer: SSC provides these links to resources for your convenience. However, these resources reside outside of the Government of Canada and may not adhere to GC standards.

Learning Paths


Contact Us

M365 Training Feedback

Attributions and Sources

Attributions and Sources

References and other resources