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→Are we expected to change the authorized access points for an agent’s works and expressions (such as authorized access points for an author’s or a composer’s works), if the preferred form for the agent alone is different from the form used in the access points for the works and expressions?
[This message is not meant to put pressure on the institution working on a record, but simply to avoid having authority records remaining locked for no valid reason.]<br>
[This message is not meant to put pressure on the institution working on a record, but simply to avoid having authority records remaining locked for no valid reason.]<br>
== Are we expected to change the authorized access points for an agent’s works and expressions (such as authorized access points for an author’s or a composer’s works), if the preferred form for the agent alone is different from the form used in the access points for the works and expressions? ==
This situation is likely to happen when we delete duplicate authority records for an agent, in Canadiana. Applying the [[PFAN_-_Other_Documentation#Procedures_for_Duplicates|Procedure for duplicates]] may result in cases where the authorized access point for the author becomes different in the personal authority record and in the authority records for this author’s works and expressions. Although this situation is far from ideal, PFAN does not require cataloguers to modify all the authority records for works and expressions, to match the preferred form for the agent’s name, when they request that a duplicate record be deleted.
When the authority records for works and expressions are used, revised or updated, the access points for the agents, in those works and expressions records, will be modified, on an as-encountered basis, so that they are similar to <span style="color:red">the authorized access point</span> use in the author’s personal authority record.
<span style="color:red">Depending on their institution’s policies, the cataloguer may decide to apply the [[PFAN_-_Other_Documentation#Procedure_for_partial_modification_of_records_describing_works_and_expressions_.5BNEW.5D|Procedure for partial modification of records describing works and expressions]] in cases where the person’s access point was modified. When this policy is applied, it is not necessary to modify all the records representing the person’s works and expressions.
<span style="color:red">However, please note that new authority records being created for works and expressions must always be created using the preferred form for the agent’s name, whether or not existing authority records for works and expressions have been modified to correct the form of the authorized access point describing the agent. </span>
== How can I delete a record in Canadiana? ==
Only LAC staff is allowed to delete records in the Canadiana file.
The PFAN documentation includes some situations where deletion of records is expected, for instance in the Procedures for duplicates, and in the Manual (field 008/32).
For any type of situation not covered in the documentation, please send a request for deletion to [Mailto:pfansuppression-deletionfnap@bac-lac.gc.ca pfansuppression-deletionfnap@bac-lac.gc.ca], explaining the situation.
If any participant wants to run some tests, it is suggested that they do so in the “Saved – In Progress” file, to avoid having to use Canadiana numbers.
== Are we allowed to create or revise series authority records in Canadiana? ==
No, the creation or revision of series authority records is not yet allowed in the Canadiana file. This will not be possible until the training documentation on Series authorities has been created.
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''Last update: 2021-06-29 <!--(2021-06-29)-->
''Last update: 2022-01-25 <!--(2022-01-21)-->
[[Category:PFAN]]
[[Category:PFAN]]
