Changes

== Introduction ==

== Introduction ==

As the public service shifted abruptly to virtual in spring 2020, the Canada School of Public Service’s Event Management Services struck a ‘Going Virtual Tiger Team’ to explore effective options for the virtual delivery of its offerings, both in terms of '''experience design''', and the selection and '''integration of technologies'''. This portion of work will focus on a specific set of offerings: hosting virtual standalone gatherings, specifically '''meetings, collaborative sessions, corporate events, and conferences.''' Through this forum, employees at CSPS developed and curated a range of job-aids, placemats, checklists, and decks to meet operational needs. Below, you will find resources that might help your team continue to develop and delivery quality events in virtual spaces.

([[EFPC ressources - équipe spéciale de virtualisation|Veuillez trouver la version française de cette page ici]])

Please note that these resources are up to date as of '''August, 2020, unless otherwise indicated''' – MS Teams and other platforms continue to push updates on a regular basis. '''Many of these resources remain in progress, or continue to be road-tested around the School''' - feel free to use, adapt, or refine these resources as needed for the context of your team and work.  

 

Please note that these resources are up to date as of '''August 2020, unless otherwise indicated''' – MS Teams and other platforms continue to push updates on a regular basis. '''Many of these resources remain in development, or continue to be road-tested around the School''' - feel free to use, adapt, or refine these resources as needed for the context of your team and work.  

There are other helpful document and resource repositories that will support your team in remote and virtual collaboration, learning, and event design and delivery:

There are other helpful document and resource repositories that will support your team in remote and virtual collaboration, learning, and event design and delivery:

=== Platform-Specific Job Aids ===

=== Platform-Specific Job Aids ===

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{| class="wikitable mw-collapsible"

|+Microsoft Teams Resources

|+Microsoft Teams (MS Teams) Resources

|[[:File:MS Teams invitation placemat (EN & FR).pptx|Meeting Invitation Placemat]]

|[[:File:MS Teams invitation placemat (EN & FR).pptx|Meeting Invitation Placemat]]

|This placemat can be sent along with Outlook invitations for events or meetings in MS Teams. It outlines the basics meetings functions of Teams. (Document is EN/FR)

|This placemat can be sent along with Outlook invitations for events or meetings in MS Teams. It outlines the basic meeting functions of Teams. (Document is EN/FR)

|-

|-

|[[:File:MS Teams Meetings Interface (EN & FR).pptx|Meeting Interface Placemat]]

|[[:File:MS Teams Meetings Interface (EN & FR).pptx|Meeting Interface Placemat]]

|A quick outline of precautions and practices to secure Zoom meetings. EN only. Please note that this document has not been updated since early April 2020.

|A quick outline of precautions and practices to secure Zoom meetings. EN only. Please note that this document has not been updated since early April 2020.

|}

|}

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{| class="wikitable mw-collapsible"

|+WebEx Training Resources

|+WebEx Training Resources

|[[:File:How to navigate in Webex.pptx|How to Navigate in WebEx]]

|[[:File:How to navigate in Webex.pptx|How to Navigate in WebEx]]

|[[:File:Best Practices for Virtual Sessions.docx|Best Practices for Virtual Sessions]]

|[[:File:Best Practices for Virtual Sessions.docx|Best Practices for Virtual Sessions]]

|An overview of best practices for preparation, delivery, and post-session follow-up to small-scale virtual gatherings (EN)

|An overview of best practices for preparation, delivery, and post-session follow-up to small-scale virtual gatherings (EN)

|}

|}

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{| class="wikitable mw-collapsible"

|-

|-

|[[:File:FR - Les éléments essentiels de la facilitation - Juin 2020.pptx|Les éléments essentiels de la facilitation: Concevoir des rassemblements virtuels réussis]]  

|[[:File:FR - Les éléments essentiels de la facilitation - Juin 2020.pptx|Les éléments essentiels de la facilitation: Concevoir des rassemblements virtuels réussis]]  

|Introduction à trois éléments clés pour concevoir des rassemblements virtuels réussis

|Introduction aux trois éléments essentiels de la conception de rassemblements virtuels efficaces

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|-

|[[:File:AoH Guide to Hosting and Harvesting Meaningful Conversations in Virtual Spaces V1.0.pdf|A Guide to Hosting and Harvesting Meaningful Conversations in Virtual Spaces]]

|[[:File:AoH Guide to Hosting and Harvesting Meaningful Conversations in Virtual Spaces V1.0.pdf|A Guide to Hosting and Harvesting Meaningful Conversations in Virtual Spaces]]

|[[:File:MsTeams Meeting for Briefings - lessons learned.docx|MS Teams Meetings for Briefing - Lessons Learned]]

|[[:File:MsTeams Meeting for Briefings - lessons learned.docx|MS Teams Meetings for Briefing - Lessons Learned]]

|Reflections on an early MS Teams Briefings to identify areas for improvement (Document is EN only)

|Reflections on an early MS Teams Briefings to identify areas for improvement (Document is EN only)

|}

|}