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ISC - Material & Assets Management Directorate (view source)

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== Welcome to the Materiel and Asset Management Directorate (MAMD) ==
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The Materiel and Asset Management Directorate ('''MAMD''') is a central authority within '''Indigenous Services Canada (ISC)''' responsible for overseeing the efficient, sustainable and accountable management of departmental assets. Its role is to establish a clear strategic framework to guide activities related to materiel, assets, fleet, investment projects, and greening initiatives, in accordance with Treasury Board Secretariat ('''TBS''') requirements.
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=='''''Welcome to the MAMD GCwiki page'''''==
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== Who we are ==
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Reporting to the '''Chief Financial, Results and Delivery Officer (CFRDO)''', '''MAMD''' exercises functional authority delegated by the '''Deputy Minister (DM)'''. It develops and issues departmental policies, directives and operational instruments in key areas related to the management of physical and real property assets. MAMD acts as a strategic hub aligning operational needs with federal planning, procurement, and investment frameworks.
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== Our mission ==
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To provide ISC employees and managers with a clear, consistent and adaptive framework for managing departmental resources, while promoting compliance, efficiency, transparency and innovation across all sectors and regions of the department.
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The '''Material and Asset Management Directorate (MAMD)''' is responsible for the efficient and sustainable management of the department's movable assets, furniture, equipment, and vehicles. Our team ensures that material resources are administered in compliance with Treasury Board policies and directives, while supporting the operational needs of departmental sectors.
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== What we do ==
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* Develop departmental policies related to materiel, inventory, real property, fleet and capital investment projects. 
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* Delegate and oversee functional authorities within these areas to sectors and senior officials, with DM approval. 
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* Publish support tools (manuals, guides, instructions) to assist employees in their daily responsibilities. 
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* Collaborate with internal partners to ensure consistency and integration of departmental practices.
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* Monitor policy implementation and recommend updates in line with evolving departmental and central agency priorities.
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Our mandate is to ensure optimal management of the asset lifecycle—from acquisition to disposal—including their use, maintenance, and inventory. We implement responsible management practices that promote sustainability, compliance, and efficiency.
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== Areas of responsibility ==
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'''MAMD''' is responsible for coordinating the following activities across the department:
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== '''''Our Services:''''' ==
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* Investment planning and asset management 
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* [[SAC - Materiel and Asset Management Directorate - Acquisition Card|Acquisition cards]] 
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* [[SAC - Materiel and Asset Management Directorate - Relocation Services|Relocation services]] 
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* Acquisition, maintenance and disposal of assets 
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* Inventory control and asset write-offs 
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* Real property management 
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* Project and infrastructure program management 
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* Fleet management (vehicles, marine vessels, unmanned aerial systems) 
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* Asset insurance 
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* Integration of sustainable development principles in asset management 
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* Support for departmental procurement processes 
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===<u>[[ISC - Material & Assets Management Directorate - Environmental Management|Environmental Management]]</u>===
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== How our strategic framework works ==
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MAMD's strategic framework is based on structured delegation of functional authority. The '''Deputy Minister''' assigns the '''CFRDO''' responsibility for developing and enforcing policies in the areas listed above. Other assistant deputy ministers or senior officials may obtain authority to develop policies in these areas, provided they consult the '''CFRDO''' and receive formal approval.
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*Lead the departmental implementation of Green Procurement and related targets, and report on progress in achieving these objectives.
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Regional procedures may be published locally as long as they do not contradict departmental or central agency policies.
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*Lead employee engagement activities on environmental awareness, including organizing departmental events related to greening government operations, environmental stewardship, and delivering related training.
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*Oversee the implementation and training of Emissions Reporting Software for the department, and report on the reduction of greenhouse gas (GHG) emissions from fleet and real property.
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*Lead the implementation of the departmental Net-Zero Climate-Resilient Real Property Portfolio Plan, to assess and mitigate climate risks to departmental assets and report on progress in achieving the plan’s expected outcomes.
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===<u>[[ISC - Material & Assets Management Directorate - Real Property, Assets, and Fleet Management|Real Property, Assets, and Fleet Management]]</u>===
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All policies must be reviewed every 3 to 5 years, and all functional domains must undergo a full review every 5 years to ensure continued relevance.
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*Develop, maintain, and provide advice on departmental policies, procedures, and best practices related to real property, assets, and fleet management.
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== Why it matters ==
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*Provide technical support for real property projects (e.g., divestiture, operations & maintenance projects), and advice on the interpretation and application of real property policies.
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Effective materiel and asset management enables '''ISC''' to:
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*Coordinate ISC and CIRNAC responses to PSPC Notices of Excess Federal Real Property and respond to requests from other government departments regarding Aboriginal Titles and Rights in the context of federal disposal processes.
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* comply with federal laws and policies
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*Support the management of capital assets (valued at $10,000 or more) and non-capital assets (valued under $10,000).
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* optimize the use of public resources 
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*Maintain asset records in the SAP Financial System and provide SAP user training.
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* promote transparency, traceability and accountability 
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*Support the fleet management lifecycle, including planning, acquisition, operations, maintenance, and disposal.
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* ensure safe, functional and sustainable workplaces 
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* support Canada’s sustainable development goals 
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===<u>[[ISC - Material & Assets Management Directorate - Planning, Acquisition Card, and Relocation|Planning, Acquisition Card, and Relocation]]</u>===
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== Best practices in asset management ==
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'''Key principles to apply across the department:'''
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* Plan asset acquisitions based on actual operational needs 
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* Document and record all asset movements or changes 
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* Use approved departmental tracking tools (SAP, inventory, authorized forms) 
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* Promote reuse, repair or recycling whenever feasible 
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* Consult '''MAMD''' for any initiative involving assets, fleet or real property projects 
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*Provide [[ISC - MAMD - Planning, Acquisition Card, and Relocation - Acquisiton Card|''<u>Acquisition Card</u>'']] training to ISC, CIRNAC, and CanNor employees.
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== Learn more ==
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*Liaise with internal communications for the dissemination of relevant information.
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For more information, consult:
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*Manage [[ISC - MAMD - Planning, Acquisition Card, and Relocation - Relocation Services|''<u>Relocation Services</u>'']] and support, including coordination with central agencies and third-party suppliers.
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* [https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32504 Policy on the Planning and Management of Investments – TBS] 
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*Manage Acquisition Card services and support, including liaising with ISC/CIRNAC and financial institutions.
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* [https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=12042 Policy on Materiel Management – TBS]
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* [https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=12041 Policy on the Management of Real Property – TBS] 
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===<u>[[ISC - Material & Assets Management Directorate - Procurement Operations|Procurement Operations]]</u>===
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== Contact us ==
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For any questions regarding policies, responsibilities or asset management tools:
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*Ensure the delivery of procurement functions in compliance with government contracting policies and regulations, while meeting operational requirements.
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*Develop and administer a full range of contractual agreements, provide strategic advice to all sectors and levels, prepare solicitation documents, establish standing offers and supply arrangements, award and manage contracts, lead negotiations, approve agreements, and process contract amendments (including departmental standing offers).
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*Ensure integrity in exercising contracting delegations, including Exceptional Contracting Limit Authorities.
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*Manage relationships with the supplier community, including debriefing unsuccessful bidders.
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*Provide procurement presentations to clients.
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*Liaise with PSPC on contracts executed by PSPC on behalf of ISC, CIRNAC, and CanNor.
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===<u>[[ISC - Material & Assets Management Directorate - Procurement Policies and Reporting|Procurement Policies and Reporting]]</u>===
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*Develop and maintain ISC policies, processes, templates, and supporting tools for contracting and procurement activities.
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*Provide targeted procurement and SAP training across Canada to enhance competence, capacity, and compliance in procurement and material management functions.
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*Provide expert advice and dispute resolution related to contracting and procurement.
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*Manage policies and procedures for purchase orders, pre-contractual work, and unmatched payments.
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*Report to central agencies and the general public on departmental procurement activities, including the quarterly Proactive Disclosure of Contracts.
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*Report on PSIB departmental targets for ISC, CIRNAC, and CanNor.
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*Act as the departmental representative on various advisory committees and working groups related to assets, real property, greening government operations, and the procurement community of practice, as well as being the primary point of contact with central agencies on matters related to assets and acquired services.
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=='''''Contact Us'''''==
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For any inquiries or requests for information:
      
'''Email:''' [mailto:mamd-dgmb@sac-isc.gc.ca mamd-dgmb@sac-isc.gc.ca]
 
'''Email:''' [mailto:mamd-dgmb@sac-isc.gc.ca mamd-dgmb@sac-isc.gc.ca]
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