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→Procedures for Duplicates
Example :
Example :
<div style="font-family:courier new; padding-right:25px; padding-left:15px; padding-top:10px; padding-bottom:10px; line-height:1.4; border:1px solid #eaecf0; background-color:#f8f9fa;">035 ## (CaQQLA)XX4513984</div>
<div style="font-family:courier new; padding-right:25px; padding-left:15px; padding-top:10px; padding-bottom:10px; line-height:1.4; border:1px solid #eaecf0; background-color:#f8f9fa;">035 ## (CaQQLA)XX4513984</div>
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<li type="a"><span style="color:red">Add a variant form (4XX) based on the form of name or title used as the authorized access point in the record to be deleted (whether it’s been evaluated or not), if it is considered a useful variant form for the record that will be retained. Please note the following:</li>
*<span style="color:red">Do not systematically add as a variant form (4XX) the authorized access point present in the record to be deleted. Keep in mind the instructions in the Participant’s Manual: « Do not add references solely for automatic conflict detection and updating of bibliographic records » . (See the [[PFAN_-_Participant%27s_Manual#Cross-references_.284XX_and_5XX.29_.5BNew.5D | Participant’s Manual, Cross-references (4XX et 5XX)]].)
*<span style="color:red">Cataloguers must make sure that a variant form deemed useful in the record to be retained is a valid RDA access point and is established according to PFAN practices. For instance, if the authorized access point includes a date of birth, this date must also appear in the cross-reference, even if this form is derived from an authorized access point that did not include a date of birth (in the record to be deleted). The reverse is also true: normally, dates are not included in variant forms if not present in the authorized access point, unless a date is added to resolve a conflict between this variant form and an authorized access point in another record. Another example: in a name-title access point, the name element must be identical to the authorized access point for the agent, even if the form of this access point was different in the record to be deleted.
*<span style="color:red">Use subfield $w when appropriate, that is, when the variant form is absolutely identical to the authorized access point in the record to be deleted. Subfield $w may be used in more than one 4XX field. Since the variant form must be a valid RDA access point, code nnea should not be used.</span>
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<li type="a">Copy into the record to be retained all information or fields present in the record to be deleted and judged to be useful to retain.</li>
<li type="a">Copy into the record to be retained all information or fields present in the record to be deleted and judged to be useful to retain.</li>
<ol>
<ol>
<li type="a">Add a 667 field containing the note "Notice doublon, signalée pour suppression car remplacée par [numéro Canadiana de la notice à conserver] ([date]). »</li>
<li type="a">Add a 667 field containing the note "Notice doublon, signalée pour suppression car remplacée par [numéro Canadiana de la notice à conserver] ([date]). »</li>
Exception: Use the OCLC control number when the Canadiana numbers in the record to be retained and the record to be deleted are identical.
<li type="a">If there is no 016 field, add one using the number '''0000X0000F'''. This is a generic number intended to be used in all duplicate records to be deleted that do not contain a Canadiana and only in these records. Adding this number is necessary so that the record can be saved. </li>
<li type="a">If there is no 016 field, add one using the number '''0000X0000F'''. This is a generic number intended to be used in all duplicate records to be deleted that do not contain a Canadiana and only in these records. Adding this number is necessary so that the record can be saved. </li>
<li type="a">If there is already a field 016 with a Canadiana number, do not change field 016. </li>
<li type="a">If there is already a field 016 with a Canadiana number, do not change field 016. </li>
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''Last update: 2023-03-09''<!--(2023-03-03)-->
''Last update: 2024-03-14''<!--(2024-03-14)-->
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