About vExpo/Roles and Responsibilities

About vExpo

Roles and Responsibilities

FAQ's

The Team Behind vExpo...

Event Host As the event host, your main responsibility is to provide the vExpo team with the final content and images to be integrated into the vExpo. For this, your role will be to: Provide the event branding/look and feel to be incorporated as part of the lobby colors. Create the final design of the images to be included in the lobby 3D scene (banners and presentation screen). Link: Design your Lobby Visual Ensure that all content available through the lobby meets the content requirements. Link: vExpo Content Requirements Provide a list of the kiosks to be included in the vExpo exhibit area. Submit final content (i.e., links, images, text) prior to the submission deadline, using the content submission form. Link: vExpo Lobby Content Submission Form Request permission from kiosk owners to include their existing kiosk in your vExpo event (where applicable). Coordinate and manage all event logistics and 3rd party applications (e.g., registration, promotion, webcast, networking tool). Review the live version of your vExpo (on test environment) and give the go-ahead to launch in production.

Kiosk Owner As kiosk owner, your main responsibility is to design your kiosk and integrate your final visuals and content into the Kiosk vBuilder self-serve tool to create your kiosk. For the development of a kiosk, your role will be to: Coordinate with your team, management and departmental communications team, what content and visuals should be included in your kiosk. Create the final kiosk design, following the kiosk design guidelines. Link: Kiosk Design Guidelines Translate and request a linguistic review of all final kiosk content. Ensure that all content available through the kiosk meets the content requirements. Link: vExpo Content Requirements Obtain final approvals from management and your internal communications team on the final kiosk content and design. Create your 3D kiosk using the vBuilder self-serve tool. Review the live version of your kiosk (on test environment) and give the go-ahead to publish the kiosk. Let the vExpo team know if updates are required to the kiosk (e.g., broken link).

Tech Lab The vExpo team is responsible for the technical development of the vExpo event platform, including the virtual lobby and kiosks. When working with us to get your vExpo ready for your event, our role will be to: Establish the vExpo submission deadlines. Adjust the lobby colors to match the event’s look and feel, as needed. Integrate the visual elements (banners and presentation screen), text and links to content as part of the lobby. Work directly with event hosts and kiosk owners to update their lobby and kiosks, as needed. Provide the final vExpo event and kiosk URLs prior to the event. Provide analytics on the use of your vExpo following the event. Support you and answer your questions throughout the various stages of the process. .