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OneTeamGovCanada-GouvEnsembleCanada (view source)

Revision as of 13:54, 21 November 2019

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'''5 -''' Bring a device so you can stay connected (Wi-Fi is provided PASSWORD), unconference organizers will also have walkie-talkies and be roaming around

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'''6 -''' '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Volunteer_Roles_-_What_is_Expected_Of_Me.3F|Volunteer role descriptions]]''' and the '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Unconference_Schedule|master schedule]]''' are below - check them out before you start! If you are facilitating and taking notes please take a look at the Breakout Session Guide

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'''6 -''' '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Volunteer_Roles_-_What_is_Expected_Of_Me.3F|Volunteer role descriptions]]''' and the '''[[:en:OneTeamGovCanada-GouvEnsembleCanada#Unconference_Schedule|master schedule]]''' are below - check them out before you start! If you are facilitating and taking notes please take a look at the '''''Breakout Session Guide'''''

'''7 -''' At the end of the day, as participants exit the venue, we want to make a ‘corridor of volunteers and high-fives’ to thank everyone as they leave. We will line up at '''TIME''' outside of the ‘'''XX'''’!

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* You will be given a white t-shirt with the OneTeamGov logo. Informal is fine. Dress for the weather. '''Top tip: comfy clothes, comfy shoes, and note that the t-shirts are unisex style.'''

* The full volunteer schedule will be posted, please let Colleen and Kayleigh know if you hit any snags, or have any questions, issues, or concerns! You can text us on the day of!

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== '''Brief Schedule of the Day''' ==

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~~== '''Self-Care''' ==~~

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~~It will be a big and busy day, so remember take care of yourself and your own well-being. It is okay to take a pause for a while!~~

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There will be a quiet space ('''WHERE''') as well as a volunteer room ('''WHERE''') available to you. When participants are in sessions, expect the main areas to be a bit more on the quiet side as well.

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~~If you are in need of support at any time, or need to switch roles, feel free to drop a message or call Colleen (819-360-0852) or Kayleigh (506-654-3907). We are here to look after you, too!~~

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== '''Brief ~~Unconference~~ Schedule of the Day''' ==

* 7:00 Volunteer Room is ready to welcome you and you can pick up your t-shirt! Please be early for your shift!

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* '''16:45''' *** Volunteers line up at 4:45 for high five line

* '''17:00''' CLEAN UP! If you can stay a bit longer and help us that would be amazing! Thank you!

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== '''Self-Care''' ==

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It will be a big and busy day, so remember take care of yourself and your own well-being. It is okay to take a pause for a while!

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There will be a quiet space ('''WHERE''') as well as a volunteer room ('''WHERE''') available to you. When participants are in sessions, expect the main areas to be a bit more on the quiet side as well.

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If you are in need of support at any time, or need to switch roles, feel free to drop a message or call Colleen (819-360-0852) or Kayleigh (506-654-3907). We are here to look after you, too!

== '''Code of Conduct''' ==

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The OneTeamGov Global Unconference Team is committed to maintaining a safe, harassment-free space for all of our participants. This includes maintaining a positive and inclusive space where '''everyone is welcome and human rights are respected''', regardless of who they are. This means respect for all aspects of people including age, gender, race, ethnicity, religion/no religion, national origin, language, education, body size, political affiliation, sexual orientation, gender identity/expression and creativity, physical and mental ability, and socio-economic status.

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The OneTeamGov Global Unconference Team is committed to maintaining a safe, harassment-free space for all of our participants. This includes maintaining a positive and inclusive space where '''everyone is welcome and human rights are respected''', regardless of who they are. This means respect for all aspects of people including age, gender, race, ethnicity, religion/no religion, national origin, language, education, body size, political affiliation, sexual orientation, gender identity/expression and creativity, physical and mental ability, and socio-economic status.

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We will not tolerate harassment of conference participants in any form.

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'''Please refer to the official [https://oneteamgov.ca/index.php/about-us/ OneTeamGov Code of Conduct] ~~for specific details~~.'''

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'''Please refer to the official [https://oneteamgov.ca/index.php/about-us/ OneTeamGov Code of Conduct].'''

== '''Volunteer Roles - What is Expected Of Me?''' ==

{| class="wikitable"

|'''Role'''

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|~~'''Description'''~~

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|

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|

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|'''Registration'''

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~~Pre-Function 2B~~

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|- Greet and register participants when they arrive

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|~~- Registering participants when they arrive at the WHERE~~

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- Greet and ~~check-in~~ participants as they arrive ~~(check-in via iPad)~~

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- Provide participants a lanyard/name tag, encourage them to write their name/info etc. ~~and grab a swag bag (swag bags will be ready on tables set up behind the registration volunteers!)~~

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- Provide participants a lanyard/name tag, encourage them to write their name/info etc.

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- Let participants know ~~that water and coffee will be available all day in~~ the ~~WHERE,~~ and ~~XXX for lunch~~

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- Let participants know where the washrooms are and answer any questions they might have

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- When registration is complete, you will change to a different role as a floor ~~walkers~~/greeter

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- When registration is complete, you will change to a different role as a floor walker/greeter

'''Team Leader: Ashley Evans''' '''|''' Call/text: 204-228-7373 | Walkie-talkie

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|NAMES HERE

|-

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|'''~~Floor Walkers/~~Greeters'''

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|'''Greeters'''

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|- Interact with participants and help to answer any questions they may have about the event/venue

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~~Distributed on both the 1st and 2nd floor~~

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- Direct participants to rooms, washrooms (familiarize yourself with the floor plans)

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|- ~~Interact with~~ participants ~~and help~~ to ~~answer any questions they may have about~~ the ~~event/venue~~

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- ~~Direct participants to rooms~~, ~~washrooms, refreshments (familiarize yourself with the floor plans)~~

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- Helping with questions that might come up, running and fetching things as required

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- ~~Helping with questions~~ that ~~might come up, running~~ and ~~fetching things as required~~

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- Ensure that each room has a facilitator and note-taker at the start of each breakout session

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~~- Please try~~ and ~~space yourselves out around the venue~~!

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- Put the name of the session on the door AND collect the flip chart paper from the last session and ensure it is labelled

'''Team Leader: Colleen Tiernan |''' Call/text: 819 360 0852 | Walkie-talkie

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|NAMES HERE AM

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NAMES HERE PM

|-

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|'''Park Volunteers'''

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|'''Park Volunteers'''

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|- The Park is a space to convene and to CONNECT, REFLECT, and INTEGRATE. The day will be opened and closed there.

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~~In the Park –~~

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~~Salon A-B~~

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|- The ~~Heart~~ is a space to convene and to CONNECT, REFLECT, and INTEGRATE. The day will be opened and closed there.~~~~

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- Throughout the day, the heart is an open space with a variety of activities for conversations, creativity, and quiet reflection such as a meditation space, Serious Lego, colouring and campfire conversations

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- ~~This~~ is a ~~role~~ for ~~interacting with our guests~~ and ~~answering any~~ ~~questions they may have about the activities~~

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- Throughout the day, the park is an open space with a variety of activities for conversations, creativity, and quiet reflection such as a meditation space, Serious Lego, etc.a

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- ~~Directing people to rooms, washrooms, refreshments (familiarize yourself~~ with the ~~floor plans)~~

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- This is a role for interacting with our guests and answering any questions they may have about the activities

- Helping with questions that might come up, running and fetching things as required

'''Team Leader:''' '''Joël Bourgeoys |''' Call/text: 613-415-8036 | Walkie-talkie

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|CHECK WITH JOEL DO YOU NEED EXTRA HERE?

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~~|'''Accessibility Support'''~~

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|'''Breakout Teams'''

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|- Some of our attendees have special kinds of needs, so you may be allocated to provide support, or to be generally available to help out, if that’s what our attendees prefer- Expect this to be more of a 'flexible', as needed role!

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~~Question for Col- was there a space on the registration to share any accessibility needs? Cannot remember..~~

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~~'''Team Leader: Colleen Tiernan |''' Call/text: 819 360 0852 | Walkie-talkie~~

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|-

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|'''Breakout ~~and Park Session~~ Teams'''

- '''Facilitator'''

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- '''Note-taker'''

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~~- '''Usher'''~~

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|- This role includes working as a team to convene, facilitate, and record the discussions of the breakout sessions (one team per room)

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~~'''''Sessions take place in 1st and 2nd floor, various rooms'''''~~

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|- This role includes working as a team to convene, facilitate, and record the discussions of the ~~Breakout and Heartbeat~~ sessions (one team per room)~~, see “SCHEDULE”, (<nowiki>http://shorturl.at/fCJ39</nowiki>)~~

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- The Facilitator will guide the 55-minute discussion, enabling participants to discuss and generate (1) a shared understanding of the topic, (2) opportunities and challenges related to it, and (3) practical actions to address them. A guide will be provided to Facilitators with suggested techniques to help the discussions along.

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~~- The Facilitator will [deal with sticky notes / summarize the convos...etc]~~

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~~- The Usher will put the name of each session/topic on the door~~

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~~- The Usher will take a picture of the group participating in the session (extra points for fun/creativity!)~~

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- The Note-taker will capture the points of the discussion, including the room’s understanding(s) of the topic, opportunities and challenges, and practical actions. A laptop/tablet will be available in each room and.

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- The ~~Note~~-~~taker will also keep time~~

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- The Facilitator will guide the 55-minute discussion, enabling participants to discuss and generate (1) a shared understanding of the topic, (2) opportunities and challenges related to it, and (3) practical actions to address them.

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- ~~There is one~~ laptop for ~~note-taking~~ in ~~every breakout room~~

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- The Note-taker will capture the points of the discussion, including the room’s understanding(s) of the topic, opportunities and challenges, and practical actions. A laptop/tablet will be provided in each room. A Google doc and folder will be set up for you to record the discussion. Please ensure the notes are saved in the Google docs folder

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- ~~A Google doc~~ and ~~folder will be set up for you to record~~ the ~~discussion. Please ensure the notes are saved~~ in the ~~Google docs folder~~, ~~and share the group photo on the Slack Channel that will be provided.~~

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- The Note-taker will also keep time and take a picture of the group participating in the session, please send to

'''Team Leaders:'''

'''Joël Bourgeoys |''' Call/text: 613-415-8036 | Walkie-talkie

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|SEE POSTED SCHEDULE

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~~'''John Kenny~~ |~~''' Call/text: 613-301-7837 | Walkie-talkie~~

|-

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|'''Tidying Up'''

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|'''Tidying Up'''

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'''(~~All volunteers~~ available'''!)

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'''(Calling anyone available'''!)

|- We appreciate your time, and understand if you cannot stay, but we hope to have as many volunteers as possible stick around after the event to help us leave the venue in a good state!

'''Team Leader: Colleen Tiernan |''' Call/text: 819 360 0852 | Walkie-talkie

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|NAMES HERE

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Anyone else available that can stick around is welcome! Thank you!

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== '''~~Map~~''' ==

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== '''Floor Plan of Building''' ==

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~~Venue map?~~

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Floor Plan ...

== Social Media ==

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'''Wi-Fi:''' Network: VictoriaConference / Password: OTGG

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== Questions & Answers ==

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# '''''Are note takers responsible to type of the flip charts, what is expected of us in this role?'''''

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#* The idea is to capture collective insights from the breakout conversation, we are not expecting note takers to take on the reporting of the posted material/flip charts, etc. (that will be done later, you don’t have any homework)

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#* There will be laptops provided in the session rooms, a template started to assist you, the notes will be saved in a google docs folder

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#* *** IMPORTANT *** IF you use a flip chart, please record your session topic and room number for record keeping

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# '''''What are you expecting in terms of facilitation?'''''

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#* There is no ‘one way’ to facilitate the session, you don’t need to be an expert facilitator

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#* There will be flipcharts and sticky notes in the room if you want to use these, BTW please/please use flipchart markers not sharpies (sharpies write on walls through flip chart paper!! EEEK!)

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#* You can use a wide range of different techniques, from an organic conversation with no structure, all the way to an experienced facilitator using the 1-2-4-All approach (see Breakout Session Guide)

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#* In a nutshell our aim is to facilitate a shared understanding, exploration of opportunities, and to id practical actions (check out the break session guide for more details)

Colleen.tiernan

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