Application Portfolio Management (APM)

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IT Expenditure

Application Portfolio Management (APM)

IT Plan

FAQs

Overview

Context

• TBS Report on the State of Aging IT (2010) affirmed that Application Portfolio Management is not consistently practiced GC-wide, thereby supporting the need for a formalized approach for the management of applications.
• 75% reside in the back-office, many are home-grown, solve the same business needs and do not leverage enterprise opportunities
• Efficiencies can be realized by consolidating and standardizing back-office applications in order to redirect resources towards the renewal of aging systems & towards government priorities

GC Applications Inventory

List of GC applications based on departmental reporting.

Strategy Components

Expected Outcomes

• Improve the maturity of application portfolio management practices across government to provide a holistic view of the GC applications landscape and related risks and investments
• Support government-wide strategies on the renewal & ever-greening of aging applications that are both economical and ensure the continuity of services to Canadians
• Implement multi-year investment planning for applications that is interlocked with corporate risk and investment planning to direct investments towards government priorities

APM to focus IT investments to best meet business objectives, with an acceptable level of risk and at a reasonable cost.

Guidance

APM 2018 Guidance Documents

• Application Portfolio Management General User Guide has an overview of what APM is and a description of mission criticality.
  • The Aging IT Application Assessment details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
  • The Application Lifecycle Management Assessment details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
  • APM Module Guide (CA Clarity is the system used for APM)
• Frequently Asked Questions (FAQ)
• Data Model
• Data Loader Template
• List of GC applications based on departmental reporting.
• Index of pages and files about APM on GCPedia

Previous Guidance Documents

• Application Portfolio Management Strategy - replaced by Application Portfolio Management User Guide
• Application Portfolio Management Aging IT Assessment - replaced by Aging IT Application Assessment
• Application Lifecycle Management - replaced by Application Lifecycle Management Assessment
• Application Portfolio Classification Tool - replaced by Departmental Results Framework, see the Data Requirements section of the Application Portfolio Management User Guide
• Definitions - included in Application Portfolio Management User Guide, and Application Lifecycle Management Assessment
• APM Data Model Clarity 3.0.6 (Updated 2016-06-24) - outdated, new model included in APM Module Guide
• Clarity User Guide - replaced by APM Module Guide

Presentations

• CIOC APM Presentation - Dec 14, 2012
• GTEC APM Presentation - Oct 8-9, 2013
• CIOC APM Presentation - Apr 22, 2013
• CA Day - Jun 5, 2014
• GC Enterprise Security Architecture: APM in the GC - Nov 20, 2014

Useful Links

• STRATEGY COMPONENTS' references
  • GOVERNANCE
    • GC IM/IT Strategic Plan
    • GC Enterprise Architecture Review Board (GC_EARB)
    • Recommended software by domain
  • PORTFOLIO CLASSIFICATION
    • Departmental Results Framework.
    • GC Application Capability Model v2.1 (features classification)
  • AGING IT ASSESSMENT
  • LIFECYCLE MANAGEMENT
  • IT PLAN

• Guidance documents
  • Application Portfolio Management User Guide has an overview of what APM is and a description of mission criticality.
  • The Aging IT Application Assessment details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
  • The Application Lifecycle Management Assessment details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
  • APM Module Guide (CA Clarity is the system used for APM)
    • Frequently Asked Questions (FAQ)
    • Data Model
    • Data Loader Template

Related pages Enterprise Portfolio Strategy Index of pages and files about APM on GCPedia News and Events on GCconnex * APM Community Group

Need help? Contact us. ZZCIOBDP@tbs-sct.gc.ca Enterprise Architecture Community of Practice GCconnex