Application Portfolio Management (APM)

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IT Expenditure

Application Portfolio Management

IT Plan

FAQs

Please note that all communication and documentation will be shared through GCxchange moving forward. Register through the following link: gcx-gce.gc.ca. Once registered, join our community by becoming a member: GC Application Portfolio Management Community
Veuillez noter que toutes les communications et la documentation seront partagées via GCxchange à l'avenir. Inscrivez-vous via le lien suivant : gcx-gce.gc.ca. Une fois inscrit, rejoignez notre communauté en devenant member: Communauté de la Gestion du portefeuille des applications du GC

Overview

Context

• TBS Report on the State of Aging IT (2010) affirmed that Application Portfolio Management is not consistently practiced GC-wide, thereby supporting the need for a formalized approach for the management of applications.
• 75% reside in the back-office, many are home-grown, solve the same business needs and do not leverage enterprise opportunities
• Efficiencies can be realized by consolidating and standardizing back-office applications in order to redirect resources towards the renewal of aging systems & towards government priorities

GC Applications Inventory

List of GC applications based on departmental reporting.

Strategy Components

Expected Outcomes

• Improve the maturity of application portfolio management practices across government to provide a holistic view of the GC applications landscape and related risks and investments
• Support government-wide strategies on the renewal & ever-greening of aging applications that are both economical and ensure the continuity of services to Canadians
• Implement multi-year investment planning for applications that is interlocked with corporate risk and investment planning to direct investments towards government priorities

APM to focus IT investments to best meet business objectives, with an acceptable level of risk and at a reasonable cost.

Guidance

APM 2018 Guidance Documents

• Application Portfolio Management General User Guide has an overview of what APM is and a description of mission criticality.
  • The Aging IT Application Assessment details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
  • The Application Lifecycle Management Assessment details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
  • APM Module Guide (CA Clarity is the system used for APM)
• Frequently Asked Questions (FAQ)
• Data Model
• Data Loader Template
• List of GC applications based on departmental reporting.
• Index of pages and files about APM on GCPedia

Previous Guidance Documents

• Application Portfolio Management Strategy - replaced by Application Portfolio Management User Guide
• Application Portfolio Management Aging IT Assessment - replaced by Aging IT Application Assessment
• Application Lifecycle Management - replaced by Application Lifecycle Management Assessment
• Application Portfolio Classification Tool - replaced by Departmental Results Framework, see the Data Requirements section of the Application Portfolio Management User Guide
• Definitions - included in Application Portfolio Management User Guide, and Application Lifecycle Management Assessment
• APM Data Model Clarity 3.0.6 (Updated 2016-06-24) - outdated, new model included in APM Module Guide
• Clarity User Guide - replaced by APM Module Guide

Presentations

• CIOC APM Presentation - Dec 14, 2012
• GTEC APM Presentation - Oct 8-9, 2013
• CIOC APM Presentation - Apr 22, 2013
• CA Day - Jun 5, 2014
• GC Enterprise Security Architecture: APM in the GC - Nov 20, 2014

Training and Events

The latest information about training and events is on the APM GCconnex group.

Date	Session	Agenda	Training Materials or Minutes
2018-07-13	APM 2018 data model feedback session	Event agenda	Meeting Summary 2018-07-13
2017-05-25 9:30am-11:30am	APM Community Meeting	0. 9:30-9:40am Introductions All 1. 9:40-10:00am GC APM Open Data Pilot Update Troy M (TBS) / Karri C (TBS) 2. 10:00-10:20am GC APM scope, terms and timelines Troy M (TBS) 3. 10:20-11:00am Community topic: APM user guide 4. Community topic: location of designated sites Community topic: TBS risk factors and their weights used for “Technical Condition” and “Business Value” assessments Community topic: How are other departments collecting data? 5. 11:00-11:10am Open source APM introduction Johanne JB (STAT CAN) / Gabriel C (SSC) / Nathan D (AGR) 6. 11:10-11:20am GC EARB introduction Gavin B (TBS) 7. 11:20-11:30am Roundtable All	https://gcconnex.gc.ca/discussion/view/26678602/gc-apm-meeting-gc-gpa-reunion
2016-04-18 2:30pm-4pm	APM 2016 Training	2:30-2:50pm - Overview of APM 2016 2:50-3:05pm - CBAS Overview 3:05-3:20pm - BCP and Service Overview 3:20-3:40pm - CFIA Presentation of the Data Asset Inventory Project 3:40-4:00pm - Discussion on scope of APM 2016 items, and general Q&A	Service Relationship to Applications APM 2016 FAQ APM 2016 Callout Letter APM 2016 Overview APM FAQ for Business Continuity Management CFIA - IADS IAU Data Asset Inventory CFIA Data Asset Inventory Survey Questions CFIA Data Asset Inventory Callout
2015-09-29 10:30am-12pm	APM 2015 Training / Formation sur la GPA de 2015	Overview of APM 2015 / Aperçu du APM 2015	APM 2015 FAQ GPA 2015 - Foire aux questions APM 2015 Callout Letter Lettre d’appel sur la GPA 2015 APM 2015 Training Guide Guide de formation sur la GPA de 2015
2015-08-11 or/ou 2015-08-13 1:30pm-2:30pm	La migration de l’application Windows Server 2003 (WS2K3) / Windows Server 2K3 Migration	Overview of the Windows Server 2003 Retirement Program / Aperçu du programme de retraite de Windows Server 2003 Progress Reporting using APM / Rapports d'étape en utilisant GPA	Callout - Appelle - Windows Server 2K3 Migration Orientation Session v3 - EN Séance d’orientation v3 - FR
2015-08-12 10:30am - 12pm or/ou 2015-08-17 1:30pm - 3pm	Collection des données pour la migration de l’application Windows Server 2003 (WS2K3) / Windows Server 2K3 Migration Data Collection	Intro to Application Portfolio Management (APM) / Introduction à la gestion de portefeuille d'applications (GPA) Preparing the data submission / Préparation de la soumission de données	Windows Server 2003 Application Migration Data Entry Guide v3 - English Guide d'entrée de données pour la migration de Windows Server 2003 v3 - français
2014-12-17 3:00pm-4:30pm	2014 APM Orientation Session	Session 1: Contingency planning Session 2: Essential Applications Mapping	Contingency planning Essential Applications Mapping Essential Applications Update Presentation to CIOC - April 2015
2014-12-02 2:30pm-4:30pm	2014 APM Orientation Session	Session 1: Overview	APM Requirements Overview
2014-03-27 1:00pm-3:00pm	APM 2013-14 - TIME & Lessons Learned	Session 1: Mission Critical Analysis Session 2: Demo IT Planning & MAF linkages Session 3: Lessons Learned	Agenda MC Analysis MAF AoM IT
2013-10-30 10:00am-12:00pm	APM Training Orientation Session Data Loader Tips, Application Data QA, Portlet Configuration and Exporting Data	Session 1: Introduction/Compilation of Data Loader feedback Session 2: Performing your Quality Assurance - Tombstone Info/Ifrastructure Info Session 3: Performing your Quality Assurance - Assessments and Final Approval Session 4: Configuring Portlets Session 5: Exporting Data to Excel and Reporting	Agenda Compilation of Data Loader Feedback SSC Quality Assurance Approach IC Reporting Summary
2013-06-21 2:00pm-4:00pm	Part 2: Application Portfolio Management: - Aging IT, Data model	Session 1 - Recap -Introduction, APM Overview and Lifecycle Assessment Methodology Session 2 - Data Model: General information Session 3 - Data Model: Infrastructure information Session 4 - Aging IT Assessment Methodology	SSC Infrastructure Elements Data Model & Aging IT Timeline
2013-06-18 1:00pm-3:00pm	Part 1: Application Portfolio Management: - TIME & Lessons Learned	Session 1 - APM Overview Session 2 - TIME Session 3 - Lessons Learned	Agenda APM Overview TIME Lessons Learned

Contacts

Departmental or Agency Delegates

The people listed in the APM section of the contacts list, are responsible for coordinating the APM data entry for their departments or agencies They have editing rights to their departmental applications inventory in the Clarity system used by TBS for managing APM.
Their roles usually include

• Coordinating the APM data entry to keep the data complete, up-to-date and accurate
• Quality assurance of their departmental applications' inventory
• Liaison with TBS and other central agencies such as SSC
• Distribute, within their department, information received from TBS about the APM program
• Manage their departmental list of TBS Clarity users
• Keep the list of departmental contacts below current
• Answer inquiries from other departments.

Contact the TBS APM Team

You can contact us via the GCconnex group or email the APM Support team

Useful Links

• STRATEGY COMPONENTS' references
  • GOVERNANCE
    • GC IM/IT Strategic Plan
    • GC Enterprise Architecture Review Board (GC_EARB)
    • Recommended software by domain
  • PORTFOLIO CLASSIFICATION
    • Departmental Results Framework.
    • GC Application Capability Model v2.1 (features classification)
  • AGING IT ASSESSMENT
  • LIFECYCLE MANAGEMENT
  • IT PLAN

• Guidance documents
  • Application Portfolio Management User Guide has an overview of what APM is and a description of mission criticality.
  • The Aging IT Application Assessment details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
  • The Application Lifecycle Management Assessment details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
  • APM Module Guide (CA Clarity is the system used for APM)
    • Frequently Asked Questions (FAQ)
    • Data Model
    • Data Loader Template

Related pages Enterprise Portfolio Strategy Index of pages and files about APM on GCPedia News and Events on GCconnex * APM Community Group

Need help? Contact us. ZZCIOBDP@tbs-sct.gc.ca Enterprise Architecture Community of Practice GCconnex