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Stephanie's Wiki Test Page/Manager's Corner for Onboarding New Employees (view source)
Revision as of 12:59, 2 December 2021
, 12:59, 2 December 2021no edit summary
* As soon as the Letter of Offer has been signed, contact your new employee with a welcome email – see template.
*As soon as the Letter of Offer has been signed, contact your new employee with a welcome email – see template.
*Confirm details regarding the arrival of your new employee, i.e. work schedule including hours of work, start date, and location. Make sure you are both clear on whether your employee will be working remotely, in person or through a hybrid model.
*Confirm details regarding the arrival of your new employee, i.e. work schedule including hours of work, start date, and location. Make sure you are both clear on whether your employee will be working remotely, in person or through a hybrid model.
*Check if your employee requires job accommodation. If yes, ensure that the necessary workplace accommodation is arranged as soon as possible.
*Check if your employee requires job accommodation. If yes, ensure that the necessary workplace accommodation is arranged as soon as possible.
*Fill out the Arrival Form as soon as a start date has been established for your new employee.
*Fill out the Arrival Form as soon as a start date has been established for your new employee.
* Gather basic reference materials such as a phone list, organizational chart with titles, staff lists, other contact lists, email instructions (i.e. signature block), and the job description for yout new employee’s position, and share with him/her/them.
*Gather basic reference materials such as a phone list, organizational chart with titles, staff lists, other contact lists, email instructions (i.e. signature block), and the job description for yout new employee’s position, and share with him/her/them.
* Email all team members and key contacts announcing the arrival and start date of your new employee.
*Email all team members and key contacts announcing the arrival and start date of your new employee.
*Encourage a team member to be an onboarding and orientation “Buddy” for your new employee, to answer any questions and provide support and guidance.
*Encourage a team member to be an onboarding and orientation “Buddy” for your new employee, to answer any questions and provide support and guidance.
*Once 5 business days have elapsed since submitting the Arrival Form, check with IT to ensure that your employee’s email account has been set up and that arrangements have been made with the employee to equip him/her/them with a laptop, cellphone, and any other needed IT equipment. If there are any delays, ensure that alternate arrangements are made so that the employee’s first week is productive.
*Once 5 business days have elapsed since submitting the Arrival Form, check with IT to ensure that your employee’s email account has been set up and that arrangements have been made with the employee to equip him/her/them with a laptop, cellphone, and any other needed IT equipment. If there are any delays, ensure that alternate arrangements are made so that the employee’s first week is productive.
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===<span class="checkbox" aria-hidden="true">✔</span>Monitor your e-mail for important documents and communications ===
===<span class="checkbox" aria-hidden="true">✔</span>Monitor your e-mail for important documents and communications===
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*Network access information
*Network access information
*Reference materials related to your role and organization:
*Reference materials related to your role and organization:
** Phone list
**Phone list
** Organizational chart with titles
** Organizational chart with titles
**Staff lists and/or other contact lists
**Staff lists and/or other contact lists
**Voicemail and email instructions
**Voicemail and email instructions
<p>Once you obtain your IT equipment, follow the enclosed instructions to finish setting up your computer, and ensure you have a stable Internet connection if accessing the network remotely.</p>
<p>Once you obtain your IT equipment, follow the enclosed instructions to finish setting up your computer, and ensure you have a stable Internet connection if accessing the network remotely.</p>
==== Technical support====
====Technical support====
<p>If you are having trouble setting up your workstation or logging onto the network, you can call the IT service desk at 613-947-5444 between the hours of 8:00 am and 5:00 pm EST or you can send an e-mail to IT-TI@tribunal.gc.ca. </p></div>
<p>If you are having trouble setting up your workstation or logging onto the network, you can call the IT service desk at 613-947-5444 between the hours of 8:00 am and 5:00 pm EST or you can send an e-mail to IT-TI@tribunal.gc.ca. </p></div>
*If you are new to the Public Service, your manager will discuss the '''oath or solemn affirmation''' and ask for you to sign.
*If you are new to the Public Service, your manager will discuss the '''oath or solemn affirmation''' and ask for you to sign.
*Your manager should take time to discuss the ATSSC's organizational chart and the mandate of the tribunal you support, or if you work in Internal Services, the mandate of your work unit, as well as discuss overall priorities and objectives.
*Your manager should take time to discuss the ATSSC's organizational chart and the mandate of the tribunal you support, or if you work in Internal Services, the mandate of your work unit, as well as discuss overall priorities and objectives.
* Your manager should confirm that you have understood the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 Values and Ethics Code for the Public Sector], and the [https://intranet.atssc-scdata.gc.ca/tools-resources/documents/ATSSC-Code-of-Conduct-en.pdf ATSSC Code of Conduct: Values and Ethics, Standards of Conduct, and Conflict of Interest and Post Employment].
*Your manager should confirm that you have understood the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 Values and Ethics Code for the Public Sector], and the [https://intranet.atssc-scdata.gc.ca/tools-resources/documents/ATSSC-Code-of-Conduct-en.pdf ATSSC Code of Conduct: Values and Ethics, Standards of Conduct, and Conflict of Interest and Post Employment].
*Take the time to ask your manager any question you may have. We all are here to support you as you onboard and your manager will be happy to guide you in the right direction.
*Take the time to ask your manager any question you may have. We all are here to support you as you onboard and your manager will be happy to guide you in the right direction.
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*If you are new to the public service, find out your PRI number. This is a number unique to you and will stay with you for the duration of your career with the Government of Canada (GoC). Your PRI is needed to access most federal government systems. If you do not know your PRI, simply send an email to Compensation-Remuneration@tribunal.gc.ca and an advisor will be happy to help.
*If you are new to the public service, find out your PRI number. This is a number unique to you and will stay with you for the duration of your career with the Government of Canada (GoC). Your PRI is needed to access most federal government systems. If you do not know your PRI, simply send an email to Compensation-Remuneration@tribunal.gc.ca and an advisor will be happy to help.
*Create your '''myKEY account'''. If you are new to the public service, you can get a myKEY by following the instructions on [https://eajl-orca.securise-secure.gc.ca/O/vw/bienvenue-welcome-eng.pub '''Shared Services Canada's Online Registration and Credential Administration self-serve website''']. If you transferred from another department and do not have a copy of your myKEY file (.epf file extension) or you have lost your myKEY file, you can get it back by completing the information on the [https://eajl-orca.securise-secure.gc.ca/O/rc/recuperermacle-recovermykey-eng.pub?ntr=lst '''Lost myKEY page''']. If you are not successful at recovering your myKEY, please contact the IT Service Desk at IT-TI@tribunal.gc.ca.
* Create your '''myKEY account'''. If you are new to the public service, you can get a myKEY by following the instructions on [https://eajl-orca.securise-secure.gc.ca/O/vw/bienvenue-welcome-eng.pub '''Shared Services Canada's Online Registration and Credential Administration self-serve website''']. If you transferred from another department and do not have a copy of your myKEY file (.epf file extension) or you have lost your myKEY file, you can get it back by completing the information on the [https://eajl-orca.securise-secure.gc.ca/O/rc/recuperermacle-recovermykey-eng.pub?ntr=lst '''Lost myKEY page''']. If you are not successful at recovering your myKEY, please contact the IT Service Desk at IT-TI@tribunal.gc.ca.
*If you are new to the public service, create a [https://idp.csps-efpc.gc.ca/idp/login-en.jsp '''GCCampus'''] account to have access to all learning activities offered at the [https://www.csps-efpc.gc.ca/index-eng.aspx Canada School of Public Service] (CSPS). If you already have a [https://idp.csps-efpc.gc.ca/idp/login-en.jsp '''GCCampus'''] account, please update your profile and select the ATSSC as your new department.
*If you are new to the public service, create a [https://idp.csps-efpc.gc.ca/idp/login-en.jsp '''GCCampus'''] account to have access to all learning activities offered at the [https://www.csps-efpc.gc.ca/index-eng.aspx Canada School of Public Service] (CSPS). If you already have a [https://idp.csps-efpc.gc.ca/idp/login-en.jsp '''GCCampus'''] account, please update your profile and select the ATSSC as your new department.
*Discuss your expectations with your manager and understand their expectations of you. Clear work objectives should be provided to you. This is also a good time for your manager to discuss a learning plan and the overall performance management process.
*Discuss your expectations with your manager and understand their expectations of you. Clear work objectives should be provided to you. This is also a good time for your manager to discuss a learning plan and the overall performance management process.
*Set up your profile in the the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx '''Public Service Performance Management application'''] (PSPM).
*Set up your profile in the the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx '''Public Service Performance Management application'''] (PSPM).
* Consult the '''Mandatory Training''' list to identify the courses you need to take and register for these courses by first logging in to your [https://idp.csps-efpc.gc.ca/idp/login-en.jsp GCCampus] account . Your first week on the job is a good time to start the courses.
*Consult the '''Mandatory Training''' list to identify the courses you need to take and register for these courses by first logging in to your [https://idp.csps-efpc.gc.ca/idp/login-en.jsp GCCampus] account . Your first week on the job is a good time to start the courses.
*We encourage all employees to complete the [https://intranet.atssc-scdata.gc.ca/hr-benefits/forms/self-id-form/employee-self-identification-form-en.html '''Employee Self-identification form'''] which allows you to voluntarily identify, as applicable, to one or more of the four (4) employment equity designated groups (i.e. visible minorities, Indigenous peoples, persons with disabilities and women).
*We encourage all employees to complete the [https://intranet.atssc-scdata.gc.ca/hr-benefits/forms/self-id-form/employee-self-identification-form-en.html '''Employee Self-identification form'''] which allows you to voluntarily identify, as applicable, to one or more of the four (4) employment equity designated groups (i.e. visible minorities, Indigenous peoples, persons with disabilities and women).
<p>There are a variety of ways to get involved and share your ideas at the ATSSC. Talk to your manager about existing working groups and committees, and consult the links below for additional opportunities. </p><div class="row">
<p>There are a variety of ways to get involved and share your ideas at the ATSSC. Talk to your manager about existing working groups and committees, and consult the links below for additional opportunities. </p><div class="row">
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====Get Involved====
==== Get Involved====
*[https://intranet.atssc-scdata.gc.ca/working-atssc/beyond-2020/beyond-2020-en.html ATSSC Beyond 2020]
*[https://intranet.atssc-scdata.gc.ca/working-atssc/beyond-2020/beyond-2020-en.html ATSSC Beyond 2020]