Difference between revisions of "MyTC Oversight"

Revision as of 16:37, 23 March 2020

What is myTC Oversight?

myTC Oversight is Transport Canada’s new digital platform that is digitizing inspection processes and inspectors’ reference materials.

The Reference Centre

Oversight reference materials for all modes

All inspectors can access oversight reference material using myTC Oversight.

The myTC Oversight Reference Centre contains digital versions of the oversight reference materials that inspectors need to access to conduct inspections. It contains oversight reference materials that are currently accessed through a variety of government websites, paper binders, RDIMS documents, and other sources. Reference materials are organized into folders for quick browsing, or can be found through the search feature. Inspectors can now leave their binders at the office because the oversight reference material they need to do their jobs is on their tablets, even when they don’t have an internet connection.

The Activity Centre

Oversight Reporting designed with inspectors in mind

The myTC Oversight Activity Centre contains digital inspection processes that allow inspectors to:

   *prepare, complete and submit inspection forms electronically

incorporate electronic signatures
convert inspection data to PDFs and deliver them by email or by

   *        printing
   
    
       When an inspection type is added to the Activity Centre, the aim is to
       minimize the paperwork and administrative processes related to
       inspections, giving inspectors more time to focus on inspecting. With
       myTC Oversight’s summer 2019 release, Marine Safety Inspectors can now
       use the myTC Oversight Activity Centre while conducting Flag State and
       Port State inspections.
    
   ==        Future Releases     ==
    
       The myTC Oversight team is building a platform that supports the needs
       of inspectors. We continually update myTC Oversight based on the
       feedback we get from inspectors, starting with the most important
       functions that are required for inspections, as well as additional
       tools and features that make the inspection reporting process more
       efficient and easier.
    
    
       Upcoming maintenance releases will include increased usability such as
       enhanced search features, and performance improvements (through cloud
       integration).
    
    
       If you’re an inspector and would like to provide feedback, you can
       <a
           href="https://docs.google.com/forms/d/e/1FAIpQLSdrMe4RB49sckATUMXjjKgZf4z7QrCB-EFMhLEs3pbgSw5FcQ/viewform?usp=sf_link"
       >
           send us your comments
       </a>
       at any time or fill out our
       <a href="https://www.surveymonkey.ca/r/MTtc1019">
           Mobile Technology Survey
       </a>
       .

       Learn how to use myTC Oversight and how to maximize the potential of
       your myTC Oversight mobile devices.

Tips, Tricks, and Troubleshooting

       The myTC Oversight Team is creating videos, user guides, and
       troubleshooting tips for you. New additions will be posted on this page
       as they become available.
    
    
       If you’re looking for something specific, you can send us an email to
       <a
           href="mailto:TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca?subject=myTC%20Oversight%20Feedback&body=Ideas%20or%20feedback%20for%20myTC%20Oversight:%0A%0A"
       >
           let us know what types of training and user materials will be most
           helpful to you.
       </a>
    
   

   ==        The Reference Centre    ==

<a href="http://mytc/RDIMS/14858394"> Reference Centre User Guide </a>

   ==        The Activity Centre (currently only available for marine inspectors)    ==

<a href="http://mytc/RDIMS/15107162"> Port State Activity Centre User Guide </a>
<a href="http://mytc/RDIMS/15537643"> Flag State Activity Centre User Guide </a>

   ==        Mobile Devices    ==

<a href="http://mytc/RDIMS/13583244">Connectivity Instructions</a>
<a href="http://mytc/RDIMS/13565977"> HP Elite Tablet and Accessories </a>
<a href="http://mytc/RDIMS/13565977">HP Elite X2 User Guide</a>
<a href="http://mytc/RDIMS/9755815">Windows 8.1 Quick Guide</a>
<a href="https://www.gcpedia.gc.ca/wiki/Transport_Canada/myTC_Oversight_-_Mobile_Device_Tips_and_Tricks" > Tips and Tricks for using myTC Oversight on mobile devices </a>

   ==        The Ambassador Network    ==
   ===        Get help, no matter where you work    ===
   

    
       The Transport Canada Change Ambassador Network is a network of
       inspectors from all across Canada who are ready and able to help you
       with myTC Oversight.
    
   

   ===        Help for everyone. From people who know your work.    ===
   

    
       Ambassadors are Transport Canada inspectors, and they come from across
       all modes (Marine, Civil Aviation, Rail and TDG), in every region. They
       are early adopters of myTC Oversight and are leaders in working with
       new technology.
    
   

   ===        Every question is a good question.    ===
   

    
       Ambassadors can support you in many ways. They can:

help you out with working in myTC Oversight,
help you find answers to questions you have about your mobile device, and
listen to your feedback and share it with the myTC Oversight team.

       Every time you work with an Ambassador, you not only help find your own
       answers, but you also provide valuable insight into how we can improve
       myTC Oversight to make it better for everyone.
    
   ==        Contact an Ambassador    ==
    
       To connect with an Ambassador in your region, see the
       <a href="http://mytc/RDIMS/15133645">
           Transport Canada Change Ambassadors Network Contact Information
           list
       </a>
       .
    
   ==        Become an Ambassador!    ==
    
       If you’d like to join the Ambassadors Network help others, get approval
       from your manager and contact us at
       <a
           href="mailto:TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca?subject=Request%20for%20Information%20About%20the%20Ambassadors%20Network"
       >
           TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca
       </a>
       . You’ll receive an invitation to join the
       <a
           href="https://gccollab.ca/groups/profile/591866/entransport-canada-change-ambassadors-networkfrru00e9seau-des-ambassadeurs-du-changement-de-transports-canada"
       >
           GCcollab group
       </a>
       , access to myTC Oversight training, and we’ll provide you with tools
       and products to help you help others.
    
    
       As an Ambassador you’ll be among the first to know about our new
       projects, and you’ll get to influence the evolution of myTC Oversight
       and the tools we provide to users.
    
   ==        Contact Us    ==
    
       You can contact the myTC Oversight team whenever you have questions or
       ideas. Email us at:
       <a
           href="mailto:TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca?subject=myTC%20Oversight%20Feedback&body=Ideas%20or%20feedback%20for%20myTC%20Oversight:%0A%0A"
       >
           TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca
       </a>

    ==   Accessories==
   
    
       Many tablet functions can be enhanced simply by ordering the proper
       accessory. For example you can contact your manager or IT support to
       order:

Adaptors to connect to HDMI devices such as boardroom screens
USB hubs to increase the amount of available USB ports
anti-glare screen protectors to help reduce screen glare
CD/DVD drives and card readers
carrying cases
stylus/pens

   ==
       Charging and Battery Life
 ==
    
       Keep your tablet on a charger whenever possible. This ensures that it
       is fully charged when you need it.
    
    
       You can optimize your battery charging by making sure your tablet is
       turned on before you charge the battery.
    
    
       If you need your device to last longer when running on battery, you can
       request an external battery pack through your manager / Service Desk.
    
==        Browser and Network Speed ==     
       GCSRA is slower than public internet connections. If you’re away from
       the office, you’ll need to use GCSRA to access internal Transport
       Canada tools such as RDIMS or internal sites such as myTC or GCpedia.
       However, if you don’t need access to internal Transport Canada sites or
       applications, your browser/internet connection will be much faster if
       you use standard WiFi instead of GCSRA.
    
==        Screen and Text Size ==
    
       Windows 10 has many settings to make it easier to read text and see
       images on your device. To change these settings:
    
    
       <img
           src="https://www.gcpedia.gc.ca/gcwiki/images/8/80/Windows_key.png"
           width="114"
           height="98"
       />

Press your windows key on your keyboard
Type Display and hit the Enter key on your keyboard to select the Display settings option in Windows 10.
This brings you to the Display settings page, which includes:

Brightness and colour
Change the size of text, apps, and other items , which allows you to make items such as text and images on your screen appear larger or smaller.
Resolution can help if your Windows desktop icons are too small. Using a lower number in resolution will make your desktop items appear larger on your device.

==        Storage Space on your Device  ==
    
       Your device needs plenty of storage space in order to function at its
       best.
    
   ==        Optimizing your device storage space    ==
    
       If your device seems slow, or if you think you might be running low on
       storage space, you should contact the Service Desk and have them check
       your system to see if they need to optimize your storage space.
    
   ==        Causes of low storage space    ==
    
       Some of the things that can cause you to run low on storage space are:

Storing non-essential documents on your device. Most files you need to access should be stored in RDIMS or available online. If you have other files outside of RDIMS, myTC Oversight, or myTC that you want to have access to, contact the Service Desk for solutions and options.
Syncing network drives for offline availability. (Most employees should only need to sync the Reference Centre). If you haven’t manually synced drives, this won’t be an issue for you.
Large system files, such as windows updates, which automatically download to your device.
Having multiple user accounts on your device. (For example, if other TC employees have logged on to your device, it will use up some device storage).

       If you think that any of the above may be causing your device to run
       low on storage, please contact the Service Desk for solutions.
    
==        Transferring and Downloading Photos    ==
    
       Instructions
       <a href="http://mytc/RDIMS/15793854">
           to download photos from your TC smartphone
       </a>
       are available in RDIMS.
    
==        Updates     ==
    
       If your device doesn’t have the latest updates, there may be
       performance or speed issues.
    
    
       Connect your tablet to a TC-internal network (wired or TC-TC Wi-Fi) as
       often as you can to make sure that all TC-internal updates and patches
       make it to your tablet.
    
==        Using RDIMS  ==
    
       When disconnecting from GCSRA, make sure your tablet has no opened
       RDIMS documents or File Explorer windows with RDIMS content listing in
       them. Otherwise, your tablet may freeze, requiring you to force-reboot
       it (by holding down the power switch until it restarts).
    
    
       If you disconnect from GCSRA while you have an RDIMS document
       checked-out (opened for editing), the document will stay checked-out
       and won’t be editable by anyone (including yourself) until you check
       the document back in using RDIMS.

==        First we built something for everyone… ==     
       All TC inspectors in all transport modes can now use the myTC
       Oversight Reference Centre to access the digital reference material
       necessary to complete their inspections. This replaces the need to
       carry legacy, paper copies of reference material, with material that is
       available all in one place on the platform, even when inspectors are
       disconnected from either the TC network or the internet.

==    Now we’re building everyone something… == 
   Having built the platform, the myTC Oversight Team is now
   developing the Activity Centre by adding digital inspection processes so
   that inspectors can:

conduct, complete and review inspections
incorporate electronic signatures where required
convert inspection data to PDFs and deliver them by email, or by printing if required.

==    No more binders. Everything at your fingertips.==

   <img
       src="https://www.gcpedia.gc.ca/gcwiki/images/thumb/a/ac/Mtco-tablet-in-use-start-screen-landscape-crop.jpg/800px-Mtco-tablet-in-use-start-screen-landscape-crop.jpg"
   />

       Access the oversight reference material that you need for your job on
       your work tablet. The Reference Center works without a network
       connection, which means less to carry and less to sort through as you
       work.

Quick. And Easy

       When you need to find a regulation, you can quickly search and find it
       in myTC Oversight, making your job easier, and helping you keep your
       clients informed.

   <img src="https://www.gcpedia.gc.ca/gcwiki/images/7/76/Mtco-search.png"/>

No internet - no problem.

       Access your documents and complete reports at any time, even without a
       network connection.

Growing to meet your needs

       myTC Oversight is continually improving, and uses your feedback and
       requests to guide what we build. myTC Oversight is for you, the
       inspector. We’re working on creating an online community where you can
       share your thoughts, questions and ideas. You can also
       <a href="https://www.surveymonkey.ca/r/MTtc1019">
           fill out our survey
       </a>
       or
       <a
           href="mailto:TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca?subject=myTC%20Oversight%20Feedback&body=Ideas%20or%20feedback%20for%20myTC%20Oversight:%0A%0A"
       >
           us to share your thoughts and feedback.
       </a>

       If you’re an inspector and would like to provide feedback, you can
       <a
           href="https://docs.google.com/forms/d/e/1FAIpQLSdrMe4RB49sckATUMXjjKgZf4z7QrCB-EFMhLEs3pbgSw5FcQ/viewform?usp=sf_link"
       >
           send us your comments
       </a>
       at any time or fill out our
       <a href="https://www.surveymonkey.ca/r/MTtc1019">
           Mobile Technology Survey
       </a>
       .

==

   

   Support

==

       The Ambassadors Network is a group of inspectors from across Canada
       that are willing to help you out with any questions, training, or tips
       you need for using myTC Oversight.
       <a href="http://mytc/RDIMS/15133862">
           Reach out to an Ambassador directly
       </a>
       or contact myTC Oversight at
       <a
           href="mailto:TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca?subject=Help%20Request%20For%20myTC%20Oversight%20"
       >
           TC.MyTCoversight-SurveillancemonTC.TC@tc.gc.ca
       </a>
       with questions, and we’ll link you up with someone who can help you out
       quickly.

== ==