Difference between revisions of "About vExpo/vExpo Knowledge Base/Lobby/Create"

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<p class="button"><strong>[[About_vExpo/vExpo_Knowledge_Base|<span>'''< Back to Knowledge Base'''</span>]]</strong></p>
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{|
 
{|
 
[[File:EventHostCreating1.png|1200px|]]</center>
 
[[File:EventHostCreating1.png|1200px|]]</center>
 
|}
 
|}
 
{{StepbyStepMenu}}
 
{{StepbyStepMenu}}
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[[FR:À_propos_de_vExpo/Base_de_connaissances_sur_vExpo/Salle_d’accueil/Créer]]
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='''Planning and Creating a vExpo Lobby'''=
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Follow the steps below to plan your event’s vExpo lobby. See section: [https://wiki.gccollab.ca/About_vExpo/FAQ%27s Who Can Use vExpo?]
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==1. Plan your Lobby Content==
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Plan what event material and links need to be made available through the lobby, and validate with the appropriate stakeholders. Refer to the [[About_vExpo/Roles_and_Responsibilities|Roles and Responsibilities]] to help inform your decisions.
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<!--
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==1. Choose your Lobby==
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Select the type of lobby you would like to use for your event, based on design preferences and event requirements.
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{| width="100%" cellpadding="10" cellspacing="10px"
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|- valign="top"
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| style="border-left: 10px solid #695282; box-shadow: 0 4px 8px 0 rgba(0, 0, 0, 0.2), 0 6px 20px 0 rgba(0, 0, 0, 0.19); color: black; background-color: white; font-size:1em;" |
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<span style="font-size: 1.5em;">'''Lobby 1: Standard'''</span>[[File:Lobby2023.png|link=CSPS_Tech_Lab/vExpo|600px|right]]
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<br>
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Accommodates up to 5 banners (with or without links)
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Includes links to:
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*event webcast
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*event information
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*networking area
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*kiosk area
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[https://expo.da-an.ca/en/#/2301/lobby Example of a live "Standard" lobby]
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<br>
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|}
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{| width="100%" cellpadding="10" cellspacing="10px"
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|- valign="top"
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| style="border-left: 10px solid #695282; box-shadow: 0 4px 8px 0 rgba(0, 0, 0, 0.2), 0 6px 20px 0 rgba(0, 0, 0, 0.19); color: black; background-color: white; font-size:1em;" |
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<span style="font-size: 1.5em;">'''Lobby 2: Low Poly'''</span>[[File:vExpo_Lobby_Example2.png|link=CSPS_Tech_Lab/vExpo|600px|right]]
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<br>
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Accommodates up to 3 banners (with or without links)
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 +
Includes links to:
 +
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*event webcast
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*event agenda
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*speaker biographies
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*networking area
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*kiosk area
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[https://expo.da-an.ca/en/#/2211/lobby Example of a "Low Polly" lobby]
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<br>
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|}
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{| width="100%" cellpadding="10" cellspacing="10px"
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|- valign="top"
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| style="border-left: 10px solid #695282; box-shadow: 0 4px 8px 0 rgba(0, 0, 0, 0.2), 0 6px 20px 0 rgba(0, 0, 0, 0.19); color: black; background-color: white; font-size:1em;" |
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<span style="font-size: 1.5em;">'''Lobby 3: Modern'''</span>[[File:vExpo_Lobby_Example3.png|link=CSPS_Tech_Lab/vExpo|600px|right]]
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<br>
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Accommodates up to 3 banners (with or without links)
 +
 +
Includes links to:
 +
 +
*event webcast
 +
*event information
 +
*networking area
 +
*kiosk area
 +
 +
 +
[https://expo.da-an.ca/en/#/2207/lobby Example of a live "Modern" lobby]
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<br>
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|}
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-->
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==2. Design your Lobby Visuals==
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The lobby images for the banners and the presentation screen can be tailored to feature your event’s visual identity and match other communication products (i.e. event invitation, presentations, etc.).
 +
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As per the [https://wiki.gccollab.ca/About_vExpo/Roles_and_Responsibilities Roles and Responsibilities], you are responsible for developing and providing the final lobby images (banners and presentation screen) to the vExpo team so that they can be integrated into the lobby.
 +
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Follow the [https://wiki.gccollab.ca/images/e/e9/VExpo_Lobby_Image_Specs_%26_Templates_.pdf lobby image specifications and guidelines] to create the images. Note: Make sure all images are in a .png format.
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==3. Determine which kiosks to include in the lobby’s exhibit area==
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When planning your event lobby, you can include new or existing kiosks as part of the exhibit area, based on the event’s theme and partners.
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As the event host, you are responsible for confirming the kiosks to be included in the vExpo. This includes working directly with your event partners to determine if new kiosks are required, as well as reaching out to existing kiosk owners to request their approval to include their kiosk in your event. See the [https://vkiosk-catalog.azurewebsites.net/en/kiosks vExpo kiosk catalog] to view existing kiosks that can be included for your event.
 +
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*Partners/Teams requiring a new kiosk can follow the steps for [[About vExpo/vExpo Knowledge Base/Kiosk/Create|Planning and creating your new kiosk]].
 +
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*Partners/Teams requiring changes to an existing kiosk can follow the steps for [[About vExpo/vExpo Knowledge Base/Kiosk/Edit|Updating an Existing Kiosk]].
 +
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==4. Fill out the Lobby Content Submission Form==
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Review and fill-out the [https://drive.google.com/uc?id=1k6S5GEU4CfuIW8pMhjMDuPDlALPPP-fC&export=download vExpo Lobby Content Submission Form] to confirm the details of your lobby, including the lobby type, color scheme, content, links, and list of kiosks.
 +
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Note: Make sure to conduct an internal review of your visuals, content, and links prior to submitting your content form, including language and accessibility review. See [[About_vExpo#vExpo_Content_Requirements| vExpo Content Requirements]].
 +
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==5. Submit your files==
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Send your lobby '''images files''' in .png format (from step 2) and the '''lobby content submission form''' (from step 4) to the Tech Lab’s generic mailbox: [mailto:techlab-labtech@csps-efpc.gc.ca techlab-labtech@csps-efpc.gc.ca]

Latest revision as of 12:15, 22 September 2023

< Back to Knowledge Base

EventHostCreating1.png


Step by Step Process Roles and Responsibilities User Flow Diagram

Planning and Creating a vExpo Lobby

Follow the steps below to plan your event’s vExpo lobby. See section: Who Can Use vExpo?

1. Plan your Lobby Content

Plan what event material and links need to be made available through the lobby, and validate with the appropriate stakeholders. Refer to the Roles and Responsibilities to help inform your decisions.

2. Design your Lobby Visuals

The lobby images for the banners and the presentation screen can be tailored to feature your event’s visual identity and match other communication products (i.e. event invitation, presentations, etc.).

As per the Roles and Responsibilities, you are responsible for developing and providing the final lobby images (banners and presentation screen) to the vExpo team so that they can be integrated into the lobby.

Follow the lobby image specifications and guidelines to create the images. Note: Make sure all images are in a .png format.

3. Determine which kiosks to include in the lobby’s exhibit area

When planning your event lobby, you can include new or existing kiosks as part of the exhibit area, based on the event’s theme and partners. As the event host, you are responsible for confirming the kiosks to be included in the vExpo. This includes working directly with your event partners to determine if new kiosks are required, as well as reaching out to existing kiosk owners to request their approval to include their kiosk in your event. See the vExpo kiosk catalog to view existing kiosks that can be included for your event.

4. Fill out the Lobby Content Submission Form

Review and fill-out the vExpo Lobby Content Submission Form to confirm the details of your lobby, including the lobby type, color scheme, content, links, and list of kiosks.

Note: Make sure to conduct an internal review of your visuals, content, and links prior to submitting your content form, including language and accessibility review. See vExpo Content Requirements.


5. Submit your files

Send your lobby images files in .png format (from step 2) and the lobby content submission form (from step 4) to the Tech Lab’s generic mailbox: techlab-labtech@csps-efpc.gc.ca

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