CSPS Tech Lab/vExpo/Content & Design Guidelines

About vExpo

Content & Design Guidelines

The Team Behind vExpo...

vExpo Lobby

The vExpo lobby is designed to provide participants with easy access to the event’s content and activities, such as links to:

• Event Agenda
• Speaker(s) biographies
• Main presentation (e.g. webcast)
• Breakout sessions
• Kiosks

All content accessible through the lobby must comply with the requirements outlined below.

Content requirements

All content to be included in a vExpo lobby must:

• Be available on the web (e.g. department site, GCwiki, GCpedia, Youtube, etc.) so that we can link to it directly.
  • Note: the Digital Academy will not host any content for the lobby. However, the team can provide support to help you find the best options to make your content available on the Web.
• Be available in both official languages
• Be accessible (i.e readable using assistive technology, alt text, transcripts, closed captions, etc.)
  • Note: The CSPS Digital Academy is committed to offer content and products that are fully accessible and inclusive. Content that does not meet accessible requirements will not be included in the lobby (e.g. no PDFs will be accepted).

Public Access

The vExpo is available publicly on the Web for anyone to see and access. By default, all content available from the lobby and kiosks should:

• have open access to be viewed publicly, without login or restricted permissions.
• have the appropriate copy rights to be shared publicly.

Note: Although we do not recommend it, it is possible to restrict access to GC employees by hosting your content on a GCpedia page, which can only be accessed when on the GC network.

What we need from you

• Event title (both official languages)
• Event date and time
• Departmental branding book, guidelines, etc. available, if required to be used in the lobby.
• Source files for event visuals, imagery, branding, if required to be used on the lobby
  • This is to ensure a consistent look and feel across the event promotion (e.g. using the same visuals for social media cards and on the vExpo lobby’s presentation screen.)
  • If not provided, our designer will provide the visuals
• Links to your content
• Links to the event presentation(s)
• Short descriptive text for each hotspot (link) card - see note on Hotspots below
  • This should be a call to action, enticing participants to click on the hotspot (link)
  • Character limit: 100 (including spaces)
  • In both official languages
• Icon to be used on the hotspot cards - see note on Hotspots below
  • These icons are used to accompany the hotspot’s descriptive text, therefore should correspond with the text
  • If not provided, our designer will use standard icons from our library

Note - Hotspots

All the vExpo lobby elements mentioned above will be converted into a hotspot (or link). The hotspots allow the participants to navigate to the target destination where they can view the content (web page, youtube, presentation, etc.). Each hotspot has a descriptive text and icon that are displayed in a card that appears when the user moves their mouse over it. This same card is also re-used in the mobile and accessible version of the lobby.

Example of a vExpo lobby with description card (left: desktop view, right: mobile view).