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Difference between pages "ATIP/JudyBooth fr" and "ISC - MAMD - Planning, Acquisition Card, and Relocation - Acquisiton Card"

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[[File:Isc-mamd-acquisition-card.png|thumb]]
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== Welcome to the Acquisition Card Services ==
 +
The Acquisition Card Services from '''''<u>[[ISC - Material & Assets Management Directorate|MAMD]]</u>''''' support '''ISC''' and '''CIRNAC''' staff by facilitating efficient, secure, and compliant purchases of goods and services through government-issued acquisition cards. These cards streamline low-risk, low dollar value transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
 +
----
  
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<!-- Header Banner -->
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== Our Mandate ==
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<p style="font-size: 36px;font-family: 'Helvetica Neue', Helvetica, Arial, sans-serif;font-weight: bold;color: #282840; margin: 0;padding:0;text-align:center;text-decoration:none;border:0;">Le prix Judy Booth pour<br> l'excellence en matière d'accès à l'information et de protection des renseignement personnels</p>
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The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''''<u>[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32504 Directive on Payments]</u>''''' and related Treasury Board policies. Our objective is to empower authorized users to purchase low-risk, low dollar value essential items responsibly while maintaining fiscal integrity and operational efficiency.
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<!-- end Header Banner -->
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----
  
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== Our Key Activities ==
  
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''Veuillez noter que certaines sections sont en cours de révision. A cet effet, veuillez envoyer un courriel à [mailto:OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca] pour plus d’information.
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* '''Cardholder Onboarding'''  Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
 +
* '''Policy Interpretation'''  Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
 +
* '''Transaction Oversight'''  Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
 +
* '''Cost Centre Collaboration'''  Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
 +
* '''Compliance & Reporting'''  Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
  
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{| style="width:100%;"
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----
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| style="width:30%; vertical-align:top;" |
 
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__TOC__
 
  
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| style="width:50%; vertical-align:top;" |
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== Important Guidelines ==
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<p>Ce Prix récompense des personnes et des équipes pour leurs réalisations exceptionnelles dans le domaine de l'accès à l'information et de la protection des renseignement personnels (AIPRP) au sein du gouvernement du Canada.
 
  
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Vous trouverez de plus amples informations dans [[Media:2025_JBA_-_A_propos.pdf|A propos]] et [[Media:2025_JBA_-_Directives_de_participation.pdf|Directives de participation]].<br>
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* '''Card Use'''  Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. '''Only the named employee may use the card.'''
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|}
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* '''Restrictions'''  (The card must not be used for) :
 +
** Personal expenses
 +
** Cash advances
 +
** Fleet maintenance
 +
** Business travel
 +
** Relocation services
 +
** Purchases requiring written contracts or special security/intellectual property considerations
 +
* '''Convenience Cheques'''  Issued only in rare, urgent operational scenarios when other payment methods are unavailable. Convenience cheques must adhere to all the rules of the Directive on the use of Acquisition Cards
 +
 
 +
----
 +
 
 +
== Online Purchase Requirements ==
 +
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
 +
----
 +
== How to get an acquisition card ==
 +
To get an acquisition card, you must be complete the following forms (available through the departmental forms catalogue):
  
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<p style="font-weight: bold; color: crimson; font-size: 18px; text-align:center"> La période de nomination débute le jeudi 17 juillet 2025 à 9:00 HAP (Heure d’été du Pacifique). <br>
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•Acquisition Card Application [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link 10-715E]
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La période de nomination se termine le lundi 29 septembre 2025, à 16:00 HAP (Heure d’été du Pacifique).</p>
 
  
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== '''⭐ Le contexte du Prix Judy Booth''' ==
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•Systems, Applications and Products (SAP) Access Form 10-705E
−
Le prix est décerné à la mémoire de Judy Booth, en reconnaissance de l'excellence qu'elle a incarnée dans les services gouvernementaux[https://ici.radio-canada.ca/nouvelle/1147898/dernier-hommage-judy-booth-ottawa-accident-bus-westboro?depuisRecherche=true]. Elle s'est distinguée par ses idées novatrices, son engagement et son travail de pionnière dans le domaine de la protection des renseignements personnels. Bien qu’elle ait pris sa retraite de la Commission de la capitale nationale, elle continuait d'apporter son aide au Bureau de l'accès à l'information et de la protection des renseignements personnels. Avant 2019, le prix était connu sous le nom de Prix de la collectivité du gouvernement numérique pour L ‘excellence en matière d'accès à l'information et de protection des renseignement personnels.
 
−
Le prix Judy Booth récompense un ou plusieurs employés pour leur contribution exceptionnelle à l'amélioration de la prestation de services, de la transparence et de la collaboration en matière d'accès à l'information et de protection des renseignements personnels (AIPRP) au sein du gouvernement du Canada.
 
  
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== '''⭐ Les critères de nomination''' ==
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You '''<u>must</u>''' also complete the following courses (available through the Financial systems learning portal):
−
*Critère 1: Soutenir la croissance et l'amélioration continues des collègues de la communauté de l'AIPRP. 
 
  
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*Critère 2: Démontrer une passion pour la prestation de services dans le cadre des demandes de l'AIPRP.  
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•SAP training [https://sac-isc.myabsorb.ca/#/login FN4053] 
  
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*Critère 3: Innover pour améliorer un service numérique ou en personne de l'AIPRP. 
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•[https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]
  
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*Critère 4: Améliorer la prestation de services, de la transparence et de la collaboration en ce qui concerne les demandes de l'AIPRP au sein du gouvernement du Canada. 
+
Once complete, send the forms a course certificate to '''cartedachat-acquisitioncard@sac-isc.gc.ca.'''
  
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== '''⭐ Le processus de nomination''' ==
+
----
−
Veuillez noter que le comité de sélection ne prend pas en considération les éléments en dehors des informations fournies dans le texte de la mise en candidature.
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== Lost or Stolen Cards ==
 +
Immediately report lost or stolen cards via the designated toll-free number Canada/US: <u>'''1 888 834-2484'''</u> or International: <u>'''416 369-6399'''</u>. Notify your cost centre manager, the [https://intranet-sac-isc/eng/1670437762974/1670437818882 <u>''departmental security''</u>] team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
 +
----
  
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===L’éligibilité===
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== Summary of Responsibilities by Role ==
 +
{| class="wikitable"
 +
! Role !! Key Responsibilities
 +
|-
 +
| '''''Cardholder''''' || Make authorized purchases, record transactions in SAP, safeguard the card.   
 +
|-
 +
| '''''Cost Centre Manager''''' || Approve requests, monitor budgets, oversee card use.
 +
|-
 +
| '''''Acquisition Card Coordinator'''''        || Provide training, process card applications, monitor misuse.
 +
|}
 +
----
 +
== Best Practices for Card Use ==
 +
* Make purchases promptly after receiving proper approval
 +
* Review monthly card statements carefully
 +
* Do not split purchases to circumvent transaction limits
 +
* Keep all receipts and store them in a secure location
 +
----
 +
== Misuse and Consequences ==
 +
'''Failure to follow acquisition card policies may result in:'''
  
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*Le Prix est ouvert aux employés des institutions se rapportant à la Loi sur l’accès à l’information (LAI) et la Loi sur la protection des renseignements personnels (LPRP).
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* Removal of delegated authority
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*Les personnes proposées doivent avoir été employées au cours des exercices financiers 2023-2024 ou 2024-2025.
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* Mandatory retraining
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*Les candidatures d’équipe peuvent comprendre des membres provenant de plusieurs institutions. Les équipes doivent être composées de 15 personnes au maximum.
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* Repayment of funds
 +
* Disciplinary measures
  
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===Qui peut soumettre une nomination ?===
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Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''[https://laws-lois.justice.gc.ca/eng/acts/f-11/page-1.html Financial Administration Act]'''.
 +
----
  
−
*Tout employé d’une institution sous la LAI ou la LPRP peut soumettre une candidature.  
+
== Directive ==
−
*Chaque candidature doit être approuvée par un pair ou un membre de la haute direction avant soumission.  
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[https://gcdocs.intra.pri/aanc-inac/llisapi.dll?func=ll&objaction=overview&objid=138336635 Directive on the use of Acquisition Cards - Version January 2024.]
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*Les formulaires de candidature ne comportant pas les informations requises ne seront pas évalués et le comité de sélection n'examinera pas les documents ou informations supplémentaires<br><br>
+
----
  
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Pour être prises en considération, les candidatures doivent répondre à tous les critères.
+
== Shared Documents ==
  
−
===Comment soumettre une nomination ?===
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* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/132473571/link Acquisition Card Application 10-715E]
 +
* [https://intranet-rcaanc-cirnac/GetGCDocsDocument/122636801/link SAP Access Form 10-705E]
 +
* [https://sac-isc.myabsorb.ca/#/login Training: SAP FN4053] + [https://sac-isc.myabsorb.ca/#/login Acquisition Card Training Course]
 +
* [https://intranet-sac-isc/eng/1479906532293/1551201492602 Departmental Forms Catalogue] and [https://services.aadnc-aandc.gc.ca/logon/LogonPoint/tmindex.html# ISC Learning Portal.]
  
−
*Veuillez lire attentivement les [[Media:2025_JBA_-_Directives_de_participation.pdf|Directives de participation]] ainsi que l’information [[Media:2025_JBA_-_A_propos.pdf|À propos]] du Prix.
+
----
−
*Les mises en candidatures doivent répondre à tous les critères pour être prises en considération. Dans les cases prévues pour chaque critère, donnez des exemples concrets qui démontrent comment le(s) candidat(s) répond(ent) au critère.
 
−
*Téléchargez et complétez le [[Media:2025_Formulaire_de_nomination_-_Prix_Judy_Booth_Excellence_en_AIPRP.docx|Formulaire de nomination]].
 
−
*Obtenez un courriel/une lettre de soutien signé(e) d'un pair ou d'un membre de la haute direction.
 
−
*Soumettez le dossier de candidature complété à l'équipe chargée des prix à l'adresse suivante [mailto:OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca OCIO-APCDO-BDPI-BPCAP@tbs-sct.gc.ca].
 
  
−
<p style="font-weight: bold; color: crimson">La période de nomination se termine le lundi 29 septembre 2025, à 16:00 HAP (Heure d’été du Pacifique).</p>
+
== FAQ about Acquisition Cards ==
 +
'''Can I lend my card to a colleague?'''
  
−
== '''⭐ Les récipiendaires''' ==
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* No. Only the employee whose name appears on the card is authorized to use it.
  
−
<div class="mw-collapsible mw-collapsed" style="border: 1px solid #ccc; background-color: #f9f9f9; padding: 1em; width: 90%;">
+
'''What if a supplier requires a deposit?'''
−
'''Les récipiendaires du Prix Judy Booth pour l’excellence en AIPRP sont :'''
 
  
−
<div class="mw-collapsible-content">
+
* Deposits are generally not permitted. Please contact your cost centre manager or the departmental acquisition card coordinator to discuss possible exceptions.
−
'''''2025:'''''
 
  
−
<br>
+
'''Can I use the card for international purchases?'''
  
−
'''''2023:'''''
+
* Yes, as long as the supplier is reputable and currency conversion charges are properly documented and justified in SAP.
−
Lois McLennan,
 
−
Agence du revenu du Canada
 
−
<br>
 
  
−
'''''2022:'''''
+
----
−
James Larkin pour l'automatisation des processus robotiques,
 
−
Services partagés Canada
 
  
−
<br>
+
== Contact Us ==
−
</div>
+
For card requests, policy questions, or reporting, contact:
−
</div>
 
  
−
== '''⭐ Ressources en matière de communication''' ==
+
'''Email:''' [mailto:cartedachat-acquisitioncard@sac-isc.gc.ca cartedachat-acquisitioncard@sac-isc.gc.ca]
−
Cette section met à votre disposition des ressources additionnelles afin d’être en relation avec les réseaux pertinents à l’AIPRP.
 
−
*Rejoignez la page [https://gccollab.ca/groups/profile/7347008/atip-professionals-professionnels-de-laiprp ATIP Professionals] GCcollab des professionnels de l'AIPRP.
 
−
*Modèle de courriel : [[Media:Template_-_Call_for_nomication_JBA_(BIL).docx|Soumission des candidatures pour le Prix Judy Booth.]] (Bilingue)
 

Revision as of 10:01, 15 July 2025

Isc-mamd-acquisition-card.png

Welcome to the Acquisition Card Services

The Acquisition Card Services from MAMD support ISC and CIRNAC staff by facilitating efficient, secure, and compliant purchases of goods and services through government-issued acquisition cards. These cards streamline low-risk, low dollar value transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.

Our Mandate

The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the Directive on Payments and related Treasury Board policies. Our objective is to empower authorized users to purchase low-risk, low dollar value essential items responsibly while maintaining fiscal integrity and operational efficiency.

Our Key Activities

  • Cardholder Onboarding Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
  • Policy Interpretation Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
  • Transaction Oversight Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
  • Cost Centre Collaboration Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
  • Compliance & Reporting Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.

Important Guidelines

  • Card Use Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
  • Restrictions (The card must not be used for) :
    • Personal expenses
    • Cash advances
    • Fleet maintenance
    • Business travel
    • Relocation services
    • Purchases requiring written contracts or special security/intellectual property considerations
  • Convenience Cheques Issued only in rare, urgent operational scenarios when other payment methods are unavailable. Convenience cheques must adhere to all the rules of the Directive on the use of Acquisition Cards

Online Purchase Requirements

Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.

How to get an acquisition card

To get an acquisition card, you must be complete the following forms (available through the departmental forms catalogue):

•Acquisition Card Application 10-715E

•Systems, Applications and Products (SAP) Access Form 10-705E

You must also complete the following courses (available through the Financial systems learning portal):

•SAP training FN4053

•Acquisition Card Training Course

Once complete, send the forms a course certificate to cartedachat-acquisitioncard@sac-isc.gc.ca.

Lost or Stolen Cards

Immediately report lost or stolen cards via the designated toll-free number Canada/US: 1 888 834-2484 or International: 416 369-6399. Notify your cost centre manager, the departmental security team, and the national coordinator at cartedachat-acquisitioncard@sac-isc.gc.ca within 24 hours.

Summary of Responsibilities by Role

Role Key Responsibilities
Cardholder Make authorized purchases, record transactions in SAP, safeguard the card.
Cost Centre Manager Approve requests, monitor budgets, oversee card use.
Acquisition Card Coordinator Provide training, process card applications, monitor misuse.

Best Practices for Card Use

  • Make purchases promptly after receiving proper approval
  • Review monthly card statements carefully
  • Do not split purchases to circumvent transaction limits
  • Keep all receipts and store them in a secure location

Misuse and Consequences

Failure to follow acquisition card policies may result in:

  • Removal of delegated authority
  • Mandatory retraining
  • Repayment of funds
  • Disciplinary measures

Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the Financial Administration Act.

Directive

Directive on the use of Acquisition Cards - Version January 2024.

Shared Documents

FAQ about Acquisition Cards

Can I lend my card to a colleague?

  • No. Only the employee whose name appears on the card is authorized to use it.

What if a supplier requires a deposit?

  • Deposits are generally not permitted. Please contact your cost centre manager or the departmental acquisition card coordinator to discuss possible exceptions.

Can I use the card for international purchases?

  • Yes, as long as the supplier is reputable and currency conversion charges are properly documented and justified in SAP.

Contact Us

For card requests, policy questions, or reporting, contact:

Email: cartedachat-acquisitioncard@sac-isc.gc.ca

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