Important: The GCConnex decommission will not affect GCCollab or GCWiki. Thank you and happy collaborating!
Difference between revisions of "ISC - MAMD - Planning, Acquisition Card, and Relocation - Acquisiton Card"
m |
(Tableau Role resp.) |
||
| Line 40: | Line 40: | ||
---- | ---- | ||
| + | == Résumé des responsabilités par rôle == | ||
| + | {| class="wikitable" | ||
| + | ! Rôle !! Responsabilités principales | ||
| + | |- | ||
| + | | Titulaire de carte || Faire les achats autorisés, enregistrer dans SAP, protéger la carte | ||
| + | |- | ||
| + | | Gestionnaire de centre de coûts || Approuver les demandes, suivre les budgets, superviser les utilisations | ||
| + | |- | ||
| + | | Coordonnateur de carte || Assurer la formation, traiter les demandes de carte, surveiller les abus | ||
| + | |} | ||
| + | ---- | ||
== Misuse and Consequences == | == Misuse and Consequences == | ||
'''Failure to follow acquisition card policies may result in:''' | '''Failure to follow acquisition card policies may result in:''' | ||
Revision as of 11:50, 4 July 2025
Welcome to the Acquisition Card Services
The Acquisition Card Services from MAMD support ISC and CIRNAC staff by facilitating efficient, secure, and compliant purchases of goods and services through government-issued acquisition cards. These cards streamline low-risk, low dollar value transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
Our Mandate
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the Directive on Payments and related Treasury Board policies. Our objective is to empower authorized users to purchase low-risk, low dollar value essential items responsibly while maintaining fiscal integrity and operational efficiency.
Our Key Activities
- Cardholder Onboarding Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
- Policy Interpretation Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
- Transaction Oversight Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
- Cost Centre Collaboration Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
- Compliance & Reporting Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
Important Guidelines
- Card Use Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
- Restrictions The card must not be used for:
- Personal expenses
- Cash advances
- Fleet maintenance
- Business travel
- Relocation services
- Purchases requiring written contracts or special security/intellectual property considerations
- Convenience Cheques Issued only in rare, urgent operational scenarios when other payment methods are unavailable. Convenience cheques must adhere to all the rules of the Directive on the use of Acquisition Cards
Online Purchase Requirements
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
Lost or Stolen Cards
Immediately report lost or stolen cards via the designated toll-free number Canada/US: 1 888 834-2484 or International: 416 369-6399. Notify your cost centre manager, the departmental security team, and the national coordinator at cartedachat-acquisitioncard@sac-isc.gc.ca within 24 hours.
Résumé des responsabilités par rôle
| Rôle | Responsabilités principales |
|---|---|
| Titulaire de carte | Faire les achats autorisés, enregistrer dans SAP, protéger la carte |
| Gestionnaire de centre de coûts | Approuver les demandes, suivre les budgets, superviser les utilisations |
| Coordonnateur de carte | Assurer la formation, traiter les demandes de carte, surveiller les abus |
Misuse and Consequences
Failure to follow acquisition card policies may result in:
- Removal of delegated authority
- Mandatory retraining
- Repayment of funds
- Disciplinary measures
Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the Financial Administration Act.
Directive
Directive on the use of Acquisition Cards - Version January 2024.
- Acquisition Card Application 10-715E
- SAP Access Form 10-705E
- Training: SAP FN4053 + Acquisition Card Training Course
- Departmental Forms Catalogue and ISC Learning Portal.
FAQ sur les cartes d’acquisition
Est-ce que je peux prêter ma carte à un collègue?
- Non. Seul l’employé dont le nom est inscrit sur la carte est autorisé à l’utiliser.
Que faire si un fournisseur exige un acompte?
- Les acomptes ne sont généralement pas autorisés. Consultez votre gestionnaire de centre de coûts ou le coordonnateur des cartes pour des exceptions.
Peut-on utiliser la carte pour des achats à l’étranger?
- Oui, mais il faut s’assurer que le fournisseur est réputé et que les frais de conversion soient justifiés dans SAP.
Contact Us
For card requests, policy questions, or reporting, contact:
