View source for Application Portfolio Management (APM)

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<div style="text-align: center;  background-color: orange; color: black"><big>
'''Please note that all communication and documentation will be shared through GCxchange moving forward.'''
'''Register through the following link: [https://www.gcx-gce.gc.ca gcx-gce.gc.ca].  Once registered, join our community by becoming a member: [https://gcxgce.sharepoint.com/teams/0318 GC Application Portfolio Management Community]'''
<br />
'''Veuillez noter que toutes les communications et la documentation seront partagées via GCxchange à l'avenir.'''
'''Inscrivez-vous via le lien suivant :  [https://www.gcx-gce.gc.ca gcx-gce.gc.ca].  Une fois inscrit, rejoignez notre communauté en devenant member: [https://gcxgce.sharepoint.com/teams/0318 Communauté de la Gestion du portefeuille des applications du GC]'''
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<br>


=Overview=
==Context==

* [http://www.tbs-sct.gc.ca/it-ti/rsai-revt/rsai-revttb-eng.asp TBS Report on the State of Aging IT (2010)] affirmed that Application Portfolio Management is not consistently practiced GC-wide, thereby supporting the need for a formalized approach for the management of applications.
* 75% reside in the back-office, many are home-grown, solve the same business needs and do not leverage enterprise opportunities
* Efficiencies can be realized by consolidating and standardizing back-office applications in order to redirect resources towards the renewal of aging systems & towards government priorities

==GC Applications Inventory==

[[Media: GC_applications_APM_export.xlsx| List of GC applications]] based on departmental reporting.

== Strategy Components==

[[Image: APM_Strat_Components.png]]

==Expected Outcomes==

*Improve the maturity of application portfolio management practices across government to provide a holistic view of the GC applications landscape and related risks and investments
*Support government-wide strategies on the renewal & ever-greening of aging applications that are both economical and ensure the continuity of services to Canadians
*Implement multi-year investment planning for applications that is interlocked with corporate risk and investment planning to direct investments towards government priorities

APM to focus IT investments to best meet business objectives, with an acceptable level of risk and at a reasonable cost.

=Guidance=

==APM 2018 Guidance Documents==

* [[OCIO Application Portfolio Management/Application Portfolio Management User Guide | Application Portfolio Management General User Guide]] has an overview of what APM is and a description of mission criticality.
** The [[OCIO Application Portfolio Management/Aging IT Application Assessment | Aging IT Application Assessment]] details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
** The [[OCIO Application Portfolio Management/Application Lifecycle Management Assessment | Application Lifecycle Management Assessment]] details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
** [[OCIO Application Portfolio Management/TBS APM Module Guide | APM Module Guide]] (CA Clarity is the system used for APM)
* [[OCIO Application Portfolio Management/Application Portfolio Management FAQ | Frequently Asked Questions (FAQ)]]
* [[OCIO_Application_Portfolio_Management/TBS_APM_Module_Guide#Overview | Data Model]]
* [[OCIO_Application_Portfolio_Management/TBS_APM_Module_Guide#Overview | Data Loader Template]]
*[[Media: GC_applications_APM_export.xlsx| List of GC applications]] based on departmental reporting.
* [[:Category:Application_Portfolio_Management | Index of pages and files about APM on GCPedia]]

==Previous Guidance Documents==

* [[media:Application_Portfolio_Management_Strategy_-_English.docx|Application Portfolio Management Strategy]] - replaced by [[OCIO Application Portfolio Management/Application Portfolio Management User Guide | Application Portfolio Management User Guide]] 
* [[media:Application_Portfolio_Management_Aging_IT_Assessment_-_English.doc|Application Portfolio Management Aging IT Assessment]]  - replaced by [[OCIO Application Portfolio Management/Aging IT Application Assessment | Aging IT Application Assessment]] 
* [[media:Application_Lifecycle_Management_-_English.docx|Application Lifecycle Management]]  - replaced by [[OCIO Application Portfolio Management/Application Lifecycle Management Assessment | Application Lifecycle Management Assessment]] 
* [[media:Application_Portfolio_Classification_Tool_-_English.docx|Application Portfolio Classification Tool]]  - replaced by Departmental Results Framework, see the Data Requirements section of the  [[OCIO Application Portfolio Management/Application Portfolio Management User Guide | Application Portfolio Management User Guide]] 
* [[Media:GC_APM_Definitions.pdf|Definitions]] - included in  [[OCIO Application Portfolio Management/Application Portfolio Management User Guide | Application Portfolio Management User Guide]], and [[OCIO Application Portfolio Management/Application Lifecycle Management Assessment | Application Lifecycle Management Assessment]] 
* [[media:APM_Data_Model_Clarity_3_0_6.xlsx|APM Data Model Clarity 3.0.6 (Updated 2016-06-24)]]   - outdated, new model included in [[OCIO Application Portfolio Management/TBS APM Module Guide | APM Module Guide]]
* [[media:TBS_APM_-_User_Guide.doc | Clarity User Guide]]  - replaced by  [[OCIO Application Portfolio Management/TBS APM Module Guide | APM Module Guide]]

==Presentations==

* [[media:CIOC_Dec_14_2012_EN.ppt|CIOC APM Presentation - Dec 14, 2012]]
* [[media:GTEC_Oct_8-9_APM_Presentation_-_EN.pptx|GTEC APM Presentation - Oct 8-9, 2013]]
* [[media:CIOC_Apr_22_2013_EN.ppt‎|CIOC APM Presentation - Apr 22, 2013]]
* [[media:APM_-_A_Canadian_Federal_Government_Perspective_-_CA_Day_in_Ottawa_-_June_5,_2014.ppt.pptx|CA Day - Jun 5, 2014]]
* [[media:9_APM_Overview_-_SPD_-_November_2014_V02E.pptx|GC Enterprise Security Architecture: APM in the GC - Nov 20, 2014]]

=Training and Events=

The latest information about training and events is on the [https://gcconnex.gc.ca/groups/profile/233846/gc-apm-working-group APM GCconnex group].

<table width="100%" border="1px" cellpadding="5" cellspacing = "0">
<tr style="color:white;background-color:black;text-align:center;">
<td>'''Date'''</td>
<td>'''Session'''</td>
<td>'''Agenda'''</td>
<td>'''Training Materials''' or Minutes</td>
</tr>
<tr>
<td>2018-07-13</td>
<td>APM 2018 data model feedback session</td>
<td> [https://gcconnex.gc.ca/event_calendar/view/40130345/apm-data-model-feedback-session Event agenda] </td>
<td>[https://gcconnex.gc.ca/pages/view/40388003/meeting-summary-2018-07-13 Meeting Summary 2018-07-13]</td>
</tr>

<tr >
<td>2017-05-25<br/>9:30am-11:30am</td>
<td>APM Community Meeting</td>
<td>0.	9:30-9:40am	Introductions	All<br/>
1.	9:40-10:00am	GC APM Open Data Pilot Update	Troy M (TBS) / Karri C (TBS)<br/>
2.	10:00-10:20am	GC APM scope, terms and timelines	Troy M (TBS)<br/>
3.	10:20-11:00am	Community topic:  APM user guide	<br/>
4.		Community topic: location of designated sites	<br/>
		Community topic: TBS risk factors and their weights used for “Technical Condition” and “Business Value” assessments	<br/>
		Community topic:  How are other departments collecting data?	<br/>
5.	11:00-11:10am	Open source APM introduction	Johanne JB (STAT CAN) / Gabriel C (SSC) / Nathan D (AGR)<br/>
6.	11:10-11:20am	GC EARB introduction	Gavin B (TBS)<br/>
7.	11:20-11:30am	Roundtable	All
</td>
<td>https://gcconnex.gc.ca/discussion/view/26678602/gc-apm-meeting-gc-gpa-reunion</td>
</tr>




<tr>
<td>2016-04-18<br/>2:30pm-4pm</td>
<td>APM 2016 Training</td>
<td>2:30-2:50pm - Overview of APM 2016<br/>
2:50-3:05pm - CBAS Overview<br/>
3:05-3:20pm - BCP and Service Overview<br/>
3:20-3:40pm - CFIA Presentation of the Data Asset Inventory Project<br/>
3:40-4:00pm - Discussion on scope of APM 2016 items, and general Q&A
</td>
<td>
*[[Media:Service_Relationship_to_Applications.docx|Service Relationship to Applications]]  <span style="color:red;"></span>
*[[Media:APM_2016_FAQ.docx|APM 2016 FAQ]]
*[[Media:APM_2016_Callout_Letter_Appel_sur_la_GPA_de_2016.docx|APM 2016 Callout Letter]]
*[[Media:APM_2016_Overview.pptx|APM 2016 Overview]]
*[[Media:APM_FAQ_for_Business_Continuity_Management.docx|APM FAQ for Business Continuity Management]]
*[[Media:CFIA_ACIA_-_IADS_IAU_Data_Asset_Inventory.ppt|CFIA - IADS IAU Data Asset Inventory]]
*[[Media:CFIA_Data_Asset_Inventory_Survey_Questions.doc|CFIA Data Asset Inventory Survey Questions]]
*[[Media:CFIA_Data_Asset_Inventory_Callout.docx|CFIA Data Asset Inventory Callout]]
</td>
</tr>

<tr>
<td>2015-09-29<br/>10:30am-12pm</td>
<td>APM 2015 Training / Formation sur la GPA de 2015</td>
<td>Overview of APM 2015 / Aperçu du APM 2015</td>
<td>
*[[Media:APM_2015_FAQ.docx|APM 2015 FAQ]]
*[[Media:GPA_2015_-_Foire_aux_questions.docx|GPA 2015 - Foire aux questions]]
*[[Media:APM_2015_Callout_Letter.docx|APM 2015 Callout Letter]]
*[[Media:Lettre_d_appel_sur_la_GPA_2015.docx|Lettre d’appel sur la GPA 2015]]
*[[Media:APM_2015_Training_Guide.pptx|APM 2015 Training Guide]]
*[[Media:Guide_de_formation_sur_la_GPA_de_2015.pptx|Guide de formation sur la GPA de 2015]]
</td>
</tr>

<tr>
<td>2015-08-11<br/> or/ou <br/> 2015-08-13<br/>1:30pm-2:30pm</td>
<td>La migration de l’application Windows Server 2003 (WS2K3) / Windows Server 2K3 Migration</td>
<td>Overview of the Windows Server 2003 Retirement Program / Aperçu du programme de retraite de Windows Server 2003<br/>
Progress Reporting using APM / Rapports d'étape en utilisant GPA
</td>
<td>
*[[Media:Callout_-_Appelle_-_Windows_Server_2K3_Migration.docx|Callout - Appelle - Windows Server 2K3 Migration]]
*[[Media:Orientation_Session_v3_-_EN.pptx|Orientation Session v3 - EN]]
*[[Media:Séance_d_orientation_v3_-_FR.pptx|Séance d’orientation v3 - FR]]
</td>
</tr>

<tr>
<td>2015-08-12<br/>10:30am - 12pm<br/> or/ou <br/>2015-08-17<br/>1:30pm - 3pm</td>
<td>Collection des données pour la migration de l’application Windows Server 2003 (WS2K3) / Windows Server 2K3 Migration Data Collection</td>
<td>Intro to Application Portfolio Management (APM) / Introduction à la gestion de portefeuille d'applications (GPA)<br/>
Preparing the data submission / Préparation de la soumission de données
</td>
<td>
*[[Media:Windows_Server_2003_Application_Migration_Data_Entry_Guide_v3_EN.docx|Windows Server 2003 Application Migration Data Entry Guide v3 - English]]
*[[Media:Guide_d_entree_de_donnees_pour_migration_de_Windows_Server_2003_v3.1_FR.docx|Guide d'entrée de données pour la migration de Windows Server 2003 v3 - français]]
</td>
</tr>

<tr>
<td>2014-12-17<br/>3:00pm-4:30pm</td>
<td>2014 APM Orientation Session</td>
<td> Session 1: Contingency planning <br/>
Session 2: Essential Applications Mapping
</td>
<td>
*[[Media:Contingency_planning.pptx|Contingency planning]]
*[[Media:Essential_Applications_Mapping.pptx|Essential Applications Mapping]]
*[[Media:Essential_Applications_CIOC_April_2015_Update.pptx|Essential Applications Update Presentation to CIOC - April 2015]]
</td>
</tr>
<tr>
<td>2014-12-02<br/>2:30pm-4:30pm</td>
<td>2014 APM Orientation Session</td>
<td> Session 1: Overview <br/> 
</td>
<td>
*[[Media:2014_APM_Orientation_Session.pptx|APM Requirements Overview]]
</td>
</tr>
<tr>
<td>2014-03-27<br/>1:00pm-3:00pm</td>
<td>APM 2013-14 - TIME & Lessons Learned</td>
<td>Session 1: Mission Critical Analysis<br/>
Session 2: Demo IT Planning & MAF linkages<br/>
Session 3: Lessons Learned
</td>
<td>
*[[Media:Agenda.pptx|Agenda]]
*[[Media:MC_Analysis_-_English.pptx|MC Analysis]]
*[http://publiservice.tbs-sct.gc.ca/cmt/cioc-cdpi/meetings/2013/12-13/maf-crg/maf-crg-eng.asp MAF AoM IT]
</td>
</tr>
<tr>
<td>2013-10-30<br/>10:00am-12:00pm</td>
<td>APM Training Orientation Session<br/>
Data Loader Tips, Application Data QA, Portlet Configuration and Exporting Data
</td>
<td>Session 1: Introduction/Compilation of Data Loader feedback<br/>
Session 2: Performing your Quality Assurance - Tombstone Info/Ifrastructure Info<br/>
Session 3: Performing your Quality Assurance - Assessments and Final Approval<br/> 
Session 4: Configuring Portlets<br/>
Session 5: Exporting Data to Excel and Reporting
</td>
<td>
*[[Media:Agenda_-_English.pptx|Agenda]]
*[[Media:Session_1_-_Compilation_of_Data_Loader_feedback_-_Bilingual.docx|Compilation of Data Loader Feedback]]
*[[Media:Session_2_-_SSC_Quality_Assurance_Approach_-_English.pptx|SSC Quality Assurance Approach]]
*[[Media:Session_5_-_IC_Reporting_Summary_-_English.pptx|IC Reporting Summary]]
</td>
</tr> 
<tr>
<td>2013-06-21<br/>2:00pm-4:00pm</td>
<td>Part 2: Application Portfolio Management:<br/>- Aging IT, Data model</td>
<td>Session 1 - Recap -Introduction, APM Overview and  Lifecycle Assessment Methodology<br/>
Session 2 - Data Model: General information<br/>
Session 3 - Data Model: Infrastructure information<br/>
Session 4 - Aging IT Assessment Methodology</td>
<td>
*[[Media:Training_-_21-Jun-2013_-_(SSC)_Infrastructure_elements_-English.pptx|SSC Infrastructure Elements]]
*[[Media:Training_-_21-Jun-2013_-_English.pptx|Data Model & Aging IT]]
*[[Media:Training_-_21-Jun-2013_-_Timeline_-_English.pptx|Timeline]]
</td>
</tr>
<tr>
<td>2013-06-18<br/>1:00pm-3:00pm</td>
<td>Part 1: Application Portfolio Management:<br/>- TIME & Lessons Learned</td>
<td>Session 1 - APM Overview<br/>Session 2 - TIME<br/>Session 3 - Lessons Learned</td>
<td>
*[[Media:Training_-_18-Jun-2013_-_Agenda_-_English.pptx|Agenda]]
*[[Media:Training_-_18-Jun-2013_-_Session_1_-_APM_Overview_-_English.pptx|APM Overview]]
*[[Media:Training_-_18-Jun-2013_-_Session_2_-_TIME_-_English.pptx|TIME]]
*[[Media:Training_-_18-Jun-2013_-_Session_3_-_Lessons_Learned_-_English.pdf|Lessons Learned]]
</td>
</tr>
</table>

=Contacts=

==Departmental or Agency Delegates==

The people listed in the [[Information Technology Division (ITD)/Contactlist|APM section of the contacts list]], are responsible for coordinating the APM data entry for their departments or agencies They have editing rights to their departmental applications inventory in the Clarity system used by TBS for managing APM.  <br/>
Their roles usually include
* Coordinating the APM data entry to keep the data complete, up-to-date and accurate
* Quality assurance of their departmental applications' inventory
* Liaison with TBS and other central agencies such as SSC
* Distribute, within their department, information received from TBS about the APM program
* Manage their departmental list of TBS Clarity users
* Keep the list of departmental contacts below current
* Answer inquiries from other departments.

==Contact the TBS APM Team==

You can contact us via the [https://gcconnex.gc.ca/groups/profile/233846/gc-apm-working-group GCconnex group] or email the [mailto:ZZCIOBDP@tbs-sct.gc.ca APM Support team]



=Useful Links=

* STRATEGY COMPONENTS' references
** GOVERNANCE
*** [https://www.canada.ca/en/treasury-board-secretariat/services/information-technology/strategic-plan-2017-2021.html GC IM/IT Strategic Plan]
*** [[GC Enterprise Architecture Review Board (GC_EARB)]]
*** [[GC IT Domain Navigation | Recommended software by domain]]
** PORTFOLIO CLASSIFICATION
*** [https://www.tpsgc-pwgsc.gc.ca/recgen/pceaf-gwcoa/1819/ressource-resource-eng.html Departmental Results Framework].
*** [[Media:APM.ApplicationFeatures.GCACMv2.1.xlsx| GC Application Capability Model v2.1 (features classification)]]
** [[CIOB Application Portfolio Management/Aging IT Application Assessment| AGING IT ASSESSMENT]]
** [[CIOB Application Portfolio Management/Aging IT Application Assessment| LIFECYCLE MANAGEMENT]]
** [https://gcconnex.gc.ca/groups/profile/1924510/gc-it-plan-community IT PLAN]

*Guidance documents
** [[OCIO Application Portfolio Management/Application Portfolio Management User Guide | Application Portfolio Management User Guide]] has an overview of what APM is and a description of mission criticality.
** The [[OCIO Application Portfolio Management/Aging IT Application Assessment | Aging IT Application Assessment]] details the Aging IT methodology; the funding condition, BCP/DRP and criticality assessments.
** The [[OCIO Application Portfolio Management/Application Lifecycle Management Assessment | Application Lifecycle Management Assessment]] details the T.I.M.E. methodology; the business value, support costs and technical condition assessments.
** [[OCIO Application Portfolio Management/TBS APM Module Guide | APM Module Guide]] (CA Clarity is the system used for APM)
*** [[OCIO Application Portfolio Management/Application Portfolio Management FAQ | Frequently Asked Questions (FAQ)]]
*** [[OCIO_Application_Portfolio_Management/TBS_APM_Module_Guide#Overview | Data Model]]
*** [[OCIO_Application_Portfolio_Management/TBS_APM_Module_Guide#Overview | Data Loader Template]]

Related pages
Enterprise Portfolio Strategy
Index of pages and files about APM on GCPedia
News and Events on GCconnex *
APM Community Group



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