Changes

*As soon as the Letter of Offer has been signed, contact your new employee with a welcome email – see template.

*As soon as the Letter of Offer has been signed, contact your new employee with a welcome email – see template.

*Confirm details regarding the arrival of your new employee, i.e. work schedule including hours of work, start date, and location. Make sure you are both clear on whether your employee will be working remotely, in person or through a hybrid model.

*Confirm details regarding the arrival of your new employee, i.e. work schedule including hours of work, start date, and location. Make sure you are both clear on whether your employee will be working remotely, in person or through a hybrid model.

*Check if your employee requires job accommodation. If yes, ensure that the necessary workplace accommodation is arranged as soon as possible by sending an email to: {{em|Facilities-Installations@tribunal.gc.ca}}.

*Check if your employee requires job accommodation. If yes, ensure that the necessary workplace accommodation is arranged as soon as possible by sending an email to: {{em|Facilities-Installations@tribunal.gc.ca}}.

*Fill out the Arrival Form as soon as a start date has been established for your new employee.

*Fill out the Arrival Form as soon as a start date has been established for your new employee.

*Gather basic reference materials such as a phone list, organizational chart with titles, staff lists, other contact lists, email instructions (i.e. [https://intranet.atssc-scdata.gc.ca/tools-resources/email-signature-blocks-en.html '''signature block''']), and the job description for your new employee’s position, and share with the employee.

*Gather basic reference materials such as a phone list, organizational chart with titles, staff lists, other contact lists, email instructions (i.e. [https://intranet.atssc-scdata.gc.ca/tools-resources/email-signature-blocks-en.html '''signature block''']), and the job description for your new employee's position, and share with the employee.

*Email all team members and key contacts announcing the arrival and start date of your new employee.

*Email all team members and key contacts announcing the arrival and start date of your new employee.

* Encourage a team member to be an '''onboarding and orientation “Buddy”''' for your new employee, to answer any questions and provide support and guidance.

* Encourage a team member to be an '''onboarding and orientation "Buddy"''' for your new employee, to answer any questions and provide support and guidance.

*Once five business days have passed since submitting the [https://intranet.atssc-scdata.gc.ca/hr-benefits/forms/employee-arrival-form-en.html '''Arrival Form'''], check with IT to ensure that your employee’s email account has been set up and that arrangements have been made with the employee to equip him/her/them with a laptop, cellphone, and any other needed IT equipment. If there are any delays, ensure that alternate arrangements are made so that the employee’s first week is productive.

*Once five business days have passed since submitting the [https://intranet.atssc-scdata.gc.ca/hr-benefits/forms/employee-arrival-form-en.html '''Arrival Form'''], check with IT to ensure that your employee's email account has been set up and that arrangements have been made with the employee to equip him/her/them with a laptop, cellphone, and any other needed IT equipment. If there are any delays, ensure that alternate arrangements are made so that the employee's first week is productive.

*Check your availability and ensure you set time aside for the new employee, especially during the first two weeks.

*Check your availability and ensure you set time aside for the new employee, especially during the first two weeks.

* Prepare a meaningful assignment for the new employee to start within the first week.

* Prepare a meaningful assignment for the new employee to start within the first week.

** has been provided the link to the '''Onboarding Wiki site'''

** has been provided the link to the '''Onboarding Wiki site'''

**has been encouraged to read the publication [https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flop.parl.ca%2FAbout%2FParliament%2Fsenatoreugeneforsey%2FHome%2FIndex-e.html&data=02%7C01%7CAlain.Godbout%40tribunal.gc.ca%7C72d8f489f4a44f54d6c308d7d184c2a5%7Cbcc5538a1d6a4e87a29e7d706ae6de4f%7C0%7C0%7C637208240451505939&sdata=nMbD%2F%2B%2BYvJxQtVjfkJmgpxiXxb6xvowYyaplpqRXJcE%3D&reserved=0 How Canadians Govern Themselves] by Eugene A. Forsey

**has been encouraged to read the publication [https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Flop.parl.ca%2FAbout%2FParliament%2Fsenatoreugeneforsey%2FHome%2FIndex-e.html&data=02%7C01%7CAlain.Godbout%40tribunal.gc.ca%7C72d8f489f4a44f54d6c308d7d184c2a5%7Cbcc5538a1d6a4e87a29e7d706ae6de4f%7C0%7C0%7C637208240451505939&sdata=nMbD%2F%2B%2BYvJxQtVjfkJmgpxiXxb6xvowYyaplpqRXJcE%3D&reserved=0 How Canadians Govern Themselves] by Eugene A. Forsey

*Tour the workplace (if applicable) and introduce your new employee to team members and extended branch personnel, including your section’s administrative assistant. In a remote work setting, set up a MS Teams meeting with members of the team to introduce your new employee.

*Tour the workplace (if applicable) and introduce your new employee to team members and extended branch personnel, including your section's administrative assistant. In a remote work setting, set up a MS Teams meeting with members of the team to introduce your new employee.

*Introduce your new employee to their onboarding and orientation “Buddy” colleague who will assist in the orientation of the work unit.

*Introduce your new employee to their onboarding and orientation "Buddy" colleague who will assist in the orientation of the work unit.

*Set time aside to discuss the [https://intranet.atssc-scdata.gc.ca/working-atssc/organizational-charts-en.html '''ATSSC’s organizational chart'''] and the mandate of the tribunal you support, or the mandate of your work unit within Internal Services. Discuss overall priorities and objectives of your work unit.

*Set time aside to discuss the [https://intranet.atssc-scdata.gc.ca/working-atssc/organizational-charts-en.html '''ATSSC's organizational chart'''] and the mandate of the tribunal you support, or the mandate of your work unit within Internal Services. Discuss overall priorities and objectives of your work unit.

*Confirm that your new employee has read and understood the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 '''Values and Ethics Code for the Public Sector'''], and the [https://intranet.atssc-scdata.gc.ca/tools-resources/documents/ATSSC-Code-of-Conduct-en.pdf '''ATSSC Code of Conduct: Values and Ethics, Standards of Conduct, and Conflict of Interest and Post Employment'''].

*Confirm that your new employee has read and understood the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=25049 '''Values and Ethics Code for the Public Sector'''], and the [https://intranet.atssc-scdata.gc.ca/tools-resources/documents/ATSSC-Code-of-Conduct-en.pdf '''ATSSC Code of Conduct: Values and Ethics, Standards of Conduct, and Conflict of Interest and Post Employment'''].

* Introduce your new employee to other key contacts who can assist the new employee in everyday work.

* Introduce your new employee to other key contacts who can assist the new employee in everyday work.

*Set time aside to help the employee with the registration of [https://eajl-orca.securise-secure.gc.ca/O/vw/bienvenue-welcome-eng.pub '''myKEY'''].

*Set time aside to help the employee with the registration of [https://eajl-orca.securise-secure.gc.ca/O/vw/bienvenue-welcome-eng.pub '''myKEY'''].

*Allocate time to discuss the new employee’s job in more detail, explain key duties and procedures, and discuss job expectations/performance objectives.

*Allocate time to discuss the new employee's job in more detail, explain key duties and procedures, and discuss job expectations/performance objectives.

*Provide your new employee with the terms and conditions applicable to their employment in the relevant format (see applicable [http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/coll_agre/siglist-eng.asp '''collective agreement''']).

*Provide your new employee with the terms and conditions applicable to their employment in the relevant format (see applicable [http://www.tbs-sct.gc.ca/pubs_pol/hrpubs/coll_agre/siglist-eng.asp '''collective agreement''']).

*Set time aside (or delegate to the orientation Buddy) to help your new employee register for '''[https://intranet.atssc-scdata.gc.ca/hr-benefits/documents/mandatory-training-list-en.pdf mandatory training]''' (if not already done), by first creating or updating a [https://idp.csps-efpc.gc.ca/idp/Authn/UserPassword '''GCcampus account'''].

*Set time aside (or delegate to the orientation Buddy) to help your new employee register for '''[https://intranet.atssc-scdata.gc.ca/hr-benefits/documents/mandatory-training-list-en.pdf mandatory training]''' (if not already done), by first creating or updating a [https://idp.csps-efpc.gc.ca/idp/Authn/UserPassword '''GCcampus account'''].

*Check that your new employee has been paid.

*Check that your new employee has been paid.

*Observe your new employee's integration into the team. Identify positive dynamics and behaviours in your unit and address challenges as appropriate if any exist.

*Observe your new employee's integration into the team. Identify positive dynamics and behaviours in your unit and address challenges as appropriate if any exist.

*Discuss the [https://intranet.atssc-scdata.gc.ca/hr-benefits/performance-en.html '''Performance Management Program'''], including the development of SMART work objectives, expected competencies as well as learning and development plans. Remember to “claim” your employee in the '''myEmployees''' application, found on the top right of the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx '''TBS Applications Portal (TAP)'''] page.

*Discuss the [https://intranet.atssc-scdata.gc.ca/hr-benefits/performance-en.html '''Performance Management Program'''], including the development of SMART work objectives, expected competencies as well as learning and development plans. Remember to "claim" your employee in the '''myEmployees''' application, found on the top right of the [https://portal-portail.tbs-sct.gc.ca/home-eng.aspx '''TBS Applications Portal (TAP)'''] page.

*Discuss [https://intranet.atssc-scdata.gc.ca/hr-benefits/career-management-en.html?zoom_highlight=talent+management '''Career and Talent Management'''] with your new employee.

*Discuss [https://intranet.atssc-scdata.gc.ca/hr-benefits/career-management-en.html?zoom_highlight=talent+management '''Career and Talent Management'''] with your new employee.

*Discuss preferred working styles (e.g., communication, meetings, questions, feedback, etc.) and establish a shared understanding with your new employee.

*Discuss preferred working styles (e.g., communication, meetings, questions, feedback, etc.) and establish a shared understanding with your new employee.

*Set monthly meetings, if needed, to discuss various topics.

*Set monthly meetings, if needed, to discuss various topics.

*Around the three-month period, informally check on how your employee is acclimatizing to the new work environment. Be specific to gain valuable insight, such as, “How do you feel in your position after three months? Do you have any questions/challenges? How is your workload?” etc.

*Around the three-month period, informally check on how your employee is acclimatizing to the new work environment. Be specific to gain valuable insight, such as, "How do you feel in your position after three months? Do you have any questions/challenges? How is your workload?" etc.

*Discuss performance regularly and share your views on how your employee is integrating with the team and how they are progressing as it relates to their new work functions.

*Discuss performance regularly and share your views on how your employee is integrating with the team and how they are progressing as it relates to their new work functions.

*Follow up to ensure that your new employee has registered for or completed '''[https://intranet.atssc-scdata.gc.ca/hr-benefits/documents/mandatory-training-list-en.pdf mandatory training]''' courses and discuss the application of learning in the workplace. Also discuss other learning activities that may support your employee’s learning needs.

*Follow up to ensure that your new employee has registered for or completed '''[https://intranet.atssc-scdata.gc.ca/hr-benefits/documents/mandatory-training-list-en.pdf mandatory training]''' courses and discuss the application of learning in the workplace. Also discuss other learning activities that may support your employee's learning needs.

*Highlight any concerns you may have with your employee and intervene as necessary.

*Highlight any concerns you may have with your employee and intervene as necessary.

*(For employees new to the federal public service) If there are issues that may affect a successful completion of the employee’s probation period, contact Labour Relations at {{em|LR_ATSSC-RL_SCDATA@tribunal.gc.ca}} for advice and guidance as soon as possible to ensure appropriate steps are taken.

*(For employees new to the federal public service) If there are issues that may affect a successful completion of the employee's probation period, contact Labour Relations at {{em|LR_ATSSC-RL_SCDATA@tribunal.gc.ca}} for advice and guidance as soon as possible to ensure appropriate steps are taken.