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CRCLO-bulletin-no1/demystifier (view source)
Revision as of 07:43, 11 January 2022
, 07:43, 11 January 2022no edit summary
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<p><span style="font-size:16px"><span style="font-family:Georgia,serif">The purpose of this vignette is to clarify and explain certain concepts, articles, mechanisms and roles related to official languages, by providing an answer to a sometimes nebulous and recurring question.</p><span style="font-size:16px"><span style="font-family:Georgia,serif">In this first issue, we suggest that you compare the roles and responsibilities of the key actors who have a role to play in matters of official languages in federal institutions – namely, the Persons Responsible for Official Languages (PROLs), the Coordinators responsible for the implementation of section 41 of the ''Official Languages Act'', and the Official Languages Champions.
<span style="font-size:16px"><span style="font-family:Georgia,serif">We have therefore prepared the following with the help of our colleagues from the Treasury Board Canada Secretariat and Canadian Heritage.
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<p><span style="color:#343742"><span style="font-size:18px"><strong><span style="font-family:Franklin Gothic, Demi Cond, sans-serif"><small>WHO DOES WHAT?</small></span></strong></span></span></p>
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<p><span style="font-size:16px"><span style="font-family:Georgia,serif">'''PROLs'''
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The Persons Responsible for Official Languages, or the PROLs, are responsible for the implementation of Parts IV (Communications with and Services to the Public), V (Language of Work), VI (Participation of English-speaking and French-speaking Canadians) and section 91 (Staffing generally) of the ''Official Languages Act.''
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<span style="font-size:16px"><span style="font-family:Georgia,serif">Their work consists in ensuring the application of the obligations in bilingual and unilingual regions, the active offer, the language rights of employees, the equal employment and advancement opportunities for English-speaking and French-speaking Canadians, as well the official languages requirements with regard to staffing. They are also responsible for the coordination and preparation of their institutions’ Official Languages Annual Review.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The Treasury Board of Canada Secretariat’s Official Languages Centre of Excellence is responsible for supporting the PROLs.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">'''Coordinators'''
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The Coordinators responsible for the implementation of section 41 of Part VII (Advancement of English and French) of the ''Official Languages Act'' are mandated to apply the measures designed to enhance the vitality of official language minority communities, to support their development and to promote the full recognition and use of English and French in Canada.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">Their work leads them to increase employees’ awareness of the needs of official language minority communities, including consulting community organizations and proposing positive measures, in the context of the development or renewal of policies, programs and services. They are also responsible for coordinating and preparing the report on Part VII of the ''Official Languages Act'' for Canadian Heritage.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">Canadian Heritage’s Official Languages Branch is mandated to support them in the exercise of their duties.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">'''Official Languages Champions'''
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=26160 '''Policy on Official Languages'''] specifies that the role of Official Languages Champions is to “support[s] the deputy head in developing an integrated vision for the official languages program within the institution, … promote official languages, and … aim to have official languages considered in all its decision-making processes.”
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<span style="font-size:16px"><span style="font-family:Georgia,serif">Their role involves, among other things, showing leadership, exercising influence, listening to the issues raised by the PROLs and section 41 Coordinators, providing advice, as well as supporting the Deputy Head and the Senior Executives* responsible for the implementation of the institution’s commitments and obligations under the ''Official Languages Act.''
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<span style="font-size:16px"><span style="font-family:Georgia,serif">* The Senior Executives are the functional authorities (often at the Assistant Deputy Minister level) whose branches are responsible for the application of various parts of the OLA and to whom the PROLs’ and Coordinators’ work units report.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The Council of the Network of Official Languages Champions recommends that the champion sit on their institution’s Executive Committee, but that they do not report to anyone nor have any specific responsibility related to the application of official languages acts and policies.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">The Champions can count on the support of the Council of the Network of Official Languages Champions.
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<p><span style="color:#343742"><span style="font-size:18px"><strong><span style="font-family:Franklin Gothic, Demi Cond, sans-serif"><small>GOVERNANCE</small></strong><p></p>
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<p><span style="font-size:16px"><span style="font-family:Georgia,serif">Many institutions have an official languages committee or network to which these actors belong and whose mandate is to discuss official languages matters and issues within the institution.<span style="font-size:16px"><span style="font-family:Georgia,serif">The Official Languages Best Practices Forum, the annual flagship event of the official languages community, is also an opportunity for the PROLs, the section 41 Coordinators and the Official Languages Champions from all federal institutions to get together, to talk about current issues and to share best practices. Now presented virtually, the Forum is open to all federal employees.
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<span style="font-size:16px"><span style="font-family:Georgia,serif">Moreover, the [https://www.tbs-sct.gc.ca/ap/list-liste/ol-lo-eng.asp '''list'''] of Persons Responsible for Official Languages, Official Languages Champions and persons responsible for the implementation of section 41 in institutions subject to the ''Official Languages Act'' can be found on the Internet site of the Treasury Board of Canada Secretariat.
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<p><span style="color:#343742"><span style="font-size:18px"><strong><span style="font-family:Franklin Gothic, Demi Cond, sans-serif"><small>SO, LET’S RECAP!</small></strong><p></p>
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{| class="wikitable"
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!'''PROLs'''
!'''Coordinators'''
!'''Functional Authorities'''
!'''Champions'''
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|Implementation of Parts IV, V, and VI and section 91 of the OLA.
|Implementation of Part VII of the OLA.
|Senior Executives whose branch is responsible for the application of OLA and to whom the PROLs and Coordinators report.
|Senior Executives who support the Deputy Head and Senior Executives and exercise leadership and influence in matters of official languages, all parts of the OLA combined.
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<p><span style="font-size:16px"><span style="font-family:Georgia,serif">In closing, the roles of the key players responsible for official languages are complementary and their functions may vary from one institution to another. Moreover, some individuals may be called upon to play more than one role, depending on the institutions.
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You would like to learn more about the role of champions? Visit the [https://osez-dare.aadnc-aandc.gc.ca/eng/1397663002926/1397663259079 '''Dare! Osez!'''] site or check out this [https://osez-dare.aadnc-aandc.gc.ca/eng/1571511564091/1571511721602 '''infographic document''']!
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