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! <div style="text-align: left">Q5: Question</div>
! <div style="text-align: left">Q5: Is there guidance on accessible formats?</div>
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| Answer
| All online government content must meet official language and accessibility standards. As set out in the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601#appB Standard on Web Accessibility], all government web pages must meet all five [http://www.w3.org/TR/WCAG20/#conformance-reqs Web Content Accessibility Guidelines (WCAG) 2.0 conformance requirements].
In particular, [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601#appB section 6.1.1] states that an accessible document needs to be a file type where “Sufficient Techniques specific to each technology (that is relied upon) are used where applicable”. Since WCAG only has Technology Specific Techniques for .PDF, Plain Text, and .HTML, then an accessible document needs to be in one of those file types, and follow the technology specific techniques.
For open information resources there needs to be at least one version of the document that is compliant with the Standard on Web Accessibility, but other non-accessible versions can also be added. For example, it would be acceptable for Crown corporations to publish an accessible .pdf of a document and also add a non-accessible Microsoft Word version.
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! <div style="text-align: left">Q6: Question</div>
! <div style="text-align: left">Q6: When proactively publishing to the Open Government Portal, is Chief Information Officer (CIO) approval of metadata elements required?</div>
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| Yes. Approval from your Chief Information Officer (CIO) is required before publishing your briefing material metadata on [https://open.canada.ca/en/proactive-disclosure open.canada.ca]. To support institutions and CIOs in managing the risks related to the release of data and information assets, TBS has developed a ‘Open Government Portal Publication Checklist’ that consolidates common release exceptions. It is the responsibility of CIOs to ensure that an answer of ‘True’ can be given for all criteria before any series of data and information resources are published and thereby released under the [https://open.canada.ca/en/open-government-licence-canada Open Government Licence].
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! <div style="text-align: left">Q7: Question</div>
! <div style="text-align: left">Q7: If an institution has its own approval processes, is CIO approval required when proactively publishing to the Open Government Portal? </div>
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| Answer
| It depends. CIO approval is required when publishing information to [https://open.canada.ca/en/proactive-disclosure open.canada.ca] for which there is no template available as “Open Information” such as a report tabled in Parliament. However, CIO approval is not required when publishing information to [https://open.canada.ca/en/proactive-disclosure open.canada.ca] for which there is a template available such as for travel expenses, hospitality expenses, and reclassification of positions. For more information on CIO approvals, please refer to our [https://open.canada.ca/ckan/en/dataset/9eaa6d0e-4b8c-5241-acf7-c6885294b8c1 Open Government Guidebook].
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{| class="wikitable mw-collapsible mw-collapsed" border="1" cellspacing="0" cellpadding="4" width="100%"
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! <div style="text-align: left">Q8: Question</div>
! <div style="text-align: left">Q8: Does proactively published information have to be posted in both official languages?</div>
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| All proactively published information must meet official language requirements as per the Government’s ''[https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=30683 Policy on Communications and Federal Identity]''.
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! <div style="text-align: left">Q9: Question</div>
! <div style="text-align: left">Q9: What is the retention schedule for proactively published information?</div>
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| TBS is currently working with Library and Archives Canada to determine retention and disposition periods for proactively published information.
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! <div style="text-align: left">Q10: Question</div>
! <div style="text-align: left">Q10: How can my institution gain access to the Open Government Registry?</div>
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| If your institution does not have access to the Open Government Registry please contact the Open Government Portal team at [mailto:open-ouvert@tbs-sct.gc.ca open-ouvert@tbs-sct.gc.ca]. They will be happy to facilitate access to the Open Government Registry for your institution.
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