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Equity in WFA & SERLO / Équité dans le RE et le SEMPMD (view source)
Revision as of 13:33, 12 January 2026
, 12 January→The SERLO Process: Steps, Actions and Equity Considerations:
|2. Determine the affected part(s) of the organization
|2. Determine the affected part(s) of the organization
|Identify the organizational parts where WFA will occur and where SERLO may be required.
|Identify the organizational parts where WFA will occur and where SERLO may be required.
|Define the section, division or directorate; geographical area; program or type of work for each affected part. Apply PSEA s. 64 to confirm when lay‑off and selection apply.
|Define the section, division or directorate; geographical area; program or type of work for each affected part. Apply PSEA s. 64 to confirm when lay‑off and selection apply. Ensure the definition of the affected part is based on organizational structure and function, not on incumbents’ characteristics.
|PSEA 64(1), 64(2); PSC SERLO guide (Step 2).
|PSEA 64(1), 64(2); PSC SERLO guide (Step 2).
|Clear definition of affected parts supports transparent, consistent application across groups and locations.
|Clear definition of affected parts supports transparent, consistent application across groups and locations.
=== Communications to employees ===
=== Communications to employees ===
Maintain complete files that demonstrate compliance with PSER, including:
Provide timely, plain‑language written messages that cover: the established qualifications, requirements and needs; the assessment methods selected; and how to request accommodation measures. Ensure assessments are conducted in the official language chosen by the employee and, where second‑language proficiency is assessed, that the method is the same as for appointments. Include timing and supports available such as Employee Assistance Program and Informal Conflict Management services; and formal notices of retention or lay‑off. Before issuing notices, conduct an adverse impact analysis (e.g., GBA+) to ensure decisions do not disproportionately affect any equity group.
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=== Documentation and records ===
Maintain complete files that demonstrate compliance with PSER, including: planning artifacts; analyses of biases and barriers; assessment results; selection rationale for each employee; and copies of all notices. In addition, ensure the file contains:
- the bias/barrier evaluation for each assessment method before use (PSER 22(5));
- the reasons for selection or non‑selection for each employee (PSER 22(10));
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- copies of lay‑off notices and retention notices (PSER 21(1) and 21(2));
- evidence of any adverse impact analysis conducted prior to final decisions.
These records support transparency, grievances, complaints to FPSLREB, and PSC oversight.
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=== Responsibilities after SERLO ===
=== Responsibilities after SERLO ===
* '''Workforce adjustment or career transition activities:''' implement GRJO and surplus priority entitlement or, where no GRJO, provide opting options per WFAD or collective agreement appendices; consider alternation where applicable.
* Priority entitlements: Where a GRJO is provided and an employee becomes surplus, register and manage priority entitlements promptly and document placement actions.
* Workforce adjustment or career transition activities: Implement GRJO and surplus priority entitlement or, where no GRJO, provide opting options per WFAD or collective agreement appendices; consider alternation where applicable and ensure alternation opportunities are centrally posted for equal access.
* '''Classification activities:''' complete updates to positions, abolitions and creations as required.
* Classification activities: Complete updates to positions, abolitions and creations as required.
* '''Recourse''': Employees may file a complaint to the Board regarding lay‑off under '''PSEA 65(1)'''; comprehensive documentation of SERLO planning, assessments, bias/barrier evaluations, and reasons for selection supports FPSLREB proceedings and PSC oversight.
* Recourse. Employees may file a complaint regarding lay‑off under PSEA s. 65(1); ensure the SERLO file is complete to support FPSLREB proceedings and PSC oversight.
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