Changes

With respect to publishing to the Open Government Portal, there are templates in place for many proactive publication requirements (contracts, grants and contributions, travel and hospitality expenses, reclassification of positions, titles and tracking numbers of memoranda, and Question Period notes).  

With respect to publishing to the Open Government Portal, there are templates in place for many proactive publication requirements (contracts, grants and contributions, travel and hospitality expenses, reclassification of positions, titles and tracking numbers of memoranda, and Question Period notes).  

For proactive publications that do not have a template, such as reports tabled in Parliament, briefing materials for new ministers and deputy heads, and briefing materials for Parliamentary Committee appearances, institutions can publish to [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]] as an ‘Open Information’ resource; or publish to their institutional page and create a metadata record on [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]]. This ensures that all proactive publications are searchable on [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]].

For proactive publications that do not have a template, such as reports tabled in Parliament, briefing materials for new ministers and deputy heads, and briefing materials for Parliamentary Committee appearances, institutions can publish to [https://open.canada.ca/en/proactive-disclosure open.canada.ca] as an ‘Open Information’ resource; or publish to their institutional page and create a metadata record on [https://open.canada.ca/en/proactive-disclosure open.canada.ca]. This ensures that all proactive publications are searchable on [https://open.canada.ca/en/proactive-disclosure open.canada.ca].

Publications must meet official language and accessibility standards as per the Government’s ''Policy on Communications and Federal Identity''.

Publications must meet official language and accessibility standards as per the Government’s ''[https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=30683 Policy on Communications and Federal Identity]''.

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'''Q3: What is the format of publication to open.canada.ca for information that does not have a template available?'''

'''Q3: What is the format of publication to open.canada.ca for information that does not have a template available?'''

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Resources can be posted in any format, as long as they meet the Standard on Web Accessibility (HTML, PDF-UA, .txt, ePub).  

Resources can be posted in any format, as long as they meet the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601#appB Standard on Web Accessibility] (HTML, PDF-UA, .txt, ePub).  

For information that is proactively published using the templates available on [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]], accessibility standards are already built in.

For information that is proactively published using the templates available on [https://open.canada.ca/en/proactive-disclosure open.canada.ca], accessibility standards are already built in.

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'''Q4: Is there guidance on accessible formats?'''

'''Q4: Is there guidance on accessible formats?'''

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All online government content must meet official language and accessibility standards. As set out in the Standard on Web Accessibility, all government web pages must meet all five [[/www.w3.org/TR/WCAG20/#conformance-reqs|Web Content Accessibility Guidelines (WCAG) 2.0 conformance requirements]].  

All online government content must meet official language and accessibility standards. As set out in the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601#appB Standard on Web Accessibility], all government web pages must meet all five [http://www.w3.org/TR/WCAG20/#conformance-reqs Web Content Accessibility Guidelines (WCAG) 2.0 conformance requirements].  

In particular, section 6.1.1 states that an accessible document needs to be a file type where “Sufficient Techniques specific to each technology (that is relied upon) are used where applicable”. Since WCAG only has Technology Specific Techniques for .pdf, Plain Text, and .HTML, then an accessible document needs to be in one of those file types, and follow the technology specific techniques.

In particular, [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=23601#appB section 6.1.1] states that an accessible document needs to be a file type where “Sufficient Techniques specific to each technology (that is relied upon) are used where applicable”. Since WCAG only has Technology Specific Techniques for .pdf, Plain Text, and .HTML, then an accessible document needs to be in one of those file types, and follow the technology specific techniques.

For open information resources there needs to be at least one version of the document that is compliant with the Standard on Web Accessibility, but other non-accessible versions can also be added. For example, it would be acceptable for institutions to publish an accessible .pdf of a document and also add a non-accessible Microsoft Word version.

For open information resources there needs to be at least one version of the document that is compliant with the Standard on Web Accessibility, but other non-accessible versions can also be added. For example, it would be acceptable for institutions to publish an accessible .pdf of a document and also add a non-accessible Microsoft Word version.

'''Q5: When proactively publishing to the Open Government portal, is the Chief Information Officer (CIO) approval of metadata elements required?'''

'''Q5: When proactively publishing to the Open Government portal, is the Chief Information Officer (CIO) approval of metadata elements required?'''

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Yes. Approval from your Chief Information Officer (CIO), or delegate, is required before publishing your briefing material metadata on [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]]. To support institutions and CIOs in managing the risks related to the release of data and information assets, TBS has developed a ‘Open Government Portal Publication Checklist’ that consolidates common release exceptions. It is the responsibility of CIOs to ensure that an answer of ‘True’ can be given for all criteria before any series of data and information resources are published and thereby released under the [[/open.canada.ca/en/open-government-licence-canada|Open Government Licence]].  

Yes. Approval from your Chief Information Officer (CIO), or delegate, is required before publishing your briefing material metadata on [https://open.canada.ca/en/proactive-disclosure open.canada.ca]. To support institutions and CIOs in managing the risks related to the release of data and information assets, TBS has developed a ‘Open Government Portal Publication Checklist’ that consolidates common release exceptions. It is the responsibility of CIOs to ensure that an answer of ‘True’ can be given for all criteria before any series of data and information resources are published and thereby released under the [https://open.canada.ca/en/open-government-licence-canada Open Government Licence].  

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'''Q6: If an institution has its own approval processes, is CIO approval required when proactively publishing to the Open Government Portal?'''

'''Q6: If an institution has its own approval processes, is CIO approval required when proactively publishing to the Open Government Portal?'''

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It depends. CIO approval is required when publishing information to [[/open.canada.ca/en/proactive-disclosure|open.canada.ca]] for which there is no template available as “Open Information” such as a report tabled in Parliament. However, CIO approval is not required when publishing information to open.canada.ca for which there is a template available such as for travel expenses, hospitality expenses, and reclassification of positions. For more information on CIO approvals, please refer to our [[/open.canada.ca/ckan/en/dataset/9eaa6d0e-4b8c-5241-acf7-c6885294b8c1|Open Government Guidebook.]]  

It depends. CIO approval is required when publishing information to [https://open.canada.ca/en/proactive-disclosure open.canada.ca] for which there is no template available as “Open Information” such as a report tabled in Parliament. However, CIO approval is not required when publishing information to open.canada.ca for which there is a template available such as for travel expenses, hospitality expenses, and reclassification of positions. For more information on CIO approvals, please refer to our [https://open.canada.ca/ckan/en/dataset/9eaa6d0e-4b8c-5241-acf7-c6885294b8c1 Open Government Guidebook.]  

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'''Q7: Does proactively published information have to be posted in both official languages?'''

'''Q7: Does proactively published information have to be posted in both official languages?'''

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All proactively published information must meet official language requirements as per the Government’s ''Policy on Communications and Federal Identity''.  

All proactively published information must meet official language requirements as per the Government’s ''[https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=30683 Policy on Communications and Federal Identity]''.  

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