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== Welcome to the Acquisition Card Services ==
The Acquisition Card Services support MAMD staff by facilitating efficient, secure, and compliant procurement of goods and services through government-issued acquisition cards. These cards streamline low-risk transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
----
== Our Mandate ==
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''Directive on Payments''' and related Treasury Board policies. Our objective is to empower authorized users to procure essential items responsibly while maintaining fiscal integrity and operational efficiency.
----
== Our Key Activities ==
* '''Cardholder Onboarding''' Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
* '''Policy Interpretation''' Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
* '''Transaction Oversight''' Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
* '''Cost Centre Collaboration''' Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
* '''Compliance & Reporting''' Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
----
== Important Guidelines ==
* '''Card Use''' Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
* '''Restrictions''' The card must not be used for:
** Personal expenses
** Cash advances
** Fleet maintenance
** Business travel
** Relocation services
** Purchases requiring written contracts or special security/intellectual property considerations
* '''Convenience Cheques''' Issued only in rare, urgent operational scenarios when other payment methods are unavailable.
----
== Online Purchase Requirements ==
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
----
== Lost or Stolen Cards ==
Immediately report lost or stolen cards via the designated toll-free number. Notify your cost centre manager, the departmental security team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
----
== Misuse and Consequences ==
Failure to follow acquisition card policies may result in:
* Removal of delegated authority
* Mandatory retraining
* Repayment of funds
* Disciplinary measures
Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''Financial Administration Act'''.
----
== Shared Documents ==
* Acquisition Card Application 10-715E
* SAP Access Form 10-705E
* Training: SAP FN4053 + Acquisition Card Training Course
* Departmental Forms Catalogue and Learning Portal (links available internally)
----
== Contact Us ==
For card requests, policy questions, or reporting, contact:
📧 '''cartedachat-acquisitioncard@sac-isc.gc.ca'''
ISC - MAMD - Planning, Acquisition Card, and Relocation - Acquisiton Card (view source)
Revision as of 10:16, 27 June 2025
, 27 JuneCreation of AC page
== Welcome to the Acquisition Card Services ==
The Acquisition Card Services support MAMD staff by facilitating efficient, secure, and compliant procurement of goods and services through government-issued acquisition cards. These cards streamline low-risk transactions and reduce administrative burden while ensuring adherence to federal policies and financial controls.
----
== Our Mandate ==
The Acquisition Card Services are responsible for the administration, oversight, and compliance of departmental acquisition card use in accordance with the '''Directive on Payments''' and related Treasury Board policies. Our objective is to empower authorized users to procure essential items responsibly while maintaining fiscal integrity and operational efficiency.
----
== Our Key Activities ==
* '''Cardholder Onboarding''' Guide employees through the process of obtaining and activating acquisition cards, including training and form submission.
* '''Policy Interpretation''' Support employees and managers in understanding card limits, eligible purchases, and restrictions as per departmental and federal guidelines.
* '''Transaction Oversight''' Monitor credit card usage, respond to issues on statements, and assist with lost or stolen card procedures.
* '''Cost Centre Collaboration''' Work closely with cost centre managers to ensure budgets, authorizations, and post-payment verifications are documented and aligned with financial controls.
* '''Compliance & Reporting''' Track usage, provide reports, and enforce corrective actions when misuse or non-compliance occurs.
----
== Important Guidelines ==
* '''Card Use''' Cards are authorized for low-risk purchases up to $10,000 (including taxes) for goods and services. Only the named employee may use the card.
* '''Restrictions''' The card must not be used for:
** Personal expenses
** Cash advances
** Fleet maintenance
** Business travel
** Relocation services
** Purchases requiring written contracts or special security/intellectual property considerations
* '''Convenience Cheques''' Issued only in rare, urgent operational scenarios when other payment methods are unavailable.
----
== Online Purchase Requirements ==
Acquisition cards may be used for secure online purchases, provided the vendor is reputable and the website is protected. Ensure alignment with departmental procurement protocols.
----
== Lost or Stolen Cards ==
Immediately report lost or stolen cards via the designated toll-free number. Notify your cost centre manager, the departmental security team, and the national coordinator at '''cartedachat-acquisitioncard@sac-isc.gc.ca''' within 24 hours.
----
== Misuse and Consequences ==
Failure to follow acquisition card policies may result in:
* Removal of delegated authority
* Mandatory retraining
* Repayment of funds
* Disciplinary measures
Corrective actions are coordinated through the Chief Financial Officer and delivery officers, in accordance with the '''Financial Administration Act'''.
----
== Shared Documents ==
* Acquisition Card Application 10-715E
* SAP Access Form 10-705E
* Training: SAP FN4053 + Acquisition Card Training Course
* Departmental Forms Catalogue and Learning Portal (links available internally)
----
== Contact Us ==
For card requests, policy questions, or reporting, contact:
📧 '''cartedachat-acquisitioncard@sac-isc.gc.ca'''
