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no edit summary
! colspan="4" |''<small>Competitive or Sole-Source/Directed</small>''
! colspan="4" |''<small>Competitive or Sole-Source/Directed</small>''
|-
|-
|'''Contract Request Form (CRF) signed by CCM'''
|'''Contract Request Form (CRF), must be signed by the required approval level specified on the applicable Contract Request Form'''
|X
|X
|X
|X
|
|
|-
|-
|'''Security Requirement Checklist (SRCL) signed by Security Contracting'''
|'''Security Requirement Checklist (SRCL), must be signed by Security Contracting'''
|X
|X
|X
|X
|X
|X
|-
|-
|'''Sole Source Justification (SSJ) form signed by CCM'''
|'''Sole Source Justification (SSJ) form, must be signed by the required approval level specified on the applicable sole source exception'''
|X
|X
|
|
|If applicable
|If applicable
|-
|-
|'''Price Certification form signed by supplier'''
|'''Price Certification form, must be signed by supplier'''
|X
|X
|
|
|
|
|-
|-
|'''Professional Services – ADM or VP Approval Email'''
|'''[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/procurement-policy-and-1 Professional Services – ADM or VP Approval Email]'''
|If applicable
|If applicable
|If applicable
|If applicable
|
|
|-
|-
|'''PHAC Only – Former Public Servant – Branch head approval'''
|'''[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/public-health-agency PHAC Only – Former Public Servant – Branch head approval]'''
|X
|X
|
|
|
|
|
|
|
|Applicable for purchasing a commodity outside the SO, that is on a mandatory SO
Technical exceptions and Duty to accommodate exceptions are most common. The SO authority (typically PSPC) will need to approve.
|
|
|-
|-
|'''Accessibility Form to be signed by client – Procurement Justification'''
|'''Accessibility Form, must be signed by client – Procurement Justification'''
|
|
|
|
== Service Standards ==
== Service Standards ==
A service standard is a public commitment to a measureable level of performance that clients can expect under normal circumstances.
''The service standards are under review and can be used for planning purposes. They will be updated once the new and evolving policy requirements and recommendations from recent reviews are implemented and there is clarity on the additional work and time required to implement the new procedures.''
A service standard is a public commitment to a measurable level of performance that clients can expect under normal circumstances.
Service standards are an important element of service management excellence; they help to clarify expectations for those involved in the procurement of goods and services. They also enable performance management and support client satisfaction.
Service standards are an important element of service management excellence; they help to clarify expectations for those involved in the procurement of goods and services. They also enable performance management and support client satisfaction.
'''These procurement service standards are subject to the receipt of a Quality Procurement Package (including finalized high-quality documents) and third party dependencies.''' The procurement service standards do not include consultation time for the development of client documents. It should be noted that timelines do not include the time required to complete the security process or address Comprehensive Land Claim Agreements. Also, requests requiring to be processed within shortened timelines (i.e. urgent unpredictable requirements) directly impact on the processing of other requests. Taking these factors into account, the Department/Agency target has been set and monitored toward the achievement of meeting timelines on an combined/aggregated basis between 70% to 85% for all procurement requests received.
'''These procurement service standards are subject to the receipt of a Quality Procurement Package (including finalized high-quality documents) and third party dependencies.''' The procurement service standards do not include consultation time for the development of client documents. It should be noted that timelines do not include the time required to complete the security process or address Comprehensive Land Claim Agreements. Also, requests requiring to be processed within shortened timelines (i.e. urgent unpredictable requirements) directly impact on the processing of other requests. Taking these factors into account, the Department/Agency target has been set and monitored toward the achievement of meeting timelines on an combined/aggregated basis between 70% to 85% for all procurement requests received.
{| class="wikitable"
{| class="wikitable"
! rowspan="2" |Contract Type
! rowspan="2" |Contract Type
(excluding IT goods) (942, CS, TT) < $10K
(excluding IT goods) (942, CS, TT) < $10K
|No
|No
|CCM
|BO*
|7
|7
|7
|7
(all values $)
(all values $)
|No
|No
|CCM
|BO
|7
|7
|7
|7
Inter-departmental Letter of Agreement (ILA)
Inter-departmental Letter of Agreement (ILA)
|No
|No
|CCM
|BO
|21
|21
|21
|21
|PO (Goods – Non-IT) < $10K
|PO (Goods – Non-IT) < $10K
|No
|No
|CCM
|BO
|14
|14
|7
|7
|Local Purchase Order ($0.0 – $5K)
|Local Purchase Order ($0.0 – $5K)
|No
|No
|CCM
|BO
|7
|7
|7
|7
|Short Form Contracts ($0.0 – $10K)
|Short Form Contracts ($0.0 – $10K)
|No
|No
|CCM
|BO
|7
|7
|
|}
|}
<nowiki>*</nowiki>Note: a business owner (BO) is the individual responsible for operational requirement or project for which the procurement is being conducted. The business owner can be a project authority, program authority, technical authority, manager, or a cost centre manager. The definition can be found in the Treasury Board ''[https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.tbs-sct.canada.ca%2Fpol%2Fdoc-eng.aspx%3Fid%3D32593&data=05%7C02%7CChandra-Lee.Martin%40hc-sc.gc.ca%7C537b243c5a004c35bbae08dc84c5fa74%7C42fd9015de4d4223a368baeacab48927%7C0%7C0%7C638531233045144803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=FViYoIrGeOffZi%2BUs10NuqTFy6LLUGyX7q8xXLU5yDs%3D&reserved=0 Policy on the Planning and Management of Investments].''
Mysource pages linked:
Mysource pages linked:
[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/templates-forms-and-0 Required Documents for Contract Initiation (hc-sc.gc.ca)]
[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/templates-forms-and-0 Required Documents for Contract Initiation (hc-sc.gc.ca)]
