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Line 22: − + − The proactive publication schedule and list of requirements can be found on ???. − − ===What is the difference between a government institution and a government entity?=== − − Bill C-58 differentiates the proactive publication requirements for “government institutions” and “government entities”. − − Government institutions are all institutions subject to the Access to Information Act. − − Government entities are government departments, agencies and other bodies subject to the ATIA and listed in Schedules I, I.1, or II of the Financial Administration Act. − − In addition, government institutions for which the Treasury Board is the employer are subject to the requirement of reclassification of positions. Line 49:
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Line 64: − − ===Do we need delegation authorities for the new Part 2 requirements for the head of the government institution?=== − − There is no need for a delegation in relation to Part 2. The intention of Bill C-58, however, is that there would be consistency between what information is disclosed pursuant to Parts 1 and 2. − As an example, for briefing note titles, if Royal Assent were to occur on June 15th, within 30 days after the end of June, an institution will be required to publish titles and tracking numbers of briefing notes that were received by a minister’s office or Deputy Minister’s office between June 15 and the end of June.<br> − − However, it is important to note that travel and hospitality expenses, contracts, grants and contributions and position reclassification are currently subject to policy requirements for proactive publication. These policy requirements will apply to expenses incurred, contracts or agreements entered into, and position reclassifications that pre-date the coming-into-force of Bill C-58. Line 114:
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→When are institutions required to proactively publish information?: as per Kim Sampson
===When are institutions required to proactively publish information? ===
===When are institutions required to proactively publish information? ===
For government institutions, proactive publication obligations will come into force upon Royal Assent of Bill C-58. Therefore, institutions are encouraged to prepare now to meet the requirements of Bill C-58. For example, institutions can establish business processes and begin to publish briefing note titles and tracking numbers in advance of coming into force.
For government institutions, proactive publication obligations will come into force upon Royal Assent of Bill C-58. Therefore, institutions are encouraged to prepare now to meet the requirements of Bill C-58.
===What if there is information in the documents that are to be proactively published that is subject to an exclusion or exemption under the Access to Information Act? ===
===What if there is information in the documents that are to be proactively published that is subject to an exclusion or exemption under the Access to Information Act? ===
===Does TBS have any tools that institutions can use to guide this transition process? ===
===Does TBS have any tools that institutions can use to guide this transition process? ===
This site provides guidance and tools such as process maps that institutions can use to assist with implementation in their respective organizations. We will continue to add additional tools and information over the coming weeks. In addition, TBS will offer workshops on specific issues.
This site provides guidance and tools such as process maps that institutions can use to assist with implementation in their respective organizations. We will continue to add additional tools and information as they become available. In addition, TBS will offer workshops on specific issues.
With requirements for government institutions coming into force upon Royal Assent of Bill C-58, institutions are encouraged to begin looking at their internal processes to identify areas where adjustments might be needed to deliver on these new obligations and to also consider putting practices into effect before the law comes into force.
With requirements for government institutions coming into force upon Royal Assent of Bill C-58, institutions are encouraged to begin looking at their internal processes to identify areas where adjustments might be needed to deliver on these new obligations and to also consider putting practices into effect before the law comes into force.
While some proactive publication requirements in Bill C-58 build on existing policy requirements, some of the timing for publication has changed. Other requirements will be new to most institutions.
While some proactive publication requirements in Bill C-58 build on existing policy requirements, some of the timing for publication has changed. Other requirements will be new to most institutions.
Institutions are encouraged to compare existing proactive processes against the requirements in Bill C-58. The proactive publication requirements for government institutions are listed [http://www.gcpedia.gc.ca/wiki/ATI/PP here.
Institutions are encouraged to compare existing proactive processes against the requirements in Bill C-58.
===How can I determine if a senior official or employee in my organization is subject to the new proactive publication requirements?===
===How can I determine if a senior official or employee in my organization is subject to the new proactive publication requirements?===
Once Bill C-58 comes into force, this definition will apply to both Part 1 (request-based system) and Part 2 (proactive publication) of the Access to Information Act.
Once Bill C-58 comes into force, this definition will apply to both Part 1 (request-based system) and Part 2 (proactive publication) of the Access to Information Act.
===If Royal Assent of Bill C-58 falls during the middle of the month, do I need to proactively publish documents from the entire month or just the period following Royal Assent? ===
===If Royal Assent of Bill C-58 falls during the middle of the month, do I need to proactively publish documents from the entire month or just the period following Royal Assent? ===
The transition provisions of Bill C-58, set out below, provide that the proactive publication requirements apply to information or materials that were prepared on or after the date of coming into force of the requirements. The requirements will come into force on Royal Assent of the bill.
The transition provisions of Bill C-58, set out below, provide that the proactive publication requirements apply to information or materials that were prepared on or after the date of coming into force of the requirements. The requirements will come into force on Royal Assent of the bill.
====Non-application of Part 2====
====Non-application of Part 2====
=== What is the retention schedule for proactively published information?===
=== What is the retention schedule for proactively published information?===
Guidance on retention schedules will be posted in the coming weeks.
Guidance on retention schedules will be posted as it becomes available.
== Travel and hospitality expenses ==
== Travel and hospitality expenses ==
