About vExpo/vExpo Knowledge Base/Kiosk/Edit
| Step by Step Process | Roles and Responsibilities |
Editing an Existing Kiosk
Kiosk owners, as outlined in the Roles and Responsibilities for the vExpo, are responsible for keeping their kiosk content up to date using the vBuilder self-serve tool. Guidance material has been developed to support you throughout this process.
If you have been delegated to edit a kiosk or would like to take ownership of a kiosk, contact the kiosk owner to request ownership and obtain existing templates, mock-ups or canvases to facilitate future updates.
Follow these 5 steps to update to the hotspots or panels in your existing kiosk. If you are the owner of a CSPS kiosk, contact the Tech Lab at techlab-labtech@csps-efpc.gc.ca to arrange updates.
Refer to our FAQ for any questions.
1. Contact the vExpo team
Contact the vExpo team via the Tech Lab’s generic mailbox to request a link to your kiosk on the vBuilder tool, where you will be able to update your content and design. Let us know if you also need access to the latest version of your kiosk’s Content Planning Template (previously called "Content Submission Form") and design source files, as required.
Generic mailbox: techlab-labtech@csps-efpc.gc.ca
2. Update the Kiosk Content Submission Form
Make the required changes to the form using tracked changes or colored highlights to identify all required changes to the content.
3. Update your kiosk designs, as required
As per the vExpo roles and responsibilities, kiosk owners are responsible for designing and updating their kiosk visuals and providing the vExpo team with the final design files for integration. Using the design source files, make the required modifications to your kiosk designs.
- Using Adobe Experience Designer (Adobe XD), open the kiosk source file (typically it should be named K####_Source.XD, where the #### corresponds to the kiosk ID).
- If you don't have access to Adobe XD, the vExpo team can export the individual kiosk panels into SVG and you can make use of other design software to make your updates (i.e. Inkscape or Figma ). Note that your department’s Communications and Marketing team will most likely be able to work with .XD files.
Images specifications and a design guide are available to help you with making updates to your design.
- Kiosk image specifications
- Guide: Creating your Final Kiosk Design – to help you create the final high resolution images for your 3D kiosk.
Note: We recommend working with your Communications, Marketing and Multimedia team to develop/update the final kiosk design. If you decide to take this on yourself, we strongly recommend obtaining Communications approval prior to submitting the final designs.
4. Export your kiosk image files
Once your kiosk designs are finalized in both official languages, export each individual kiosk panel as .png files. These will be used to create the 3D version of the kiosk.
For a 3 panel kiosk, you should have a total of 8 panels (4 panels per language): left, central, right, and title.
Name each image file using the following naming convention:
- English right panel: Kxxxxxx_EnCA_Right
- French right panel: Kxxxxxx_FrCA_Right
- English centre panel: Kxxxxxx_EnCA_Centre
- French centre panel: Kxxxxxx_FrCA_Centre
- English centre title panel: Kxxxxxx_EnCA_CentreTitle
- French centre title panel: Kxxxxxx_FrCA_CentreTitle
- English left panel: Kxxxxxx_EnCA_Left
- French left panel: Kxxxxxx_FrCA_Left
5. Update your kiosk using the vBuilder self-serve tool
Ensure you have all the required content ready to update your kiosk. You will need:
- The link* you received to access the kiosk edition page;
- The panel image files;
- The URLs to link to your content; and
- The final text to appear on your kiosk, in both official languages.
Follow the instructions in the Kiosk vBuilder guide to update your kiosk.
6. Publish your kiosk
Once you have completed your kiosk updates using the Kiosk vBuilder tool, and have received all approvals to publish your kiosk on a public-facing site, contact the Tech Lab team (techlab-labtech@csps-efpc.gc.ca) to confirm that your kiosk is ready to be published.
Note: Please allow up to 2 working days for your kiosk to be published.
