179
edits
Changes
no edit summary
</div>
</div>
This page only includes documents that are required for both procurement clients and Officers. Documents required by only the Procurement Officers are retained on a shared drive.
The [[Procurement Service Standards|Quality Procurement Package and Service Standards]] page defines which documents are required to create the Procurement Package for contract initiation. The documents to create the package can be found below.
[https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
For general rules and best practices relevant to procurement consult the [https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
== Contracting for Professional Services ==
{| class="wikitable"
|+
|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32692§ion=procedure&p=C Directive on the Management of Procurement]
|The procurement of professional services is governed by the ''Directive on the Management of Procurement'' and supported by the ''Managers Guide: Key Considerations when Procuring Professional Services'' (“guide”).
|-
|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32775 Managers Guide: Key Considerations when Procuring Professional Services]
|The guide includes key factors for business owners to consider when deciding to procure professional services, and best practices to structure and manage these contracts in accordance with policy requirements.
|-
|[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/procurement-policy-and-1 Operating Instruction - Approval requirements for proposed professional services contracts]
|The Operating Instruction identifies the requirements in place at Health Canada and the Public Health Agency of Canada to further strengthen oversight, and support implementation of requirements and considerations when procuring professional services.
|}
== SAP Procedures and Processes ==
With the information below you should be in a position to create either a Purchase Order (PO) document that is subject to review by MAMD or a Purchase Requisition (PR) that would be submitted to MAMD for processing on your behalf.
Before you create either a PO or a PR, you should have taken formal SAP training with FIRMS and the information provided is not a substitute for that training. The information provided is a step by step instruction that will help you to navigate in SAP to create these documents.
{| class="wikitable"
|+
|[https://mysource.hc-sc.gc.ca/en/node/5100 How to create a PO]
|-
|[https://mysource.hc-sc.gc.ca/en/node/5105 How to Check the Status of your Request using SAP Workflow]
|-
|[https://mysource.hc-sc.gc.ca/en/node/5103 How to create a PR]
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/gl-gsin_mapping_document_sep21-20.xlsx List of GL Codes by GSIN (Material Group) code]
|-
|[https://mysource.hc-sc.gc.ca/en/node/7529 When to Select “Amendment to Contract” or “Correction to Contract” in SAP]
|}
== Standard Documents for Contract Initiation ==
== Standard Documents for Contract Initiation ==
{| class="wikitable"
{| class="wikitable"
|-
|-
|'''Security Requirement Checklists (SRCLs)'''
|'''Security Requirement Checklists (SRCLs)'''
|[https://www.tbs-sct.canada.ca/tbsf-fsct/350-103-eng.asp Security Requirement Checklist] (For [https://www.gcpedia.gc.ca/wiki/Methods_of_Supply PSPC Procurement Methods], please use a [https://www.tpsgc-pwgsc.gc.ca/app-acq/spc-cps/31-eng.html Common SRCL])
|For non-PSPC mandatory tools: [https://www.tbs-sct.canada.ca/tbsf-fsct/350-103-eng.asp Security Requirement Checklist]
For mandatory [https://www.gcpedia.gc.ca/wiki/Methods_of_Supply PSPC Procurement Methods] and tools: [https://www.tpsgc-pwgsc.gc.ca/app-acq/spc-cps/31-eng.html Common SRCL]
'''Note:''' All Security Requirement Checklists (SRCLs) must be sent to the Contracts Security mailbox: [Mailto:hc.security.contracting-soustrait.securite.sc@canada.ca hc.security.contracting-soustrait.securite.sc@canada.ca]
'''Note:''' All Security Requirement Checklists (SRCLs) must be sent to the Contracts Security mailbox: [Mailto:hc.security.contracting-soustrait.securite.sc@canada.ca hc.security.contracting-soustrait.securite.sc@canada.ca]
|-
|-
|+
|+
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/4.5.1_contractor_travel_request_form.pdf Contractor Travel Request]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/4.5.1_contractor_travel_request_form.pdf Contractor Travel Request]
|}
|}
|+
|+
|[https://mysource.hc-sc.gc.ca/sites/default/files/ths-interactive-form-bilingual.xlsm Temporary Help Services form]
|[https://mysource.hc-sc.gc.ca/sites/default/files/ths-interactive-form-bilingual.xlsm Temporary Help Services form]
|}
|}
== Former Public Servant ==
== Former Public Servant ==
Contracts with former public servants bear the closest public scrutiny and must reflect fairness in the spending of public funds. As such, additional oversight is necessary to prevent favouritism, preferential treatment, and/or the perception of either.
Contracts with former public servants bear the closest public scrutiny and must reflect fairness in the spending of public funds. As such, additional oversight is necessary to prevent favouritism, preferential treatment, and/or the perception of either.
{| class="wikitable"
{| class="wikitable"
|+
|+
|[https://mysource.hc-sc.gc.ca/en/node/10564 Operating Instruction – Approval Process for Proposed Contracts with Former Public Servants]
|[https://mysource.hc-sc.gc.ca/en/node/10564 Operating Instruction – Approval Process for Proposed Contracts with Former Public Servants]
|(Learn about the requirements for seeking approval prior to entering into a contract with a former public servant, roles and responsibilities, and associated Policy and reporting requirements.)
|(Learn about the requirements for seeking approval prior to entering into a contract with a former public servant, roles and responsibilities, and associated Policy and reporting requirements.)
|-
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/former-public-servant-certification-eng.docx Former Public Servant Certification]
|[https://mysource.hc-sc.gc.ca/sites/default/files/former-public-servant-certification-eng.docx Former Public Servant Certification]
|'''Note:''' Sole source service requirements only
|'''Note:''' Sole source service requirements only
|}
== Memorandum of Agreement ==
{| class="wikitable"
|+
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement HC]
|-
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/phac_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement PHAC]
|}
|}
|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=25761#appD Service Level Agreement (SLA)]
|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=25761#appD Service Level Agreement (SLA)]
|
|
|}
== Confirming Order ==
Please send an email to [[Mailto:hc.contracts.east-est.contrats.sc@canada.ca?subject=Confirming Order Request|Contracts East]] with the details listed in the Confirming Order Process along with the applicable invoice(s).
{| class="wikitable"
|+
|[https://mysource.hc-sc.gc.ca/node/10632 Confirming Order Process]
|}
== Supplies or Services Voucher ==
{| class="wikitable"
|+
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/hc_sc_phac_aspc_supplies_or_services_voucher.pdf Supplies or Services Voucher]
|}
== 9200 Purchase Requisition Accessibility Form ==
{| class="wikitable"
|+
|[https://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/clients/approvisionnement-procurement-justification-eng.html Procurement Justification]
|}
|}
|[https://mysource.hc-sc.gc.ca/en/node/5106 Glossary of Terms - Procurement and Contracting] (move from Reference Tools Intranet page)
|[https://mysource.hc-sc.gc.ca/en/node/5106 Glossary of Terms - Procurement and Contracting] (move from Reference Tools Intranet page)
|}
|}