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The templates and checklists provided on the intranet site are only those forms requiring access by both clients and Procurement Officers. All remaining templates and checklists used by Procurement Officers are retained on a shared drive for their use.
The templates and checklists provided on the intranet site are only those forms requiring access by both clients and Procurement Officers. All remaining templates and checklists used by Procurement Officers are retained on a shared drive for their use.
A list of required documents for contract initiation can be found on the [https://mysource.hc-sc.gc.ca/en/node/10771 Required Documents for Contract Initiation] page.
A list of required documents for contract initiation can be found on the [https://mysource.hc-sc.gc.ca/en/node/10771 Required Documents for Contract Initiation] page. '''(look into page)'''
All Security Requirement Checklists (SRCLs) must be sent to the Contracts Security mailbox: [Mailto:hc.security.contracting-soustrait.securite.sc@canada.ca hc.security.contracting-soustrait.securite.sc@canada.ca]
All Security Requirement Checklists (SRCLs) must be sent to the Contracts Security mailbox: [Mailto:hc.security.contracting-soustrait.securite.sc@canada.ca hc.security.contracting-soustrait.securite.sc@canada.ca]
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|[https://mysource.hc-sc.gc.ca/sites/default/files/2024-01/pmamd-IT-contract-request-form-en.pdf Contract Request Form (CRF) for IT Requirements]
|[https://mysource.hc-sc.gc.ca/sites/default/files/2024-01/pmamd-IT-contract-request-form-en.pdf Contract Request Form (CRF) for IT Requirements]
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|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/data-classification-form-hardware-software-maintenance-eng.docx Data Classification Form for Hardware, Software and/or Software Maintenance]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/data-classification-form-hardware-software-maintenance-eng.docx Data Classification Form for Hardware, Software and/or Software Maintenance]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/phac_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement PHAC]
|[https://mysource.hc-sc.gc.ca/sites/default/files/attachments/phac_memorandum_of_agreement_2015-10-31.docm Memorandum of Agreement PHAC]
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|[https://mysource.hc-sc.gc.ca/sites/default/files/ths-interactive-form-bilingual.xlsm Temporary Help Services form]
|Move from [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/contract-processing-2 Temporary Help Services]
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== Guides ==
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|[https://mysource.hc-sc.gc.ca/en/node/5133 Evaluation Criteria and Contract Award Methodology] '''(not a guide, intranet page)'''
| rowspan="6" |Move from Reference Tools Intranet page
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|[https://mysource.hc-sc.gc.ca/en/node/5132 Statement of Work] '''(not a guide, intranet page) (page needs to be updated - look into it)'''
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|[https://mysource.hc-sc.gc.ca/en/node/5169 Contracting Guide for Cost Centre Managers and Cost Centre Administrators]
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|[https://mysource.hc-sc.gc.ca/en/node/10338 Low Dollar Value Contracting Guide]
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|[https://mysource.hc-sc.gc.ca/en/node/10892 Guideline on Bid Evaluation Criteria and Contractor Selection]
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|[https://mysource.hc-sc.gc.ca/en/node/10901 Methods of Supply for Recurring Needs] '''(not a guide, intranet page) (look into it)'''
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|[https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32775 Managers Guide: Key Considerations when Procuring Professional Services]
|Move from [https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/procurement-policy-and-0 Contracting for Professional Serivces]
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== SAP Procedures and Processes ==
With the preceding information provided in this Intranet site you should now be in a position to create either a Purchase Order (PO) document that is subject to review by MAMD or a Purchase Requisition (PR) that would be submitted to MAMD for processing on your behalf.
Before you create either a PO or a PR, you should have taken formal SAP training with FIRMS and the information provided is not a substitute for that training. The information provided is a step by step instruction that will help you to navigate in SAP to create these documents.
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|[https://mysource.hc-sc.gc.ca/en/node/5100 How to create a PO]
|Move from Reference Tools Intranet page
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|[https://mysource.hc-sc.gc.ca/en/node/5101 How to P2P]
|Remove intranet page, the links below are included in this page
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|[https://mysource.hc-sc.gc.ca/en/node/5105 How to Check the Status of your Request using SAP Workflow]
| rowspan="4" |Move from How to P2P Intranet page
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|[https://mysource.hc-sc.gc.ca/en/node/5103 How to create a PR]
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|[https://mysource.hc-sc.gc.ca/sites/default/files/gl-gsin_mapping_document_sep21-20.xlsx List of GL Codes by GSIN (Material Group) code] (link directly to the word and remove the intranet page)
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|[https://mysource.hc-sc.gc.ca/en/node/7529 When to Select “Amendment to Contract” or “Correction to Contract” in SAP]
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|}
[https://mysource.hc-sc.gc.ca/en/node/5106 Glossary of Terms - Procurement and Contracting] (move from Reference Tools Intranet page)
[https://mysource.hc-sc.gc.ca/node/10632 Confirming Order Process] - Please send an email to [[Mailto:hc.contracts.east-est.contrats.sc@canada.ca?subject=Confirming Order Request|Contracts East]] with the details listed in the Confirming Order Process along with the applicable invoice(s).
[https://mysource.hc-sc.gc.ca/node/10632 Confirming Order Process] - Please send an email to [[Mailto:hc.contracts.east-est.contrats.sc@canada.ca?subject=Confirming Order Request|Contracts East]] with the details listed in the Confirming Order Process along with the applicable invoice(s).
[https://mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/procurement-policy-and-1 Operating Instruction - Approval requirements for proposed professional services contracts] (Comes from https://mysource.hc-sc.gc.ca/en/node/10749)
[https://mysource.hc-sc.gc.ca/en/node/10564 Operating Instruction – Approval Process for Proposed Contracts with Former Public Servants] (Comes from [[/mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/public-health-agency|Public Health Agency of Canada’s Approval Process for Proposed Contracts with Former Public Servants (hc-sc.gc.ca)]] page)
[https://mysource.hc-sc.gc.ca/sites/default/files/2023-06/for_intranet_-_memo_template_-_en%20%282%29.docx Approval Memo Template] (Former public servants) (Comes from [[/mysource.hc-sc.gc.ca/en/ss/programs-and-services/financial-operations/procurement-and-contracting/public-health-agency|Public Health Agency of Canada’s Approval Process for Proposed Contracts with Former Public Servants (hc-sc.gc.ca)]] page)
Service Agreements with other departments
Service Agreements with other departments