Difference between revisions of "Theme Management Committee Covid-May 20 2020 - Comité de gestion des thèmes Covid-20 mai 2020"

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 +
==Notes and action items==
 +
# Updates
 +
'''TBS'''
 +
* Canadian version of the Gerry McGovern top task study closed yesterday
 +
* Just under 7,000 responses and 650 were French
 +
* Blog post on FAQs and descriptive links will be coming out in the next few days
 +
* DTO newsletter and Web Managers email are planned for early next week
 +
'''Health Canada - Susan Harper'''
 +
* Landing page continues to evolve
 +
* There is a new Data topic page
 +
* Updating Mental Health link to include physical wellbeing
 +
* Widget tool - receiving 100 to 200 emails a day consistently since it was launched last week. It is good qualitative data
 +
* Conversations about moving forward on how to manage it
 +
'''PCO - Mary Beth'''
 +
* Trying to get data on web applications related to COVID-19 native apps
 +
* Posted a message in the Analytics Slack channel.  Looking for subscriber numbers/unsubscribes. Please reach out if you have something to add.
 +
* Will be reaching out on Friday with a request for pre-existing educational resources for parents to create a page on Canada.ca
 +
* Slack channel for any parent resource questions/discussion is #parent-resources
 +
'''2. Latest Announcements for COVID-19 - Lisa Fast (DTO) and Tanya Gagnon (Principal Publisher)'''
 +
 +
'''Background'''
 +
* Latest announcement page was created in March but wasn’t a priority.
 +
* Results of Gerry McGoverns top task study showed “latest news” was high on the list, so we need to re-prioritize this
 +
* People are also looking for the latest COVID-19 information
 +
* Looking to move the Latest announcements page out of the Outbreak update to its own section
 +
 +
* Mockups are ready to go
 +
'''Governance'''
 +
* Still sorting out the governance.
 +
** Who is going to own it after?
 +
** Who is going to manage the list that goes into the filter?
 +
** What content goes into the filter?
 +
Mock-up of Announcements page:
 +
* Features pushed to the bottom
 +
* Filter news to COVID-19 announcements
 +
* Only 2 filters -  All institutions or PHAC
 +
Initial instructions for how to add a COVID-19 tag are on the [[Metadata, SEO and social media|Metadata wiki page]].
 +
 +
PP will go back and tag previous articles but going forward, teams have to do it for themselves.
 +
 +
Health & PHAC will be the content lead on this.
 +
 +
'''Hot off the Press'''
  
−
==Notes and action items==
+
Please note that a message went out to Heads of communications May 20 with updated instructions for announcements related to COVID-19.
−
===Top task survey for employees===
+
 
−
Dear employee,
+
Effective immediately, department must:
 +
* Enter announcements related to COVID-19 in the CCMS at least 4 days before the announcement
 +
* Ensure PCO receives communications products to support announcements related to COVID-19 at least 24 hours before the announcement
 +
* Identify non-COVID-19 announcements in CCMS 10 days prior to the announcement
 +
* Ensure PCO receives communications products to support non-COVID-19 announcements 3 days before the announcement
 +
Please liaise with your minister’s office ahead of time to confirm whether non-COVID-19 announcements will proceed.
 +
 
 +
'''Recovery phase'''
  
−
Canada has joined the WHO, Norway, Ireland and New Zealand in running a COVID-19 Top Task Identification study convened by Gerry McGovern. The study is now live and will help us understand and support the needs of Canada.ca visitors over the course of the pandemic. Please take a few minutes to try the very short study yourself via our [https://ca.surveygizmo.com/s3/50075482/COVID-Top-task-study?par=gcemp| custom link for employees].
+
There is a new #reopening-recovery channel in the GC Comms Slack
 
</div>
 
</div>
 
<!--START French column, do not touch this code-->
 
<!--START French column, do not touch this code-->
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==Ordre du jour==
 
==Ordre du jour==
 
1. Mises à jour
 
1. Mises à jour
−
 
  
  

Revision as of 16:34, 26 May 2020



Agenda

1. Updates


Notes and action items

  1. Updates

TBS

  • Canadian version of the Gerry McGovern top task study closed yesterday
  • Just under 7,000 responses and 650 were French
  • Blog post on FAQs and descriptive links will be coming out in the next few days
  • DTO newsletter and Web Managers email are planned for early next week

Health Canada - Susan Harper

  • Landing page continues to evolve
  • There is a new Data topic page
  • Updating Mental Health link to include physical wellbeing
  • Widget tool - receiving 100 to 200 emails a day consistently since it was launched last week. It is good qualitative data
  • Conversations about moving forward on how to manage it

PCO - Mary Beth

  • Trying to get data on web applications related to COVID-19 native apps
  • Posted a message in the Analytics Slack channel.  Looking for subscriber numbers/unsubscribes. Please reach out if you have something to add.
  • Will be reaching out on Friday with a request for pre-existing educational resources for parents to create a page on Canada.ca
  • Slack channel for any parent resource questions/discussion is #parent-resources

2. Latest Announcements for COVID-19 - Lisa Fast (DTO) and Tanya Gagnon (Principal Publisher)

Background

  • Latest announcement page was created in March but wasn’t a priority.
  • Results of Gerry McGoverns top task study showed “latest news” was high on the list, so we need to re-prioritize this
  • People are also looking for the latest COVID-19 information
  • Looking to move the Latest announcements page out of the Outbreak update to its own section
  • Mockups are ready to go

Governance

  • Still sorting out the governance.
    • Who is going to own it after?
    • Who is going to manage the list that goes into the filter?
    • What content goes into the filter?

Mock-up of Announcements page:

  • Features pushed to the bottom
  • Filter news to COVID-19 announcements
  • Only 2 filters -  All institutions or PHAC

Initial instructions for how to add a COVID-19 tag are on the Metadata wiki page.

PP will go back and tag previous articles but going forward, teams have to do it for themselves.

Health & PHAC will be the content lead on this.

Hot off the Press

Please note that a message went out to Heads of communications May 20 with updated instructions for announcements related to COVID-19.

Effective immediately, department must:

  • Enter announcements related to COVID-19 in the CCMS at least 4 days before the announcement
  • Ensure PCO receives communications products to support announcements related to COVID-19 at least 24 hours before the announcement
  • Identify non-COVID-19 announcements in CCMS 10 days prior to the announcement
  • Ensure PCO receives communications products to support non-COVID-19 announcements 3 days before the announcement

Please liaise with your minister’s office ahead of time to confirm whether non-COVID-19 announcements will proceed.

Recovery phase

There is a new #reopening-recovery channel in the GC Comms Slack


Ordre du jour

1. Mises à jour


Notes et actions à prendre

Étude sur l'identification des principales tâches - personalisée pour les employés

Cher employé,

Le Canada a joint l'OMS, la Norvège, l'Irlande et la Nouvelle-Zélande pour mener une étude sur l'identification des principales tâches liées à la COVID-19, sous la direction de Gerry McGovern. L'étude est maintenant en cours et nous aidera à mieux comprendre et soutenir les besoins des visiteurs de Canada.ca pendant la pandémie. Veuillez prendre quelques minutes pour compléter l'étude via notre lien personnalisé pour les employés.

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