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'''Q: What is GCcollaboration? How do I access it?'''
'''Q: What is GCcollaboration? How do I access it?'''
'''A:''' GCcollaboration is a cloud-based version of Microsoft 365 (e.g. Outlook, Word, PowerPoints, Excel), not to be mistaken with GCcollab, that allows email and work access from personal devices (eg. laptops, mobile phones, iPads) for unclassified or unprotected information.
'''A:''' GCcollaboration is a cloud-based version of Microsoft 365 (e.g. Outlook, Word, PowerPoints, Excel), not to be mistaken with [[gccollab:splash/|GCcollab]], that allows email and work access from personal devices (eg. laptops, mobile phones, iPads) for unclassified or unprotected information.
Request access from your IT Service Desk, providing your department is listed here as a GCcollaboration user and the student you are seeking to hire has a personal device they are willing to use for work purposes or a non-VPN departmental device.
Request access from your IT Service Desk, providing your department is [[GCcollaboration Department Listing|listed here]] as a GCcollaboration user and the student you are seeking to hire has a personal device they are willing to use for work purposes or a non-VPN departmental device.
If your department does not have access to GCcollaboration, work with your IT Service Desk to gain access through Shared Services Canada.<br>
If your department does not have access to GCcollaboration, work with your IT Service Desk to gain access through Shared Services Canada.<br>
'''Q: What guidance can I give to my students on the use of GCcollaboration?'''
'''Q: What guidance can I give to my students on the use of GCcollaboration?'''
'''A:''' Guides to help with the log on and authentication process are available for PC, Mac, Android, and iOS. In addition, pre-recorded and live training sessions are available here.<br>
'''A:''' Guides to help with the log on and authentication process are available for [https://www.gcpedia.gc.ca/gcwiki/images/e/ee/MS_Teams_PC_Instructions_V4.docx PC], [https://www.gcpedia.gc.ca/gcwiki/images/9/9b/MS_Teams_Mac_OS_Instructions.docx Mac], [https://www.gcpedia.gc.ca/gcwiki/images/7/74/MS_Teams_android_instructionsV3.docx Android], and [https://www.gcpedia.gc.ca/gcwiki/images/d/da/MS_Teams_iOS_iPhone_Instructions_V5_%281%29.docx iOS]. In addition, pre-recorded and live training sessions are [https://www.gcpedia.gc.ca/wiki/GCcollaboration/Home/Training available here].<br>
'''Q: What guidance should I provide students on setting up their workspace?'''
'''Q: What guidance should I provide students on setting up their workspace?'''
'''A:''' We have guidance on this here.
'''A:''' We have guidance on this [https://www.canada.ca/en/government/publicservice/covid-19/working-remotely.html here].
== Part B - Guidance for Hiring Managers (Security) ==
== Part B - Guidance for Hiring Managers (Security) ==
'''Q: How can I obtain a security status for a new student?'''
'''Q: How can I obtain a security status for a new student?'''
'''A:''' TBS has established a temporary variation to the Standard on Security Screening. Departments must continue to carry out all security screening activities outlined in the Standard on Security Screening, including ensuring a completed Security Screening Application and Consent Form is on file, and conducting a financial inquiry. However, the temporary variation will allow departments to grant conditions security statuses in those circumstances where fingerprinting cannot be conducted due to current physical distancing requirements.
'''A:''' TBS has established a temporary variation to the ''Standard on Security Screening''. Departments must continue to carry out all security screening activities outlined in the [https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=28115 Standard on Security Screening], including ensuring a completed Security Screening Application and Consent Form is on file, and conducting a financial inquiry. However, the temporary variation will allow departments to grant conditions security statuses in those circumstances where fingerprinting cannot be conducted due to current physical distancing requirements.
The decision to grant conditional security statuses rests with your Deputy Head. That said, the use of this variation should be focused on low-risk positions.
The decision to grant conditional security statuses rests with your Deputy Head. That said, the use of this variation should be focused on low-risk positions.
* CSPS or Departmental Security Awareness Training (department-specific);
* CSPS or Departmental Security Awareness Training (department-specific);
* Departmental information management/security course(s) (department-specific); and
* Departmental information management/security course(s) (department-specific); and
* The Teleworking one-pager from TBS.
* The [https://www.canada.ca/en/government/publicservice/covid-19/managing-government-information-working-remotely.html Teleworking one-pager from TBS].
== Part C - Guidance for IT Professionals (Equipment) ==
== Part C - Guidance for IT Professionals (Equipment) ==
'''Q: Does my department have access to GCcollaboration?'''
'''Q: Does my department have access to GCcollaboration?'''
'''A:''' Most departments have access to GCcollaboration. Check here to find out.<br>
'''A:''' Most departments have access to GCcollaboration. [[GCcollaboration Department Listing|Check here]] to find out.<br>
'''Q: My department does not have access to GCcollaboration. What should I do?'''
'''Q: My department does not have access to GCcollaboration. What should I do?'''
'''A:''' Submit a request to the SSC Digital Communication and Collaboration Mailbox, copying your Department Lead for GCcollaboration (often your Chief Information Officer).
'''A:''' Submit a request to the [mailto:ssc.dcc-ccn.spc@canada.ca SSC Digital Communication and Collaboration Mailbox], copying your Department Lead for GCcollaboration (often your Chief Information Officer).
There is no cost for GCcollaboration and sign-up can be processed quickly (within a few days). <br>
There is no cost for GCcollaboration and sign-up can be processed quickly (within a few days). <br>
'''Q: I’ve received a request to give a user access to GCcollaboration. What do I do?'''
'''Q: I’ve received a request to give a user access to GCcollaboration. What do I do?'''
'''A:''' Follow the steps in Part A of this guidance, submitting a request to the SSC Digital Communication and Collaboration Mailbox.
'''A:''' Follow the steps in Part A of this guidance, submitting a request to the [mailto:ssc.dcc-ccn.spc@canada.ca SSC Digital Communication and Collaboration Mailbox].
